ANIKA F. BAKER
Brookline,MA
Summary
Organized Senior Administrative Assistant known for high productivity and efficient task completion. Specialize in time management, workflow coordination, and advanced proficiency in Microsoft Office Suite. Excel in communication, problem-solving, and adaptability, ensuring smooth operation of office environments and support for executive teams. proficiency in MS Word, Excel, Outlook, PowerPoint, Visio. Epic, Visa Manager, ISD.
Overview
11
11
years of professional experience
Work History
Senior Administrative Assistant
Brigham & Women’s Hospital
Boston, MA
11.2021 - Current
- Company Overview: Gastroenterology, Hepatology and Endoscopy
- Directly manage the calendar of the Division Chief and program Directors
- Scheduling- manage calendars of multiple faculty members, scheduling meetings with both external collaborators and coordinate appointments
- Division Visa coordinator- act as the divisions administrative contact for processing all incoming international faculty/ sponsored staff requiring visa’s (H-1b, J-1, 2, F) collaborating the Harvard International office for undergraduate onboards.
- Expense monitoring- assist in tracking faculty spending from annual allowances/ processing of payments for work above and beyond required/stipends.
- Purchase and invoice processing
- Communication – serve as point of contact for internal and external stakeholders handling inquiries and correspondence effectively and accurately communicate relevant information
- Event coordination – organize and coordinate special faculty events/ visiting professor talks/ faculty candidate interviews including individual meetings with faculty lunch/ dinner weekly/monthly conferences
- BWH GI Motility conference – coordination/ preparation of itinerary, informational packets, organization of breakout groups, vendor coordination, meals, AV equipment etc
Senior Administrative Assistant
Brigham & Women’s Hospital
Boston, MA
02.2017 - 11.2021
- Company Overview: Gastroenterology, Hepatology and Endoscopy, Crohn’s and Colitis Center
- Direct support for Crohn's and Colitis Center Program Director
- coordinate Bi-weekly IBD conference and bi-monthly combined conference
- preparation and organization of materials for grants proposals and applications
- Grant support – individually work with grants manger in ensuring compliance with institutional policies and procedures and applicable legal rules and regulations when applying for and maintaining grants
- Performs General Finance- PO’s, check requests and reimbursements for director and supporting faculty
- Manages payroll for Research staff and serves as backup to the division
- Low level support for IBD STAAR Program
Project Coordinator
Partners Healthcare
Boston, MA
07.2014 - 02.2017
- Company Overview: Partners eCare Clinician Team
- Provides complex calendar management for four clinical directors
- Acts as Project Manager for Clinician Team Senior Staff and All Staff meetings
- Acts as Project Manager for the Clinical Content Book Out Calendar
- Manages event coordination for Clinician team meetings Conferences, Continuing Education, etc
- Served as the site contact for the Clinician Team Super User group
- Served as a Super User for Brigham and Women’s Hospital Epic Implementation, providing elbow support for physicians
- Interviews candidates for positions within the Clinician Team
- Creates and distributes on-boarding materials for new hires
- Partners eCare Clinician Team
Administrative Assistant
Partners Healthcare
Boston, MA
02.2014 - 07.2014
- payroll timekeeper for the Partners eCare Clinician team
- Facilitate electronic expense submission for clinical directors
- Provides complex calendar management for seven clinical directors
- Coordinates registration, handouts, conferences rooms, and food preparations for meetings
- Conducts behavioral Interviews of candidates for positions organization wide
- Trains new hires on operations, procedures, and policies
- Processed invoices for payment using accounting software applications.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Created travel arrangements and distributed travel details to appropriate personnel.
- Managed daily office operations and maintained office supplies inventory, ensuring efficient workplace functionality.
- Coordinated and scheduled meetings, including room reservations, catering, and technical setup, for seamless execution.
- Used voice recorder or notepad to compose and transcribe meeting minutes.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
Education
Bachelor of Arts - Business Management
Lesley University
Cambridge, MASkills
- Proficient in Microsoft office
- Detail-oriented approach
- Confidentiality and discretion
- Excellent interpersonal skills
- Executive support
- Meeting support
- Travel coordination
- Presentation development
- Strong organizational skills
- Effective problem solving
References
Available upon request.
References
References available upon request.
Timeline
Senior Administrative Assistant
Brigham & Women’s Hospital
11.2021 - Current
Senior Administrative Assistant
Brigham & Women’s Hospital
02.2017 - 11.2021
Project Coordinator
Partners Healthcare
07.2014 - 02.2017
Administrative Assistant
Partners Healthcare
02.2014 - 07.2014
Bachelor of Arts - Business Management
Lesley University
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