Anita Kaur Sachdeva
Oakland,CA
Summary
Detail-oriented and results-driven Executive Assistant with 10+ years of experience supporting high-level executives. Excellent research, project support and organizational abilities. Leveraging strong organizational skills and proven ability to drive project success through effective planning, coordination, and communication. Seeking to further develop strong organizational and multitasking skills in a dynamic Project Manager role to drive successful project outcomes and contribute to organizational growth. Initiate, plan, execute, monitor and control and complete are the crucial steps to success.
Overview
9
9
years of professional experience
Work History
Executive Assistant
Scale AI
11.2020 - Current
- Calendar Management: Coordinate and manage the calendars of executives, including scheduling meetings, appointments, and events related to various projects.
- Communication Facilitation: Serve as a central point of contact for project-related communication, ensuring timely dissemination of information to team members, stakeholders, and external partners.
- Document Preparation and Management: Assist in preparing project-related documents such as reports, presentations, and proposals. Manage and organize project documentation, ensuring easy access and retrieval as needed.
- Resource Allocation: Assist in allocating resources, including personnel, budget, and equipment, to support project activities and ensure project objectives are met.
Risk Monitoring and Reporting: Monitor project risks and issues, identify potential problems, and escalate issues as needed to ensure timely resolution and minimize project disruptions.
Meeting Minutes and Documentation: Take meeting minutes during project meetings, document key discussions, decisions, and action items, and distribute minutes to attendees for review and follow-up. - Stakeholder Liaison: Serve as a liaison between project team members, stakeholders, and external partners, facilitating communication and collaboration to ensure project success.
- Continuous Improvement: Identify opportunities for process improvement and efficiency gains within project management processes, and propose and implement solutions to enhance project effectiveness.
Executive Assistant
Zume Inc
Mountain View, CA
03.2019 - 04.2020
- Supported CTO and Co-founder/VP of R&D
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Coordinated with internal departments on a regular basis to ensure efficient functioning of day-to-day operations.
Executive Assistant
Xcaler
San Jose, CA
06.2016 - 12.2018
- Supported CEO, COO and VP of Engineering
- Managed daily calendar activities including scheduling meetings, deadlines.
- Assisted in the coordination of recruiting events such as career fairs, high school visits and community outreach activities.
- Sourced and screened qualified candidates for open positions and coordinated interviews with hiring managers and prospective employees.
- Conducted reference checks on potential hires.
- Collaborated with Human Resources team members to ensure compliance with federal, state, and local employment laws.
- Maintained employee records and payroll information, including compensation, benefits, tax deductions, attendance records and other related data.
- Processed new hire paperwork and entered employee information into the HRIS system to ensure accurate tracking of all employment activities.
- Developed and implemented office policies and procedures.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Managed day-to-day operations of an office, including ordering supplies and equipment.
Executive Assistant
Pure Storage
Mountain View, CA
03.2015 - 06.2016
- Supported SVP of Product Marketing + Team and served as Headquarters Office Manager
- Set up meeting and event logistics for senior management and updated calendars.
- Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
- Managed daily invoices, reports and proposals.
- Answered and directed incoming calls from customers, vendors, and other third parties.
- Coordinated office activities to ensure efficient operation of the office.
- Greeted visitors in a professional manner and provided assistance when needed.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
Education
Bachelor of Arts - Sociology
University of California
Santa Cruz, CA06-2014
Skills
- Kindness
- Top-tier organization and time management skills
- Highly effective communicator
- Discretion
- Problem-solving
- Adaptability
- Team Collaboration
- Risk Management:
- Organizational Skills
- Emotional Intelligence
Timeline
Executive Assistant
Scale AI
11.2020 - Current
Executive Assistant
Zume Inc
03.2019 - 04.2020
Executive Assistant
Xcaler
06.2016 - 12.2018
Executive Assistant
Pure Storage
03.2015 - 06.2016
Bachelor of Arts - Sociology
University of California
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