Angela (Angie) Tutton

Manages a staff of 13 employees in the Revenue and Grants Management sections within the Bureau of Finance and Accounting. Oversees the daily functions that include, but not limited to, cash management, dis-investments, and investments of idle cash, including posting the interest accrued on invested funds, in all trust funds. Process cash transfers to cover deficits for the Administrative Trust Fund and the Working Capital Trust Fund. Daily deposit functions of cash, checks, wires, and online payments. Process all incoming journal transfers from other state agencies. Process and pay associated taxes to Florida counties and the Department of Revenue. Process journal transfers and payments to various other agencies, as outlined in the annual GAA. Processes the quarterly payments to General Revenue for Service Charge and the Statewide Cost Allocation Plan. Maintains the agencies accounts receivables and refers outstanding debts to collection agencies and/or DFS for write off approval. Completes the annual 17.20 Claims for Collections Report and the Calculation of State Revenues Report. Performs various reconciliations to ensure all transactions are in balance within the Department, as well as in balance with Central Accounting. Analyzes monthly expenditures for grant payments and requests reimbursements from the Federal Government to cover allowable costs as defined in each grant agreement. Sets up and maintains users in various Federal systems for federal draws, grant applications, etc. Attends Palm meetings and workshops, serves as subject matter expert for Palm for various segments including AR module, Inter/Intra Unit Transfers, COA (Chart of Accounts), and others.

Gathered accounting data and prepared the Agency’s financial statements. Maintained the FLAIR coding structure for AHCA, prepared various accounting analysis for agency staff. Prepared various cost allocation transactions. Supervised 3 units within Finance and Accounting that consisted of 24 staff members, in Revenue Management, which was responsible for all deposit activity, federal draws, account receivable activity, invoicing various entities, recording wire transfers, incoming journal transfers, debit memos, etc., the Policy and Systems Unit, which was responsible for departmental FLAIR to central accounting reconciliations, various internal reconciliations, cost allocations, trust fund cash analysis, property accounting, purchasing card administration, posting departmental transactions to record payroll accounting activity, confirmed with other state agencies for transfers ins and outs, and prepared journal transfers to other agencies. Also supervised the disbursement unit that was responsible for all account payable activity, including purchase orders, contract payments, travel reimbursements, and other types of vendor or employee payments. I served as an assistant product owner on a new accounts receivable system that our agency was contracting with an outside vendor. Served as the agency’s FLAIR access control custodial, Report Distribution Administrator, FLAIR user group attendee for AHCA, and had the delegation of authority when the Bureau Chief for Finance and Accounting was out.

Supervised the Accounting Policy and Systems Unit within Finance and Accounting, responsible for the monthly reconciliations, preparation of financial transactions, monthly report distribution, and the review and approval of vouchers for transmittal to the Comptrollers Office, ensuring cash and budget balances were sufficient for payment processing. Supervised the staff that was responsible for the Finance and Accounting portion of the Property System. Was responsible for the maintenance of the Florida Accounting Information Resource (FLAIR) for the Agency, which included access control for all agency employee’s; the organization al structure and funding of each division; and the scheduling of the monthly FLAIR reports. Made necessary correcting entries, or journal transfers, in the accounting system. Supervised staff responsible for posting the agency’s payroll in the accounting system. Served at the agency’s Purchasing Card Administrator, and assisted with the preparation of financial statements.

From 06/04 served as the Disbursement Section Supervisor. These duties included supervising a staff of 5, that was responsible for paying travel, purchase orders, other unencumbered payments, contracts, reimbursement of revolving funds, purchasing card payment approval, and other duties associated with accounts payable. Duties also included setting up encumbrances, vendor employees and clients in FLAIR, processing journal transfers to DMS for salary issues, such as health and life insurance. In 01/2005, I was moved to take on a new task of supervising the Revenue Section, where my knowledge and experience would be more useful to the Bureau of Finance and Accounting. The Revenue Unit made all agency deposits, as well as maintaining and setting up accounts receivables. I also managed all investments and din-investments for the agency, and posted all interest that accrued on a monthly basis. I also filed the sales tax for the agency with the Department of Revenue and completed the transfers out to other agencies.

Supervised accounting staff in the Cash Management Section of Finance and Accounting responsible for daily deposit of cash receipts received; keypunch of all accounting transactions into FLAIR; assessment of indirect cost; preparation of monthly management reports; quarterly calculation of the General Revenue Service Charge; preparation of allotments, appropriations, and releases; reconciliation of the Departments monthly FLAIR reports to Comptroller records; maintenance of the Departments coding system. I was also responsible for the cash functions, including investments and din-investments, as well as posting interest to all state funds within the agency. Monitored collection of all accounts receivable from other state agencies and local governments and posted in FLAIR. Responsible for downloading FLAIR transactions into Paradox. Posted all ACH deposits from the Treasury’s Office. Served as the RDS Administrator and Access Control Administrator for the Department. Assisted with financial statement preparation. Attended multiple Aspire workshops.

This position was an upgraded position from the Account II position listed below. The duties were much the same, with some added responsibilities. This included making proper journal transfers in SAMAS/FLAIR, to cover cash requirements. I analyzed and reviewed transfers to provide budgetary information for transfer appropriations. Evaluated SAMAS/FLAIR data using various edit reports for validations of program component/budget entity validations, subsidiary/master file reconciliations, and provided information to other staff or made required entries to ensure accounts were in balance. Prepared management reports for agency based on debt service schedule. Served as back up establishing the Department’s coding system in SAMAS/FLAIR, as well as the backup for the daily cash analysis.

This position was an upgraded position from the Accountant III position I previously held in the same section. The duties were the same with the added responsibilities of being the primary position for establishing the organization codes, expansion options, and object codes, as well as correlating the funds for property use. This position was also the primary for daily cash analysis, see description of Accountant II position below

Responsibilities included the reconciliation of the Department’s monthly SAMAS reports to Comptroller’s expenditure, revenue, and cash statements. Reconciliation of revolving funds to authorized amounts from Comptroller records, bank statements, and SAMAS. Prepared requests for reimbursements for revolving funds, including the input into SAMAS. Also analyzed and reviewed state account balances in SAMAS to identify cash shortages and prepared an analysis of the State Comptroller’s files, in order to make dis-investments and investments of idle cash. Maintained files on issuance of refunds and/or transfers for certain trust fund money from escrow accounts as deposition of cases against defendants were determined.

Responsibilities included setting up and maintaining the Departments coding system in SAMAS, reconciliation of the revolving funds to authorized amounts from Comptroller records, SAMAS, and bank statements. Prepared requests for reimbursements for revolving funds. Processed one year warrant cancellations and three year warrants to be permanently canceled by obtaining information from the CFO of outdated stat warrants on a monthly basis. Prepared and input correcting entries into SAMAS upon request. Scheduled monthly and weekly SAMAS reports. Recorded State Account and voucher amounts daily for identification of investment and liquidation needs.