Angelique R. Barnaby
Senior Executive Assistant
Sunrise,FL
Summary
Professional executive assistant supporting the General Counsel, Chief Privacy Officer and Circuit and County Court Judges with all their managerial needs from scheduling and organizing meetings with executives, board members, senators, and other high-ranking officials to initiating employment and immigration legal matters. Performs quality control on vendor contracts, court pleadings, process invoices and other billing matters. Assists Chief Privacy Officer and Senior Vice President with annual budget preparations. Possess 28 years of experience as an Office Manager/Judicial Assistant and 36 years of experience as a Legal Assistant overall. Goal-oriented individual with strong leadership capabilities. Organized, highly motivated, and detail-directed problem solver. Proven ability to work in unison with staff and independently. Resourceful with experience organizing large meetings and managing vendors. Skilled at document control, presentation development and travel support.
Overview
28
28
years of professional experience
Work History
Senior Executive Assistant
Memorial Healthcare Systems
01.2022 - Current
- Reports directly to General Counsel and Chief Privacy Officer
- Manage schedules of General Counsel and Chief Privacy Officer
- Responsible for reviewing vendor contracts.
- Interacts and gives guidance to management and employees on all facets of state procurement
- Examines and reviews processes to ensure adherence to statutory requirements as well as State rules and procedures and consults with control agencies as necessary
- Accountable for researching and evaluating purchase requests
- Responsible for renewing all memberships and certifications
- Responsible for keeping track of CLE credits
- Prepare charts and materials for all upcoming meetings, mediations and/or presentations
- Prepare all pleadings and proposed orders for court filing
- Legal stamp contracts to then be entered into Meditract system
- Initiates employment and immigration matters into Tymetrix360 system
- Coordinates legal projects such as acquisitions, mergers, and state court filings.
- Responsible for vendor credentialing
- Request all settlement checks, for purpose of settling current legal and employment matters.
- Approves and codes all invoices in ECM system.
- Responsible for ordering all office supplies/furniture.
- Assists Director with preparation of annual budget.
- Responsible for ensuring all executive and Board members file annual Financial Disclosure forms.
- Responsible for planning office activities for team building
- Responsible for planning all off-site events.
- Acts as back-up for Director of Legal Services
- Responsible for researching cases in West Law, Pacer, LexisNexis, Court Management System (CMS), Federal Clerk and local Clerk’s office website, etc
- Upload proposed orders in Florida’s CMS court system
- Identify and document process issues affecting quality and present improvement possibilities for management review
- Plan, execute, and oversee case management work product evaluation process to establish quality assurance conformance to specifications and deliverables
- Prepares documents, manuals, investigations, and reports
- Collaborates with director to recognize and apply regulatory compliance and makes suggestions to ensure operational efficiency and collect and analyze data to reduce costs, improve processes, or increase quality control
- Performs analysis and reporting of quality control issues, including but not limited to internal, customer, and arbitrator(s) defects, contributes to monitoring Corrective Action/Preventative Action (CAPA) process, verifying effectiveness of corrective actions, and investigating open action items
- Assist in projects conducive to operations and local quality control functions in tracking, documenting, and reporting quality levels to accomplish department and company goals and objectives
- Establishes and maintains professional rapport with community, vendors, and internal associates
- Responds to inquiries promptly; anticipates, troubleshoots, and resolves problems by weighing importance of facts and issues to foster resolution and efficient management of cases
- Ensures that unresolved and complex issues are escalated to appropriate director.
- Demonstrates regular, reliable, predictable attendance
- Proofread contracts and tracks all redlines, edits, etc
- Facilitates preparation and execution of contractual agreements with pharmaceutical, biotechnology, medical device and technology companies, academic institutions, and physician practices
- Coordinates efforts to help ensure Research Institute, suppliers, and customers have contractual agreements in place that are clear, fair and legally binding
- Responsible for contacting physicians regarding contract signatures and approvals
- Summarize problems with various contract accounts, troubleshoot problems with contract originators, and suggest solutions
- Develop and revise strategies to administer and monitor contractor compliance with contract terms and conditions
- Collaborates with staff across department and external vendors to support business needs with executed contracts.
Judicial Assistant/Office Manager
State of Florida, County Court Judge Kal Evans, Circuit Court Judge Lynn Rosenthal
County Court Judge Joseph A. Murphy
12.1995 - 12.2021
- Examined legal documents submitted to courts for adherence to laws and court procedures
- Prepared court documents for filing in alignment with established protocols to support compliance.
- Managed highly complex case processing and coordination for judicial activities for judges, magistrates, and clerks of court
- Maintained records of probate, criminal, family and civil documents and matters
- Organized litigation files and other legal documentation
- Processed cases involving worker's compensation and family litigation
- Responsible for researching cases in West Law, Pacer, LexisNexis, Court Management System (CMS), Federal Clerk and local Clerk’s office website, etc
- Upload proposed orders in Florida’s CMS court system
- Reviewed and processed complex court-related documents associated with decedent's estates, Conservatorships/Guardianships/Trusts, and other probate matters
- Communicated with trial lawyers, county clerks and magistrates on calendar scheduling, hearings and trial dates
- Docket civil and criminal orders and reports in CM/ECF, attended hearings and conferences when needed
- Input of docket entries to CM/ECF (court filing system), scheduled conferences, hearings, and other relevant court matters
- Answered inquiries for evictions and foreclosure materials and provided procedural information to claimants/litigants
- Responsible for scheduling and approving judge’s docket
- Prepared and distributed written and verbal information to inform employees of public and operational policies and regulations
- Handled all administrative duties
- Consulted with staff and others in government, business, and private organizations to discuss judicial issues, coordinated activities, and resolved complaints from litigants
- Served as liaison between attorneys, defendants, court personnel and Judge
- Studied legislation and other sources of relevant information to assess and recommend policy and procedural modifications
- Assisted public daily with information regarding their cases
- Researched case information and/or history
- Conducted work procedures and activities accordingly for purpose of installing, modifying, preparing, delivering, constructing, integrating, finishing, or completing programs
- Identified information received by making estimates or categorizations
- Recognized differences or similarities in circumstances or events and made necessary adjustments
- Acted as policy and procedure subject matter expert for team
- Maintained judicial standard for quality performance in criminal, civil and family divisions
- Executed queue management techniques
- Executed on people management and development that aligned with the 17th judicial circuit and Florida State Law
- Streamlined case procedure and outcomes.
- Participated in volume production as supervisor to judicial staff.
- Responded to in-person and telephone requests for information from general public, attorneys and other involved parties
Education
Bachelor of Science - Public Administration
University of Phoenix
Phoenix, AZ12.2024
Associate of Science - Criminal Justice
Penn Foster College
Scranton, PA03.2010
Lean Six Sigma Certification – Yellow Belt – - Educational Improvement
Memorial Hospital Training
Hollywood12.2022
Skills
- Microsoft Word, Teams, Outlook, Publisher, PowerPoint, Google Chrome, Workspace, Duo, Jabber, Zoom, and Webex Time Management 85 wpm Legal Research, Quality Assurance, Legal Drafting, and Strategic Planning
- Office Administration
- Excel Spreadsheets
- Meeting Agenda Preparation
- Executive Calendars
- Business Writing
- Business Correspondence
- Executive Presentation Development
- Executive Support
Timeline
Senior Executive Assistant
Memorial Healthcare Systems
01.2022 - Current
Judicial Assistant/Office Manager
State of Florida, County Court Judge Kal Evans, Circuit Court Judge Lynn Rosenthal
County Court Judge Joseph A. Murphy
12.1995 - 12.2021
Bachelor of Science - Public Administration
University of Phoenix
Associate of Science - Criminal Justice
Penn Foster College
Lean Six Sigma Certification – Yellow Belt – - Educational Improvement
Memorial Hospital Training
Similar Profiles
Beth SuttonBeth Sutton
Wellness Instructor for Parkinson's Patients at Memorial Healthcare SystemsWellness Instructor for Parkinson's Patients at Memorial Healthcare Systems
ReAnna BrownReAnna Brown
Clinic Nurse at Memorial Healthcare SystemsClinic Nurse at Memorial Healthcare Systems
Scarlet BlancoScarlet Blanco
RN Specialty II- Neurology Clinic Nurse at Memorial Physician GroupRN Specialty II- Neurology Clinic Nurse at Memorial Physician Group
Carolina CanoCarolina Cano
Administrative Specialist / Gift Processor at Jackson Health FoundationAdministrative Specialist / Gift Processor at Jackson Health Foundation
Nicolas SuarezNicolas Suarez
Manager's Assistant at Fuego Life Vape ShopManager's Assistant at Fuego Life Vape Shop