Organized Senior Administrative Assistant known for high productivity and efficient task completion. Specialize in time management, workflow coordination, and advanced proficiency in Microsoft Office Suite. Excel in communication, problem-solving, and adaptability, ensuring smooth operation of office environments and support for executive teams. proficiency in MS Word, Excel, Outlook, PowerPoint, Visio. Epic, Visa Manager, ISD.
Overview
11
11
years of professional experience
Work History
Senior Administrative Assistant
Brigham & Women’s Hospital
Boston, MA
11.2021 - Current
Company Overview: Gastroenterology, Hepatology and Endoscopy
Directly manage the calendar of the Division Chief and program Directors
Scheduling- manage calendars of multiple faculty members, scheduling meetings with both external collaborators and coordinate appointments
Division Visa coordinator- act as the divisions administrative contact for processing all incoming international faculty/ sponsored staff requiring visa’s (H-1b, J-1, 2, F) collaborating the Harvard International office for undergraduate onboards.
Expense monitoring- assist in tracking faculty spending from annual allowances/ processing of payments for work above and beyond required/stipends.
Purchase and invoice processing
Communication – serve as point of contact for internal and external stakeholders handling inquiries and correspondence effectively and accurately communicate relevant information
Event coordination – organize and coordinate special faculty events/ visiting professor talks/ faculty candidate interviews including individual meetings with faculty lunch/ dinner weekly/monthly conferences
BWH GI Motility conference – coordination/ preparation of itinerary, informational packets, organization of breakout groups, vendor coordination, meals, AV equipment etc
Senior Administrative Assistant
Brigham & Women’s Hospital
Boston, MA
02.2017 - 11.2021
Company Overview: Gastroenterology, Hepatology and Endoscopy, Crohn’s and Colitis Center
Direct support for Crohn's and Colitis Center Program Director
coordinate Bi-weekly IBD conference and bi-monthly combined conference
preparation and organization of materials for grants proposals and applications
Grant support – individually work with grants manger in ensuring compliance with institutional policies and procedures and applicable legal rules and regulations when applying for and maintaining grants
Performs General Finance- PO’s, check requests and reimbursements for director and supporting faculty
Manages payroll for Research staff and serves as backup to the division
Low level support for IBD STAAR Program
Project Coordinator
Partners Healthcare
Boston, MA
07.2014 - 02.2017
Company Overview: Partners eCare Clinician Team
Provides complex calendar management for four clinical directors
Acts as Project Manager for Clinician Team Senior Staff and All Staff meetings
Acts as Project Manager for the Clinical Content Book Out Calendar
Manages event coordination for Clinician team meetings Conferences, Continuing Education, etc
Served as the site contact for the Clinician Team Super User group
Served as a Super User for Brigham and Women’s Hospital Epic Implementation, providing elbow support for physicians
Interviews candidates for positions within the Clinician Team
Creates and distributes on-boarding materials for new hires
Partners eCare Clinician Team
Administrative Assistant
Partners Healthcare
Boston, MA
02.2014 - 07.2014
payroll timekeeper for the Partners eCare Clinician team
Facilitate electronic expense submission for clinical directors
Provides complex calendar management for seven clinical directors
Coordinates registration, handouts, conferences rooms, and food preparations for meetings
Conducts behavioral Interviews of candidates for positions organization wide
Trains new hires on operations, procedures, and policies
Processed invoices for payment using accounting software applications.
Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
Created travel arrangements and distributed travel details to appropriate personnel.