Angela Warner
Woodbridge,VA
Summary
With a decade of experience as an administrative assistant, I am driven and dedicated to supporting companies in their pursuit of achieving their business objectives. As an ideal team player, I bring critical thinking skills and exceptional customer service abilities to the table. My strength lies in effectively facilitating communication between various departments, ensuring seamless collaboration and coordination.
Overview
18
18
years of professional experience
Work History
Project Logistics Coordinator
Hive Group LLC
05.2022 - 02.2025
- Managed intricate schedules and calendars to streamline operations for Assistant Commissioner and Deputy Assistant Commissioner
- Arrange travel and accommodations for AAS Assistant Commissioner and Deputy Assistant Commissioner
- Crafted detailed itineraries for senior AAS officials
- Utilized ON Briefings guidelines to arrange Pre-Solicitations and Pre-Awards effectively
- Scheduled and coordinated client meetings efficiently
- Streamlined procedures by revising and developing task-specific standards
- Managed and addressed email inquiries to ensure efficient communication
- Developed a Google spreadsheet for Touchpoints inquiries
- Compiled fact sheet submissions for White House Weekly Report
- Managed attendee submissions for the Assistant Commissioner and Deputy Assistant Commissioner via Salesforce
- Contributed to various important initiatives
- Take and draft meeting minutes
Office Manager
Advantus
06.2021 - 05.2022
- Acts as a central resource person for implementing and maintaining administrative procedures and processes
- Schedule and coordinate logistics for meetings, conferences, and special events
- Support the office with development of guidance, procedures, and/or policies relative to facilitating administrative activities of the organization
- Executed meticulous tracking of office equipment inventory
- Procured office supplies and equipment for operational needs
- Conduct monthly reconciliation purchase card transactions
Project Administrative Assistant
Paradigm, CLLC
06.2018 - 06.2021
- Served as a helpful assistant to all office staff including the Project Manager and Superintendent by managing a myriad of administrative requirements in a timely manner
- This includes maintaining and updating RFI's, submittals, and preparing monthly reports for management
- Typed and proofread documents such as correspondence, and emails
- Maintained a steady office flow by directing customer inquiries, submitting maintenance requests, and routing emails to the appropriate department
- Juggled multiple projects and tasks to ensure high-quality and timely delivery
- Oversaw filing systems and scanned documents to manage physical and electronic documents and information
- Recorded, transcribed, and distributed meeting minutes to all participants
- Performed a wide range of office duties from ordering supplies heavy data entry and processing requisition requests
Administrative Assistant
Branch Civil, Inc
03.2015 - 07.2017
- Greeted visitors, assessed needs, and directed to appropriate personnel
- Requisitioned office supplies, assisted in payroll, performed record-keeping, and tracked timecards for field employees
- Enter purchase orders into computer software
- Organized trucking tickets and developed spreadsheets using excel functions and calculations
- Resolved end of the month delivery tickets and POs for accounts payable
- Prepared expense reports for the construction department
- Assist with on-boarding of new employees
Receptionist
Balfour Beatty, Infrastructure
12.2013 - 09.2014
- Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff
- Provided back-up to the Executive Assistant when needed, by coordinating and scheduling meetings for the CEO
- Maintained tracking records and filing systems
- Acted as the main point of contact for customers via phones, fax, email, and in-person
- Maintained all office equipment including printers, copiers, and postage meter
- Monitored office supplies and replenished stock as necessary
Assistant Contract Administrator
Balfour Beatty Construction
04.2012 - 11.2012
- Execute and route the setup of new projects, standard exhibits, and contract controls
- Completed new contract package (contracts, scope, general conditions, exhibits, and bonds)
- Conduct modification and revision reviews of contracts
- Review and track status of contracts, insurance, and bonds
- Produce bi-monthly outstanding contract reports
- Check budget transfers
- Prepare D&B reports
Receptionist
Balfour Beatty Construction
04.2008 - 04.2012
- Prepare and help coordinate senior-level visits and high-level meetings and events
- Greeted and escorted visitors; issuance and retrieval of temporary visitors' badges
- Answered and directed incoming calls using a multi-line telephone system
- Maintained daily calendars, and set up meetings with subcontractors
- Perform routine clerical tasks such as mailing, copying, faxing, filing, and scanning
- Utilize computer software to upload pay apps and release of liens
- Received and sorted incoming mail and packages, and dispersed them to the correct personnel
HR Assistant
Balfour Beatty Construction
01.2007 - 04.2008
- Provided Human Resource assistance such as screening applications to ensure they met minimal qualifications and organized all new hire paperwork
- Answered and managed incoming and outgoing calls while recording accurate messages
- Trained employees during a period of company expansion
- Greeted numerous visitors, including VIPs, vendors, and interview candidates
- Maintained tracking records and filing systems to include resumes and applicant database
- Scheduled and confirmed appointments
Education
Bachelor of Science - Business Administration
Stratford University
10.2021
Skills
- Travel Arrangements
- Calendar Management
- Meeting coordination
- Confidentiality and discretion
- Adaptability
- Attention to detail
- Planning and organizational skills
- Problem-solving skills
- Database management
Clearance
Tier 2 Public Trust
Timeline
Project Logistics Coordinator
Hive Group LLC
05.2022 - 02.2025
Office Manager
Advantus
06.2021 - 05.2022
Project Administrative Assistant
Paradigm, CLLC
06.2018 - 06.2021
Administrative Assistant
Branch Civil, Inc
03.2015 - 07.2017
Receptionist
Balfour Beatty, Infrastructure
12.2013 - 09.2014
Assistant Contract Administrator
Balfour Beatty Construction
04.2012 - 11.2012
Receptionist
Balfour Beatty Construction
04.2008 - 04.2012
HR Assistant
Balfour Beatty Construction
01.2007 - 04.2008
Bachelor of Science - Business Administration
Stratford University
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