Angela L Williams
Surprise,USA
Summary
Highly organized and detail-oriented Executive Administrative Assistant with over 10 years of experience supporting senior executives in administrative and operational capacities. Expertise in managing complex calendars, coordinating high-level meetings, and handling confidential information while driving improvements in office efficiency. Proven ability to multitask, solve problems creatively, and cultivate strong professional relationships. Eager to leverage an extensive skill set to support leadership and contribute to the overall success of the organization.
Overview
11
11
years of professional experience
Work History
Administrative Support Specialist Senior
Glendale Community College
10.2024 - Current
- Provide comprehensive administrative support to Director of Facilities Management ensuring smooth daily operations
- Manage executive calendar, schedule meetings, and coordinate travel arrangements
- Draft correspondence, reports, and presentations for board meetings and internal stakeholders
- Handle sensitive information with discretion and maintain organized filing systems
- Coordinate college events, including faculty meetings, student engagements, and fundraising initiatives
- Act as a liaison between executives, faculty, staff, and external partners
Administrative Support Specialist
List My Rental Home
11.2022 - 09.2024
- Provided executive support to the CEO, managing schedules and communications
- Completed administrative duties required for daily business operations, utilizing MS Office Suite and Google Workspace
- Relationship management using Mainstream CRM software
- Ensured office equipment and supplies are maintained at appropriate levels while staying within budget guidelines
- Accounts receivable and accounts payable
- Invoice preparation
- Purchasing and e-procurement
- Calendar management for business meetings and personal appointments
- Meeting coordination via email, chat, phone, and video conferencing services
- Heavy interaction with vendors, contractors, and professional services personnel
Executive Administrative Assistant
Wells Fargo Capital Management
06.2015 - 08.2020
- Performed executive level administrative support for four portfolio managers, five analysts and three product specialists
- Form I-9 and E-Verify completion... Oversaw onboarding process for new team members
- Coordinated broker meetings and events, including in person meetings, video conference calls, teleconferencing services, national and international travel, event logistics (location, food, equipment), and scribing meeting minutes as requested
- Prepared and balanced routine general ledger lines and/or expense accounts
- Managed 10+ Outlook calendars daily
- Maintained office inventory for sales team, investment analysts and portfolio managers, placing orders when necessary
- Managed correspondence to secure private company financial data across complex landscapes to prepare for public offerings
- Answered and managed calls while recording accurate details for distribution to investment team
- Created and updated records, files, and documents to maintain team's compliance. Drafted common document templates for ease of use and time saving. Automated office procedures such as correspondence management, record-keeping, and online communications.
- Streamlined office operations by effectively monitoring and addressing client correspondence and data communications
- Proofread and edited sales pitches and business presentations for accuracy and grammar
Education
Associates in Applied Science - Massage Therapy
Herzing University
Skills
- Meeting coordination
- Travel arrangements
- Expense reporting
- Master calender management
- Report generation
- Confidentiality
Timeline
Administrative Support Specialist Senior
Glendale Community College
10.2024 - Current
Administrative Support Specialist
List My Rental Home
11.2022 - 09.2024
Executive Administrative Assistant
Wells Fargo Capital Management
06.2015 - 08.2020
Associates in Applied Science - Massage Therapy
Herzing University