ANGELA ROSA

Spearheaded comprehensive administrative support for the Senior Vice President of Strategic Growth, CEO, and executive team, ensuring seamless operations.

• Organized and managed complex heavy calendar of appointments, meetings, and travel arrangements.
• Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
• Streamlined internal and external appointments, including conference calls, standing meetings, and reservations, enhancing organizational efficiency.
• Demonstrated utmost discretion in managing confidential information and handling sensitive matters with a commitment to maintaining confidentiality.
• Overhauled and meticulously organized a database of 5000+ contacts, significantly improving retrieval speed by 30%.
• Took charge of managing and updating weekly Business Development reports, contributing to real-time decision-making.
• Collaborated with HR to execute monthly milestone recognition announcements and engaging employee activities.
• Efficiently handled the submission of invoices and monthly expense reports, meticulously tracking receipts for financial accuracy.

Supported the Vice President of Strategy and Development, playing a key role in enhancing internal team productivity.

• Facilitated seamless communication between vendors and project managers, enabling informed decision-making and expediting project timelines.
• Served as the primary switchboard contact, efficiently providing information to clients and internal staff, and reducing call waiting times by 20% through improved call-routing strategies.
• Greeted visitors in a professional manner, responding to inquiries and providing customer service as needed.
• Conducted research online utilizing search engines such as Google or Yahoo!.
• Entered data into spreadsheets using Microsoft Excel or other similar programs.
• Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
• Managed the shipment process, ensuring the timely and accurate distribution of incoming and outgoing mail and packages, contributing to streamlined office operations.

Provided proactive executive support to the Vice President of Leasing and Managers, ensuring seamless operations and facilitating strategic decision-making.

• Assisted with the preparation and execution of lease documents for new tenants.
• Organized and updated tenant files on a regular basis.
• Prepared monthly reports, detailed budgets, financial reports for properties summarizing occupancy levels, rents and renewal information.
• Performed administrative tasks such as filing, scanning, photocopying, faxing and mailing documents.
• Produced comprehensive documents for Simon Outlets nationwide, showcasing a meticulous attention to detail.

Delivered proactive support to the Vice President of Product Marketing and managed a team of twelve direct reports, optimizing workflow efficiency and executive productivity.

• Provided support to the marketing team by scheduling meetings, preparing agendas and maintaining records.
• Spearheaded the planning and organization of global sales meetings, ensuring seamless coordination and impactful communication within the marketing team.
• Took charge of generating purchase orders and meticulously coded and audited invoices for accuracy, contributing to streamlined financial processes and budget adherence.
• Created spreadsheets in Excel for record-keeping, summarizing key performance and various activities.
• Generated leads through outbound calling efforts or cold-emailing prospects.

Provided instrumental support to the Finance Comptroller and Staff, ensuring seamless financial operations.

• Acted as a key liaison between Sony Pictures in California and Sony Electronics in New Jersey, facilitating efficient communication and coordination.
• Took charge of preparing loan agreements and meticulously tracked products on movie sets, generating detailed product loss reports on a monthly basis.
• Composed and edited complex and sensitive correspondence, reports and documents.
• Worked with finance department to file receipts and reimbursements.
• Prepared agendas and took notes at meetings to archive proceedings.