Anita Rotondi
Youngsville,NC
Summary
Executive Assistant skilled at offering high-level administrative support to the Chief Sales Officer. Experienced in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
16
16
years of professional experience
Work History
Executive Assistant
PALM BAY INTERNATIONAL
12.2007 - Current
- Provide support to an extremely busy Chief Sales Officer including heavy calendar management
- Prioritize, manage and handle multiple projects both business and personal
- Organize travel arrangements
- Schedule trip including flights, hotel accommodations, transportation
- Work closely with the executive team
- Schedule business reviews working directly with the suppliers
- Schedule monthly and bi-weekly sales calls with sales and suppliers
- Coordinate road shows for sales team with each supplier
- Interact with hotel properties to discuss and determine fair pricing for corporate rates on frequently visited properties
- Maintain a strict level of confidentiality regarding files and documents and other concerns
- Schedule and arrange interviews including flights and accommodations for candidates
- Organize tradeshows (registrations, room selections, order furniture, samples, catering, ground transportation and flights)
- Maintain tradeshow appointment schedule
- Organize the yearly sales trip to different locations
- Compile information from extensive research needed for reports
- Overseeing various projects at a time
- Ensure presentations are free from error
- Coordinate with other assistant daily to allow scheduling
- Control the volume of calls, directing them to the appropriate department
- Create Ad Hoc Cognos reports for shipments and depletions
- Manage all aspects of expense reports accurately for CSO
- Review and approve the expense reports for the sales team
- Organize meetings for the sales divisions on site and at off site locations
- Assist the sales force with authorizing, processing and tracking sample requests
- Order catering for sales in house and off-site meetings
- Maintain and update sales organizational charts, territory map, and employee roster
- Administer Go Spot Missions for the sales force
- Capture vital notes at sales meetings
- Process invoices and work closely with accounting to ensure payment
- Order supplies and business cards
- Collaborate with team committee when addressing company events such as potlucks, barbecue's, and holiday parties.
Skills
- Calendar Management
- Meeting Planning
- Customer Service/Hospitality
- Travel Coordination
- Resourceful
- Vendor Management
- SharePoint
- Document Management
- Click Up
- Problem Resolutions
- Expense Management
- Office Administration
- Information confidentiality
- Scheduling & Calendar Management
- Invoice Processing
Personal Information
Title: Executive Assistant
Animal advocate, music lover and loves coffee.
I'm a huge dog lover and have devoted myself to helping the local animal shelter. I volunteer with Paws for Life NC and have been a foster fail as I ended up falling in love with the dog and keeping him. Not a regret. I own a few furry pets and they mean the world to me.
I also love music. All types of music. I feel that its one of the many joys that life offers. Listening to a good tune can not only bring a smile to your face but change your entire day.
And as for coffee, it's plain and simple. I love it and need it in the morning!
Timeline
Executive Assistant
PALM BAY INTERNATIONAL
12.2007 - Current