Anita Morales

UT MD Anderson Cancer Center, Houston, Texas 77030 Administrative Assistant May 2015- Present Handles and assists in the composition and distribution of correspondence and documents as requested. All documents are completed in the specified format, proofed for spelling and grammatical errors. Uses effective time management and project prioritization. Respectfully answer calls and communicates clearly and concisely. Determines urgency of call, contacts appropriate person(s) or places the person on hold while contacting the respondent. KRONOS-Manually records changes to the Kronos time system. Processes Kronos corrections as needed. CONCUR-Prepare and submit staff expense reimbursement requests. Arrange travel for directors to include all pre-travel arrangements as well as preparing and processing expense reports upon return. RESOURCE ONE-Coordinates purchasing activities for the Dean and Director of Operations including office supplies, business cards, etc. Coordinates and schedules facilities and maintenance requests as needed. Processes licensing applications and membership renewals as required. Responsible for general assignments and delegating projects related to successful program coordination. Submit 4-Info requests for Computer issues. Schedule maintenance, repairs, and ordering of supplies for fax machines copiers. Serves as a member of the administrative support team for faculty and staff. Collects, prepares and maintains credentialing and privilege access documents as needed. Coordinates special complex and varied projects as assigned. Develops, prioritizes and monitors status of projects, ensuring timely submission of required reports and documents by tracking stages, alerting responsible persons and initiating response processes. Prepares check requests, membership dues, subscriptions and other miscellaneous expenses. Partners with various staff members in the maintenance of the departmental budget. Tracks encumbrances and expenditures, verifies monthly Status of Accounts, identifies and resolves discrepancies, prepares bi-monthly budget status report for director’s review and management staff review. Provides follow-up on outstanding items, verifies accuracy of charges and account numbers, resolves errors. Coordinates catering for various meetings. Follows up with meeting attendees to ensure action items have been completed and initiated as required. Responsible for completing or delegating program support to include scheduling and coordinating high attendance events. Responsible for projects as assigned by Supervisor. Responsible for attending and successfully completing educational courses as assigned by Supervisor. Always maintains confidentiality. Motivated professional with extensive experience in customer service, and administrative tasks. Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.