Angelica Castellanos
Newark,California
Summary
Versatile Professional highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills. Driven and resourceful administrative professional with 6+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
5
5
years of professional experience
Work History
Executive Assistant
Stanford University, Department Of Bio-Engineering
Stanford, CA
05.2018 - 03.2021
- Screened calls and emails and initiated actions to respond or direct messages for executives.
- Complex Calendar Scheduling involving multiple timezones
- Maintained human resources information system and kept employee files up to date and accurate.
- Employee Visas and documentation
- Planned large-scale events such as Department celebrations, conferences, and meetings.
- Project Management
- Organized and reported on financial information to document payment histories and assist with sound financial accounting.
Program Coordinator and Facility Manager
Center For Discovery
Pleasanton, CA
05.2016 - 04.2018
- Evaluated facility operations and personnel for safety and health regulations compliance
- Tracked and documented operational and financial records to perform analysis of performance and costs.
- Orchestrated smooth and efficient program development by collaborating cross-functionally with clinical professionals.
- Scheduled and supervised staff meetings to discuss new ideas and update participants on program details and milestones.
- Provided ongoing direction and leadership for program operations.
- Advocated for staff members, helping to identify and resolve conflicts.
- Pre-screened resumes prior to sending to corporate hiring managers for consideration.
- Completed human resource operational requirements by scheduling and assigning employees.
Education
Bachelor of Arts - Clinical Psychology
Notre Dame De Namur University
Belmont, CA06.2015
Skills
- Meeting Minutes and Executive Presentations
- Complex Travel Arrangements
- Calendar and Scheduling Software
- Verbal and Written Communication
- Financial Reporting and budgeting
- Human Resources Management Software
- Employee Orientation/Training/Off-boarding/ Performance Assessments
- Employee Visas
- Project Budget Planning and Management
- Event Planning
- Staff Management and Team Leadership
- Travel Arrangement Coordination
- Records Management Databases
- Oracle, Salesforce, Paycom, G-suite, outlook, Excel, Adobe, Zoom, Slack and PowerPoint Skills
Timeline
Executive Assistant
Stanford University, Department Of Bio-Engineering
05.2018 - 03.2021
Program Coordinator and Facility Manager
Center For Discovery
05.2016 - 04.2018
Bachelor of Arts - Clinical Psychology
Notre Dame De Namur University
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