Ann Amatya
West Orange,NJ
Summary
Accomplished executive assistant/office manager offering over 25+ years of administrative experience reporting directly to CEO and President. Consummate professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper. Prepare well researched and accurate documents, manage busy calendars, and efficiently handle daily office tasks. Dedicated and focused. Strong ability to prioritize and complete multiple tasks and follow through to achieve project goals. Driven and resourceful administrative professional with 25 + years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
29
29
years of professional experience
Work History
Executive Assistant/ Administration
LargaVista Companies
01.2014 - 01.2023
- Provided outstanding administrative and business support to CEO and other members of executive management team
- Maintained CEO’s calendar – coordinated all travel arrangements for company
- Negotiated favorable terms and pricing agreements with vendors, service providers, and special events
- Managed all incoming company mail – sorting, distribution, and payment approvals.
Executive Assistant/ Office Manager
SUSAN LAWRENCE
01.2004 - 01.2014
- Provided outstanding administrative and business support to CEO and other members of executive management team
- Maintained CEO’s calendar – coordinated all travel arrangements for company
- Negotiated favorable terms and pricing agreements with vendors, service providers, and special events
- Assisted with accounts payable, weekly/monthly manual check payments and controlled petty cash
- Managed all incoming company mail – sorting, distribution, and payment approvals
- Tracked office expenses and successfully decreased office expenditures by implementing necessary controls on stock/supplies
- Worked with HR service provider, directly responsible for orientation of new employees, PTO accruals, timesheet verification and payments
- Responsible for all office inventory as well as maintenance on all equipment
- Acted as liaison and maintained open lines of communication among executives, middle management, and administrative staff
- Mediated conflicts among employees and between staff and management, utilizing diplomacy and humor to resolve issues
- Planned and coordinated all business social events, for fifty to over three hundred guests
- Assisted with special projects as needed, including building renovations and office move
- Answered a high volume of incoming calls and in-person inquiries from clients and colleagues.
Executive Assistant
FINITY APPAREL
01.1994 - 01.2004
- Provided superior administrative support to CEO
- Coordinated schedule, appointments, and travel arrangements
- Managed expense accounts and organized social events
- Composed correspondence; proof-read and edited documents to ensure accuracy and consistency
- Oversaw equipment, furniture, and telecommunication setup
- Enhanced communication between staff and management fostering sense of teamwork and collaboration
- Responded to employees needs and provided additional support where necessary
- Supervised daily administrative operations and financial activities.
Education
Associate of Arts -
Skills
- Windows
- Microsoft Word
- Excel
- PowerPoint
- Outlook
- Keen attention to details
- Strong organizational and interpersonal skills
- Outstanding planner with supervisory experience
- Communication and customer services abilities
- Schedule & calendar planning
- Office Administration
References
Available upon request.
Timeline
Executive Assistant/ Administration
LargaVista Companies
01.2014 - 01.2023
Executive Assistant/ Office Manager
SUSAN LAWRENCE
01.2004 - 01.2014
Executive Assistant
FINITY APPAREL
01.1994 - 01.2004
Associate of Arts -
Similar Profiles
Constanza CanoConstanza Cano
Digital Manager - Brand PR at Largavista CommunicationsDigital Manager - Brand PR at Largavista Communications
Daniel McLaranDaniel McLaran
Commercial Plumbing & HVAC Estimator / Project Man at DMS Companies, Inc. Dba Hernandez CompaniesCommercial Plumbing & HVAC Estimator / Project Man at DMS Companies, Inc. Dba Hernandez Companies
Vipin J RaoVipin J Rao
Senior Payroll Executive at Oasis Investment Companies LLC (Holding Companies of Al Shirawi GroupSenior Payroll Executive at Oasis Investment Companies LLC (Holding Companies of Al Shirawi Group