Angelina Sobchenko
Gainesville,FL
Summary
Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
8
8
years of professional experience
Work History
Administrative Assistant III
University Of Florida-Dept Of Urology
09.2023 - Current
- Served as a division contact and liaison, to the public, and other university departments; assisted department employees with administrative queries and tasks.
- Supported Faculty through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Proactively identified scheduling issues and developed quick solutions to promote efficiency.
- Utilized advanced software tools like Excel, Outlook, and scheduling-specific platforms to effectively manage comprehensive appointment calendars.
- Prepared and proofread correspondence and reports, organized and maintained a complex system of paper and electronic filing systems for easy access to important documents, improving overall efficiency.
- Enhanced team collaboration by coordinating schedules and organizing meetings for optimal communication and task completion.
- Streamlined office processes by implementing efficient administrative procedures, resulting in increased productivity.
Administrative Assistant I
University Of Florida-Dept Of Surgery
05.2022 - 09.2023
- Performed data entry while preparing and maintaining large file reports for financial and compliance reporting.
- Managed high volumes of incoming calls and emails, ensuring timely responses and accurate information dissemination.
- Tracked inventory and purchasing requirements for two divisions utilizing various University funds and assisted in budget preparation and expense tracking, contributing to the financial stability of the organization.
- Collaborated with cross-functional teams to complete projects on time and within scope, meeting departmental objectives.
- Performed confidential administrative duties, answered and routed a multi-line phone system, scheduled appointments, meetings, and recruitment itineraries for the department.
- Coordinated travel arrangements for executives and staff members, ensuring seamless itineraries and cost-effective accommodations.
- Organized company events and functions, fostering a positive work environment and promoting employee engagement.
Radiology Scheduling Coordinator
UF Health Shands Hospital
08.2021 - 04.2022
- Proactively identified scheduling issues and developed quick solutions to promote efficiency and profitability.
- Supported company growth by effectively managing an increasing volume of scheduling requests without compromising service quality.
- Developed strong working relationships with management through effective scheduling and communication skills.
- Increased patient satisfaction through timely appointment scheduling and proactive management of wait times.
- Implemented time-blocking and schedule notifications to optimize time management.
Load Coordination & Supply Chain Manager
PNA Transportation
10.2016 - 08.2021
- Implemented new inventory management system, improving accuracy in tracking product movement throughout the supply chain.
- Streamlined route planning for improved fuel efficiency and reduced transportation costs.
- Enhanced load coordination efficiency by streamlining communication between dispatchers, drivers, and warehouse staff.
- Worked proactively with other departments such as procurement and production planning to anticipate potential impacts on shipment schedules.
- Resolved shipment discrepancies by working closely with warehouse personnel, ensuring prompt resolution of issues.
- Developed comprehensive load plans that maximized space utilization within trucks and trailers.
- Managed transportation logistics for timely delivery of goods to customers, resulting in increased customer satisfaction.
- Optimized loading procedures to ensure safe and secure transportation of products.
- Reduced shipping errors through meticulous tracking of all incoming and outgoing shipments.
- Developed strong vendor relationships to ensure timely delivery of materials and maintain high-quality standards.
- Tracked and monitored purchase orders, deliveries and invoicing to verify accuracy and compliance.
- Oversaw demand planning, purchasing, and logistics.
Education
High School Diploma -
Naperville Central High School
Skills
- Microsoft Office (Including Word, Excel, Power point, Outlook, etc)
- Customer service
- Invoice Processing
- Report Preparation
- Expense Reporting
- Strong Verbal and Written Communication
- Data Entry
- Office Administration
Timeline
Administrative Assistant III
University Of Florida-Dept Of Urology
09.2023 - Current
Administrative Assistant I
University Of Florida-Dept Of Surgery
05.2022 - 09.2023
Radiology Scheduling Coordinator
UF Health Shands Hospital
08.2021 - 04.2022
Load Coordination & Supply Chain Manager
PNA Transportation
10.2016 - 08.2021
High School Diploma -
Naperville Central High School
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