Hi, I’m
ANGELA SETIADI
Berkeley,CA
Summary
Strategic problem-solver with 10+ years of experience in providing administrative support to senior executives and teams. Proven ability to manage calendars, coordinate meetings and calls, format documents and presentations, arrange travel and complete expense reports, take meeting notes and track action items, gather information and run institutional reports, and communicate effectively with a wide range of stakeholders. Expertise in using Microsoft Office Suite, Google Suite, and various other administrative tools. Seeking an administrative assistant role in a fast-paced, challenging environment where I can use my skills and experience to make a significant contribution.
Overview
9
years of professional experience
Work History
Lawrence Berkeley National Laboratory (ALS)
Administrator
09.2019 - Current
Job overview
- Collaborated with scientists to facilitate proposal submissions for beam access, ensuring seamless communication with scientific staff and effective schedule management
- Facilitated communication between affiliates and beamline scientists, managing hiring details, assessments, and coordinating video conferencing and seminars using Google platforms such as Calendar, Zoom, and Google Drive
- Conducted comprehensive onboarding for all affiliates and new employees, providing detailed training on administrative duties
- Directed the development and execution of high-profile events and beamline reviews for the ALS, including comprehensive travel management, Google Site administration, and engaging meeting content creation
- Orchestrated travel management for over 200 ALS staff members and two direct reports, demonstrating organizational skills in handling logistics for a large team
- Managed report-outs, metrics, and protocols for ALS staff during significant events, interview procedures, and preparation of scientific staff promotional packets
- Contributed to the development and implementation of Lab Travel and Conference Services policies through active participation in UEC meetings and the User's Meeting, aligning with lab-provided systems and business operations practices
- Designed and automated a data collection system within Smartsheet to monitor and track travel for the entire ALS and ALS-U staff, providing real-time trends and balances to ALS management for optimal staffing levels
- Administered fellowship payments and established ALS policy and protocol for the onboarding of fellows
- Orchestrated Science Council weekly meetings, ensuring efficient discussions on research and changes
- Developed content for the All Hands meeting and managed the approval and announcements for SPOT awards within the division.
Lawrence Berkeley National Laboratory (OCFO)
Recruiting/ Administrator
11.2018 - 09.2019
Job overview
- Partnered with recruiters, hiring managers, and committees to schedule interviews for potential candidates, ensuring a positive and informative experience throughout the process
- Communicated with candidates and hiring departments, sharing hiring details, assessments, and scheduling video conferencing interviews
- Used Google Calendar, Zoom, and Google Drive to facilitate collaboration and efficiency
- Set up workspaces and supplies for new hires, including phones, computers, orientation materials, and parking access
- Managed conference room maintenance, ensuring that all rooms were properly stocked and that work orders were submitted promptly for repairs or replacements
- Maintained the mailroom and ensured that all items were available and accessible to office staff
- Managed access to the building and amenities, including parking and gym access for employees
- Served as the Ergonomics Advocate for the office, conducting ergonomic evaluations for both current and new employees
- Proficient in the use of AskUS Ticketing System to generate work orders for a variety of tasks
- Skilled in the use of Google Docs and Smartsheets for shared collaboration.
Lawrence Berkeley National Laboratory (Comp Sci)
Human Resource Assistant/Temporary Contract
04.2018 - 10.2018
Job overview
- Partnered with the Division Director to support the Computing Sciences and IT divisions, which employ over 500 career and appointed staff
- Managed correspondence for Computing Sciences and IT divisions for employee status changes such as recruitment, pay incentives, and other actions requiring employee record updates
- Consulted on and resolved employee relations issues with managers and other employees
- Managed probationary tracking for new employees to ensure compliance with guidelines and timely evaluations
- Managed duty station/tax location/organizational changes for employees using the PeopleSoft program
- Conducted organizational change queries and prepared spreadsheets for quarterly meetings to determine divisional changes
- Prepared documentation for each employee for employment verification, pay increases, promotions, divisional changes, or probation completion
- Prepared H1-B visas for all foreign employees, ensuring all input was complete, accurate, and prepared in accordance with visa requirements
- Proficient in AskUS Ticketing System, which populates work orders for a variety of tasks; skilled in Google Docs and SmartSheets, which are Word and Excel programs set up by Google for shared collaboration used by Berkeley Lab divisions
- Created, initiated, maintained, and tracked ePAFs for divisional changes using the division's matrix approval process through the PeopleSoft system
- Provided analytical, financial, and administrative support services to the division
- Collaborated with the management team to determine and present employee recognition and awards programs, including tracking balances and determining eligibility.
Common Interest Management
Human Resource Assistant (Temporary Contract)
10.2017 - 04.2018
Job overview
- Supported recruitment efforts by organizing onboarding documents and completing E-Verify for all new employees
- Managed employee personnel records by scanning, organizing, and filing them in their appropriate locations
- Maintained the HR management team's calendar and appointments, and updated ADP for new employees
- Compiled reports and spreadsheets, and prepared spreadsheets for employment needs as directed by the Vice President of Human Resources
- Served as a point of contact for outside vendors, and ensured that all budget reports, invoices, and expenditures were billed correctly and on time.
Social Security Administration
Legal Administrative Specialist
04.2015 - 04.2017
Job overview
- Applied commonly used budget and finance practices and procedures to develop, manage, and execute budgets; identified trends and recommended budgetary adjustments
- Managed administrative duties, including filing, profit spreadsheets, accounting, and claims and benefits adjustments
- Drafted and finalized correspondence, contracts, and other documents, ensuring accuracy and compliance
- Researched, analyzed, and interpreted data, applying case law based on state and federal statutes, legal precedents, and relevant legal guidance for all incoming benefits and claims documents for the San Francisco Regional Office.
Education
Colorado Technical UniversityGreenwood Village, CO
Master of Science from Business Administration/ Marketing
01.2014
Colorado Technical UniversityGreenwood Village, CO
Bachelor of Science from Business Administration
01.2012
Skills
- Organizational Behavior
- Project Management
- MS Office
- Team Building and Leadership
- Document Management
- Scheduling
- Resourceful and Analytical
- Advanced Excel
Timeline
Administrator
Lawrence Berkeley National Laboratory (ALS)
09.2019 - Current
Recruiting/ Administrator
Lawrence Berkeley National Laboratory (OCFO)
11.2018 - 09.2019
Human Resource Assistant/Temporary Contract
Lawrence Berkeley National Laboratory (Comp Sci)
04.2018 - 10.2018
Human Resource Assistant (Temporary Contract)
Common Interest Management
10.2017 - 04.2018
Legal Administrative Specialist
Social Security Administration
04.2015 - 04.2017
Colorado Technical University
Master of Science from Business Administration/ Marketing
Colorado Technical University
Bachelor of Science from Business Administration
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