Angela Stutzman
Center Harbor,New Hampshire
Summary
Motivated administrative assistant and registrar offering valuable contributions in all facets of administrative activities derived from diverse, 8-year background. Recognized for exemplary time management, organization, prioritization and work ethic. Excels in accounting, school wide budgeting, scheduling, data-entry and database administration. Knowledgeable about security, service and clerical requirements. Takes on multiple simultaneous tasks with excellent time management abilities and resourceful approach.
Overview
19
19
years of professional experience
Work History
Administrative Assistant/Senior Registrar
Interlakes Elementary School
07.2021 - Current
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Kept files and records in content management systems such as ALMA, EXCEL, Google, Frontline, MUNIS, My DOE and others.
- Acted as backup for other employees by providing support and adapting to requirements of department.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Managed electronic records database and handled all file requests.
- Maintained personal schedule, professional calendar and individual appointments for senior staff members.
- Wrote and prepared deliberate agendas for company meetings.
- Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Coached new employees on administrative procedures, company policies and performance standards.
- Coordinated trainings for new team members, overseeing onboarding details.
- Coordinated office activities and public events.
- Arranged business travel details for company employees per supervisor requirements.
- Categorized and processed sensitive documents with information of deeply personal nature.
- Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
- Placed, accepted and followed-up on customer inquiries by phone on behalf of executive staff.
- Produced highly accurate internal and external letters and memoranda.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Drafted documents in company-directed formats and fonts accurately and consistently.
Receptionist
Inter-Lakes Elementary School
07.2018 - 06.2021
- Preserved confidentiality of student records and information at all times.
- Managed multiple tasks and met time-sensitive deadlines.
- Confirmed appointments, communicated with families and updated student records.
- Checked-in visitors, distributed visitor badges and managed logbooks to comply with security initiatives.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Supported various administrative duties by proofreading, transcribing and invoicing.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Scheduled and confirmed appointments and meetings for both Administrators, School Psychologist and Administrative Assistant in Support of Student Services.
- Drafted professional memos, letters and digital communication.
- Took delivery of packages and documents, applying appropriate internal policies relating to chain of possession.
- Monitored visitor access and maintained situational awareness to promote on-site security and safety.
- Utilized ALMA and SendIt to retrieve and deliver communication.
- Oversaw office equipment maintenance to support continuous and uninterrupted operations.
- Provided administrative support to administrators and staff as needed.
- Created cumulative files for new students and maintained existing files.
- Kept friendly demeanor to greet visitors and direct them to their destination.
- Sorted, received and distributed mail correspondence from Post office and SAU. Distributed mail accurately and signed for packages. Maintained postage machine.
- Created weekly newsletter including distribution, both electronically and physical, in multiple languages.
- Assisted in creating and distributing school forms and notices.
- Greeted and checked in late arriving students and early dismissals. Entering both into attendance/ALMA.
- Responsible for entering attendance into system and updated throughout day. Sending daily report to staff.
- Maintained and created paperwork for Kindergarten registration. Made all kindergarten registration appointments and secured buses.
- Opened and secured building as needed.
- Managed 429 children's end of day transportation.
- Took initial workman's compensation complaints. Created first report of injury reports through Primex and kept log of injuries/reports.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Interim Administrative Assistant
Inter-Lakes Elementary School
12.2017 - 06.2018
- Preserved confidentiality of student records and information at all times.
- Provided administrative support to administrators and staff as needed.
- Created cumulative files for new students and maintained existing files.
- Enrolled and unenrolled students as needed. Sent requests for student records and sent out records.
- Provided secretarial support including answering phones, greeting visitors, filing, and preparing letters. Maintained schedules for multiple staff and
- Kept friendly demeanor to greet visitors and direct them to their destination.
- Received incoming mail from Post office and SAU. Distributed mail accurately and signed for packages. Maintained postage machine.
- Maintained school event's and Principal's calendars. Scheduled events and meetings as necessary.
- Created weekly newsletter including distribution, both electronically and physical, in multiple languages.
- Assisted in creating and distributing school forms and notices.
- Greeted and checked in late arriving students and early dismissals. Entering both into attendance/ALMA.
- Assisted with submission of field trip requests to SAU. Requested bus quotes and secured buses for field trips. Kept detailed logs of Field trip accounts by grade.
- Balanced and kept running record of petty cash and student activity funds, including deposits and pay outs.
- Accepted and processed checks.
- Responsible for entering attendance into system and updated throughout day. Sending daily report to staff.
- Processed change of transportation requests.
- Maintained and created paperwork for Kindergarten registration. Made all kindergarten registration appointments and secured buses.
- Opened and secured building as needed.
- Researched and obtained new vendors.
- Maintained Coca Cola account including ordering and payment.
- Managed 476 children's end of day transportation.
- Took initial workman's compensation complaints. Created first report of injury reports through Primex and kept log of injuries/reports.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Paraprofessional/Clerical
Inter-Lakes Elementary School
07.2015 - 11.2017
- Served as dependable substitute for Administrative Assistant short and long term.
- Proficient in ALMA
- Proficient in AESOP/Frontline
- Proficient in Microsoft Suite including Word, Excel, and PowerPoint
- Proficient in Sheets and Google
- Physically and verbally interacted with students throughout day.
- Redirected students using Positive Behavior Support.
- Managed office supplies, vendors, organization and upkeep.
- Directed guests and routed deliveries and courier services.
- Answered and managed 100s of incoming and outgoing calls while recording accurate messages.
- Opened and properly distributed incoming mail.
- Greeted numerous visitors, including parents, vendors and interview candidates.
- Helped distribute employee notices and mail around office.
- Maintained clean reception area.
- Completed data entry, including new student, emergency contact, attendance, and email requests from parents.
- Screened all visitors and directed them to correct employee or office.
- Organized and managed schedule for conference room.
- Assisted staff and students with any needs and/or questions.
- Preserved confidentiality of student records and information at all times.
- Oversaw students in classroom and common areas to monitor, enforce rules and support lead teacher.
Substitute Teacher
Inter-Lakes Elementary School
10.2014 - 06.2015
- Set up lesson materials, bulletin board displays and demonstrations.
- Promoted physical, mental and social development by implementing classroom games and outdoor recreational activities.
- Adapted teaching methods and materials to meet students' varying needs and interests.
- Supervised average of 20 students in classrooms, halls, cafeterias, schoolyards and on field trips.
- Planned and implemented creative lessons in accordance with district, county, state and federal guidelines.
- Completed and filed all necessary paperwork for classroom activities, including meal count sheets and attendance logs.
- Created enjoyable and interesting learning environment for students.
- Fostered team collaboration between students through group projects.
- Preserved confidentiality of student records and information at all times.
- Selected age-appropriate stories and read them aloud during daily story time.
- Followed classroom plans left by class teacher to continue student education and reinforce core concepts.
- Took over class for regular classroom teacher, managing assignments, student needs and recordkeeping.
- Upheld classroom routines to support student environments and maintain consistent schedules.
- Kept students on-task with proactive behavior modification and positive reinforcement strategies.
- Developed rules and set goals to maintain order in classroom.
- Organized and cleaned teaching areas after daily use to maintain high standards for returning teachers or other substitutes.
- Took notes and prepared reports on school day activities to provide to primary teacher.
- Repeatedly requested as substitute teacher by teachers based on excellent past referrals and trusted performance.
- Diversified classroom instruction and group activities to successfully support students with unique strengths and learning styles.
- Worked with principal's office on disciplinary and safety issues.
- Supervised lunchroom and recess activities.
Office Executive Manager
Around The Lakes Property Preservation
02.2004 - 02.2013
- Managed external contacts for owner and kept track of periodic communication needed for priority contacts.
- Created expense reports, budgets and filing systems.
- Developed and maintained alert system for upcoming deadlines on incoming requests and events.
- Greeted visitors entering office, determined nature and purpose of visit and directed them to appropriate destination.
- Processed travel expenses and reimbursements.
- Completed annual employee reviews and managed performance merit increases.
- Researched, proposed and implemented vendor services to decrease costs to organization.
- Created purchase orders for materials for several vendors.
- Located and attached appropriate files to incoming correspondence requiring replies.
- Frequently used word processing, spreadsheet, database and presentation software.
- Reconciled and processed expense reports for 5 internal and field personnel.
- Tracked and maintained monthly and year end vendor rebates.
- Developed and maintained internal client filing system.
- Processed and submitted work orders for 5 subcontractors.
- Created PowerPoint presentations for training purposes.
- Researched and implemented new contracts for owner.
- Developed organizational procedures and systems for filing, billing, accounts payable, payroll and scheduling.
- Managed contracts and price negotiations with vendors and service providers.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Kept track of employee performance, project budgets and deadlines.
Education
LNA license - LNA
Lakes Region Community College
Laconia, NH2001
No Degree - Education
Franklin Pierce College
Rindge, NH1999
High School Diploma - undefined
Laconia High School
Laconia, NH1995
Skills
- Munis
- Microsoft Office
- Google Workspace
- ALMA
- Back office operations
- SendIt
- Primex/Workman's compensation filing
- Multi-line phone proficiency
- Employee scheduling
- Filing and data archiving
- Purchasing, Budgeting and Finance
- Clerical support
- Prioritization, Multitasking and Time Management
- Positive Attitude and Energetic
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Far and away the best prize that life offers is the chance to work hard at work worth doing.
Theodore Roosevelt
Timeline
Administrative Assistant/Senior Registrar
Interlakes Elementary School
07.2021 - Current
Receptionist
Inter-Lakes Elementary School
07.2018 - 06.2021
Interim Administrative Assistant
Inter-Lakes Elementary School
12.2017 - 06.2018
Paraprofessional/Clerical
Inter-Lakes Elementary School
07.2015 - 11.2017
Substitute Teacher
Inter-Lakes Elementary School
10.2014 - 06.2015
Office Executive Manager
Around The Lakes Property Preservation
02.2004 - 02.2013
LNA license - LNA
Lakes Region Community College
No Degree - Education
Franklin Pierce College
High School Diploma - undefined
Laconia High School
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