Anita Kafer

• Created and maintained website
• Created EndNote Libraries and PubMed searches for grants, manuscripts, and chapters.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Scheduled appointments and handled calenders for senior leadership.
• Responded to emails and other correspondence to facilitate communication and enhance business processes.

• Provided exceptional customer service, addressing patient concerns promptly and professionally.
• Collected forms, insurance card and co-pay to facilitate registration process and prepare patient for appointment.
• Consistently maintained confidentiality of sensitive information in accordance with regulatory guidelines to protect privacy rights of all parties involved in care provision process.
• Processed payments using cash and credit cards, maintaining accurate records of transactions.
• Contributed to the overall success of the office by consistently demonstrating a proactive attitude, adaptability, and commitment to providing exceptional support for the Office Manager.

• Delivered top-notch administrative support to Chairman of the Department, office staff, promoting excellence in office operations.
• Served as intermediary between faculty and patients, referring physicians and nursing personnel concerning scheduling concerns and medical needs.
• Responsible for the coordination of clinic appointments
• Responsible for scheduling patients for surgery using Epic system.
• Completed FMLA paperwork for patients having surgery.
• Managed all patient calls for the Chair of the Department
• Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
• Maintained utmost confidentiality while handling sensitive information related to patient data and personnel matters.
• Enhanced executive productivity through proficient calendar management, travel arrangements, and meeting coordination.
• Managed high-priority projects with tight deadlines for successful completion and on-time delivery.

Administratively responsible for 30+ postdoctoral fellows (clinical and research), as well as students, visiting researchers, and other trainees.

• Plan, coordinate, and facilitate annual recruitment and orientation activities
• Responsible for preparation, submission and administration of two T32 training grants; reviewed and approved all training grant expenses.
• Prepared and processed visa applications for all international postdocs.
• Coordinated orientation for all new fellows
• Responsible for travel and reimbursements for fellows and postdocs.
• Prepared documentation for accreditation process.
• Responsible for annual and monthly rotation schedules for faculty and clinical fellows.
• Managed recruitment efforts, coordinating interviews and managing onboarding activities for new hires effectively.
• Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
• Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.

• Advised current graduate students in areas such as degree requirements, course enrollment, time to degree, procedures for comprehensive examination and thesis defense, and annual review of academic progress.
• Assisted Program Director in writing, coordinating, and submitting NIH training grants.
• Developed and maintain program databases and electronic student files in NOLIJ.
• Developed and maintain graduate handbooks, updates to program website and on-line graduate application system.
• Planned, coordinated, and facilitated annual recruitment and orientation activities.
• Managed online application process and record keeping.
• Enhanced program visibility through development of marketing materials, leading to increased participant engagement and enrollment.
• Managed budget allocations effectively, ensuring optimal use of resources and timely delivery of services.
• Coordinated events with precision, overseeing logistics, registration, catering arrangements, and other critical details to ensure successful outcomes.