Anita Rodriguez

• Oversee maintenance of district student information database for district of approximately 4,000 students
• Maintain and monitor Skyward Student Management /Educator Access/Family Access
• Manage security access levels for all users of Student Information system (SIS)

· Create new and maintain existing security groups/implement required security changes

· Maintain staff accounts/new accounts/position changes/inactivate terminated staff accounts (retiring/lay-off/leaving)

· Reset passwords for staff

• Ongoing maintenance and support for Skyward users including troubleshooting/investigating and resolution of issues and coordination with NWRDC
• Ongoing training in the software, including attending monthly User Forums, annual WASWUG conference and updating information attained to all users (secretaries, principals, counselors, nurses etc.)
• Attend (or Zoom) weekly NWRDC meetings to review newly released features in software and new OSPI reporting guidelines
• Create and maintain calendars each year for all schools/changes for snow/flood days, etc.
• Data clean-up for Skyward – students, guardians, emergency contacts, name merge, address merge
• Oversee building Year End processes and run Year End process at district level for all schools in the summer
• Oversee the Year Start processes for each school
• Coordinate ongoing support to district personnel regarding the use of the Student Information System
• Serve as a communication liaison between the District and NWRDC.
• Publish email notices regarding critical changes or problems with the Student Information System
• Relay email notifications from NWRDC to all affected district personnel
• Directly contact key individuals by phone or in-person when time sensitive issues occur

• Provide direct support to Director of Geographic Closure, project managers and staff
• Perform duties in a professional, courteous manner in accordance with EnRep / CHPRC (DOE) policies, procedures, guidelines, and standards
• Assure the training calendar for the group is kept current with training appointments, including sending reminders and rescheduling when needed
• Take authorized action during manager's absence and use initiative and judgment to see that matters requiring attention are referred to the delegated authority or handled in a manner so as to minimize the effect of the manager's absence
• Maintains the director's appointment calendar, schedule and organize activities such as appointments, meetings, and conferences
• Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, and presentation software
• Track, coordinate and maintain various departmental information such as, Performance Reviews, Required Reading, training/meeting schedules and monthly reports.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.

• Provide direct support to Assistant Superintendent and program directors (Curriculum and Instruction, Assessment, School Improvement, Staff Development, Migrant and Bilingual) and staff including organizing and/or prioritizing assigned work, and exercising independent judgment in determining task completion
• Coordinate and monitor schoolwide science kit rotation/distribution and refurbishment
• Monitor teacher kit trainings, kit usage, and billing cycle
• Perform business management functions for the department related to tracking of budget, travel requests, reservations, leave schedules, purchase orders, supplies and instructional material records, personnel forms, travel expense, personal service contracts, monitoring receipt of goods
• And services and forwarding documentation to business office as directed
• Arrange and coordinate logistics for workshops, seminars, meetings and professional development
• Attend department meetings as appropriate and prepare records and publish agenda and/or minutes, including clock hours and registration as needed
• Monitor electronic mail and phone messages for Assistant Superintendent, copy and distribute information to district staff
• Develop flyers, brochures, forms, certificates, etc., using computer software-design programs
• Provide clerical support in all areas of program development
• (curriculum documents, printing and mailings, personal service contracts, communication within the district, with ESDS, with OSPI, etc.)

• Collected delinquent accounts by establishing payment arrangements with patients; monitoring payments; following up with patients when payment lapses occur
• Secures outstanding balance payments for care of hospital employees by establishing payroll deductions; obtaining signatures for automatic transfers
• Prepare accounts on a monthly basis for manager to review and present to Financial Committee for further action
• Maintain accurate records of collections and payments to collection agency
• Screened uninsured patients for health or medical coverage and assist them with enrollment in public health programs, as well as assist them apply for Charity Care
• Oversaw hospital Charity Care Program
• Translated for medical personnel throughout hospital as needed.