Angela Warner
Woodbridge
Summary
Experienced administrative professional with over a decade of experience in facilitating communication and coordination across departments. Adept at critical thinking and providing top-notch customer service, ensuring seamless collaboration within the organization. Proficient in managing schedules, travel arrangements, and coordinating meetings to support organizational objectives. Proven track record in supporting executive leadership, demonstrating the ability to handle confidential information and effectively manage executive schedules. Focus on fostering team collaboration and meeting dynamic business needs through exceptional communication and organizational skills.
Overview
18
18
years of professional experience
Work History
Project Logistics Coordinator
Hive Group, LLC
05.2023 - 02.2025
- Managed intricate schedules and calendars for senior officials to streamline operations
- Arranged travel and accommodations, ensuring all logistics for senior officials were efficient
- Crafted detailed itineraries to support senior officials’ travel plans
- Scheduled and coordinated client meetings efficiently
- Assist in creating and updating Standard Operating Procedures (SOPs)
- Managed and addressed email inquiries to ensure efficient communication
- Managed attendee submissions for senior officials in Salesforce
- Played a key role in contributing to various important initiatives for overall team objectives
- Drafted and maintained meeting minutes to accurately document discussions, decisions and action items
Office Manager
Hive Group, LLC
06.2021 - 05.2022
- Central resource for implementing administrative procedures and processes
- Coordinated logistics for meetings and events, supporting office operational needs
- Support the office with the development of guidance, procedures, and/or policies related to facilitating administrative activities of the organization
- Executed meticulous tracking of office equipment inventory
- Procured office supplies and equipment for operational needs
- Conduct monthly reconciliation of purchase card transactions
Project Administrative Assistant
Paradigm, CLLC
06.2018 - 06.2021
- Assisted in managing administrative requirements, supporting project managers and office staff
- Maintained and updated RFI's, submittals, ensuring timely report preparation
- Typed and proofread documents such as correspondence, and emails
- Maintained steady office flow by directing customer inquiries, submitting maintenance requests, and routing emails to the appropriate department
- Juggled multiple projects and tasks to ensure high-quality and timely delivery
- Oversaw filing systems and scanned documents to manage physical and electronic documents and information
- Recorded, transcribed, and distributed meeting minutes to all participants
- Performed a wide range of office duties from ordering supplies, heavy data entry and processing requisition requests
Administrative Assistant
Branch Civil, Inc
03.2015 - 07.2017
- Greeted visitors, assessed needs, and directed to appropriate personnel
- Requisitioned office supplies, assisted in payroll, performed record-keeping, and tracked timecards for field employees
- Enter purchase orders into computer software
- Organized trucking tickets and developed spreadsheets using excel functions and calculations
- Resolved end of the month delivery tickets and POs for accounts payable
- Prepared expense reports for the construction department
- Assist with on-boarding of new employees
Receptionist
Balfour Beatty, Infrastructure
12.2013 - 09.2014
- Performed general office duties, including answering multi-line phones, routing telephone calls and messages to appropriate staff
- Provided back-up to the Executive Assistant when needed, by coordinating and scheduling meetings for the CEO
- Maintained tracking records and filing systems
- Acted as the main point of contact for customers via phones, fax, email, and in-person
- Maintained all office equipment including printers, copiers, and postage meter
- Monitored office supplies and replenished stock as necessary
Assistant Contract Administrator
Balfour Beatty Construction
04.2012 - 11.2012
- Execute and route the setup of new projects, standard exhibits, and contract controls
- Completed new contract package (contracts, scope, general conditions, exhibits, and bonds)
- Conduct modification and revision reviews of contracts
- Review and track status of contracts, insurance, and bonds
- Produce bi-monthly outstanding contract reports
- Check budget transfers
- Prepare D&B reports
Receptionist
Balfour Beatty Construction
04.2008 - 04.2012
- Prepare and help coordinate senior-level visits and high-level meetings and events
- Greeted and escorted visitors; issuance and retrieval of temporary visitors' badges
- Answered and directed incoming calls using a multi-line telephone system
- Maintained daily calendars, and set up meetings with subcontractors
- Perform routine clerical tasks such as mailing, copying, faxing, filing, and scanning
- Utilize computer software to upload pay apps and release of liens
- Received and sorted incoming mail and packages, and dispersed them to the correct personnel
HR Assistant
Central Services Heating & AC
01.2007 - 04.2008
- Provided Human Resource assistance such as screening applications to ensure they met minimal qualifications and organized all new hire paperwork
- Answer and managed incoming and outgoing calls while recording accurate messages
- Trained employees during a period of company expansion
- Greeted numerous visitors, including VIPs, vendors, and interview candidates
- Maintained tracking records and filing systems to include resumes and applicant database
- Scheduled and confirmed appointments
Education
Bachelor of Science - Business Administration
Stratford University
10.2021
Skills
- Database Administration
- Analytical Problem-Solving
- Schedule Coordination
- Meeting Management
- Quick Learning Ability
Clearance
Tier 2 Public Trust
Timeline
Project Logistics Coordinator
Hive Group, LLC
05.2023 - 02.2025
Office Manager
Hive Group, LLC
06.2021 - 05.2022
Project Administrative Assistant
Paradigm, CLLC
06.2018 - 06.2021
Administrative Assistant
Branch Civil, Inc
03.2015 - 07.2017
Receptionist
Balfour Beatty, Infrastructure
12.2013 - 09.2014
Assistant Contract Administrator
Balfour Beatty Construction
04.2012 - 11.2012
Receptionist
Balfour Beatty Construction
04.2008 - 04.2012
HR Assistant
Central Services Heating & AC
01.2007 - 04.2008
Bachelor of Science - Business Administration
Stratford University
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