Angie Rigor
Alhambra,CA
Summary
Professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
29
29
years of professional experience
Work History
Executive Assistant
University of Southern California
12.2018 - Current
- Assists Vice President and Executive Director with day-to-day tasks.
- Administers operations for the office, such as supervising staff, maintenance of equipment and facilities, authorizing acquisitions, ensuring department’s conformity to University’s standards
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Organized and coordinated conferences and monthly meetings.
- Participates in department planning and implementation process as assigned
- Processed travel expenses and reimbursements for executive team and senior management group.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Handled confidential and sensitive information with discretion and tact.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Maintains effective communication within the department
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Ensures timely exchange of information.
- Project manage the University Student Athlete Advisory Council Committee.
- Perform other duties as assigned. Most recently added Threat and Risk Assessment under our department. And Interim Vice President for Office of Culture, Ethics and Compliance department.
Executive Secretary
University of Southern California
12.2014 - 12.2018
- Assist Office Manager and attorneys.
- Assist the Risk Department to gather yearly insurance dues for all carts for the university.
- Assist in processing subpoenas served on the University and coordinate with various departments for completion.
- Perform day to day task, including expense reimbursements, travel arrangements and maintain calendars for multiple attorneys.
- Project manage Board of Trustee Committee meetings; Audit and Compliance and Campus Planning Committee
- Coverage for the Senior Vice President, General Counsel as needed.
- Performs other duties as assigned.
- Handled confidential information in professional manner.
- Covered front desk when necessary. Answered high volume of phone calls.
- Facilitated smooth travel arrangements for executives, ensuring seamless itineraries and accommodations.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
Legal Administrative Assistant
Bingham McCutchen LLP
02.1998 - 12.2014
- Answer and direct all calls.
- Filed documents with the Court in a timely manner.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Assisted in trial preparation, compiling critical documents and evidence for successful legal proceedings.
- Process time entry for attorneys on a daily/weekly basis.
- Prepare and process all invoices for payment.
- Assist attorneys in daily functions, including travel arrangements, expense reimbursements, maintain calendars and coordinate depositions and meetings.
- Streamlined legal processes by proofreading documents, ensuring accuracy and timely completion of court documents and corporate agreements.
- Scheduled and coordinated meetings between legal teams and clients.
- Provided exceptional customer service when interacting with clients fostering strong relationships and positive outcomes.
Receptionist/Executive Assistant
Good Nite Inn Corporate Office
12.1995 - 01.1998
- Assist CEO, CFO, and all other managers in the Corporate Office with duties as assigned.
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Organized, maintained and updated information in computer databases.
- Managed multiple tasks and met time-sensitive deadlines.
- Answered central telephone system and directed calls accordingly.
- Handled assignments independently with good judgement and critical thinking skills.
Education
High School Diploma -
Ulysses S. Grant High School
Van Nuys, CASkills
- Microsoft Outlook, Word, Excel and Powerpoint
- Executive support
- Office management
- Strong problem solver
- Meticulous attention to detail
- Information confidentiality
- Interpersonal communication
- Proofreading
- Document preparation
- Project management
Professionalexperience
I have always worked at a place that has had distinct levels of responsibilities and found that I have thrived in all areas that has been presented to me. I will always strive to strengthen and improve my ability in all areas of the workplace.
Timeline
Executive Assistant
University of Southern California
12.2018 - Current
Executive Secretary
University of Southern California
12.2014 - 12.2018
Legal Administrative Assistant
Bingham McCutchen LLP
02.1998 - 12.2014
Receptionist/Executive Assistant
Good Nite Inn Corporate Office
12.1995 - 01.1998
High School Diploma -
Ulysses S. Grant High School
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