Ann Gavin-Carr
Galveston,TX
Summary
Experienced Administrative Assistant with a proven track record of delivering high-quality clerical support and ensuring smooth operations. Skilled communicator who takes initiative and possesses the decisive nature necessary to excel in independent work settings. Proficient in coordinating documents, supplies, and project resources to optimize efficiency. Quick to adapt to new software and utilize it effectively to achieve desired outcomes. Seasoned Clerk with exceptional typing and data entry abilities, driven by results. Well-versed in logging daily information, conducting research on variances, and maintaining meticulous records. Known for accuracy, customer service orientation, and a strong work ethic that enables completion of tasks with minimal supervision.
Overview
13
13
years of professional experience
Work History
Navigation Clerk
US Army Corps of Engineers
2019.08 - 2020.04
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Created and maintained detailed records of all office activities.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Retired due to COVID
Purchasing Agent
US Army Corps of Engineers, Civilian
2018.04 - 2019.08
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Contributed to a positive work environment through collaboration, professional development, and open communication among team members.
- Maintained complete documentation and records of all purchasing activities.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
- Maintained compliance with industry regulations and company policies throughout procurement activities.
Supervisory Administrative Assistant
US Forest Service, Tres Piedras Ranger Station
2016.10 - 2018.04
- Acted as on-boarding Human Resources collecting information on new hires after explaining benefits
- Cash clerk performing analysis of permits purchased for downed wood from the National Forest
- Controlled and sold America the Beautiful Passes for National Park Service, accounted for all resources on property, both real and digital.
- Responsible for assigning lower ranking employees their duties
Payroll Specialist
US Army Corps of Engineers, MVK
2014.03 - 2016.03
- Primary responsibility was posting time and attendance on approximately 350 employees for the Mat Sinking Unit.
- Researched payroll problems encountered, corrected same, provided reports on budget against payroll
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Held purchasing card for making office, printer and travel arrangements for the department
- Reconciled monthly credit card statements for three managers and own credit card
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
Tour Driver and Interpreter
Holland American Princess
2013.03 - 2013.03
- Assisted tourists off the Holland American Cruises and transported to various activities on Ketchikan Island
- While driving, gave a verbal tour guide’s perspective of the culture and history of the Natives and Island.
- Guided groups of up to 60 people on scheduled tours.
School Bus Driver
Tomball ISD
2012.10 - 2013.03
- Drove a school bus to facilitate children’s attendance at elementary and middle schools
- Responsible for student’s discipline while onboard
- Completed pre-trip and post-trip bus inspections and documented info in vehicle logs.
- Enhanced student safety by strictly adhering to bus routes and schedules, as well as enforcing established behavior guidelines.
- Created and enforced bus rules and kept expectations posted.
Administrative Assistant
USDA APHIS WS
2012.05 - 2012.09
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Managed filing system, entered data and completed other clerical tasks.
Administrative Assistant
US Fish Wildlife Service - White River National Wildlife Refuge
2010.12 - 2012.05
- As the first point of contact for the Refuge, made sure to have on hand information needed by visitors as well as answering telephone
- Learn to smile when answering the phone and it showed when a visitor would show up and ask for me
- Timekeeper, credit card holder, ran errands, furnished a new bunk house with a budget of $3k and gave back over $675.00.
School Bus Driver
Tomball ISD
2014.10 - 2012.02
- Drove a school bus to facilitate children’s attendance at elementary and middle schools
- Split shifts
- Responsible for student’s safety and discipline while onboard
- Made safe runs daily, five days a week and then also acted as a monitor on special needs student’s school bus.
Administrative Assistant
USFWS - Ouray National Wildlife Reserve
2009.03 - 2010.12
- As the main point of contact, answered telephone, copied, printed, filed, purchased supplies, timekeeper for staff of 20, ran errands, filed worker compensations claims and tracked uniforms
- Oversaw real and tangible property, accounted for fleet vehicles and fuel.
Accountant
Grand Teton NP Lodge Company
2007.01 - 2009.01
- Handled day-to-day accounting processes to drive financial accuracy.
- Reconciled accounts and reviewed expense data, net worth, and assets.
- Gathered financial information, prepared documents, and closed books.
- Completed daily cash functions like account tracking, payroll and wage allocations, budgeting, donating, and cash, and banking reconciliations.
Education
High School Diploma -
Quitman High School
Quitman, MS05.1971
Skills
- MicroSoft Office Suite
- Timekeeper/650 Staff
- Typing 60 WPM
- Data Entry
- Accounts Payable, Accounts Receivable
- Reconciled Credit Cards
- Purchasing Agent
- GE Six Sigma Black Belt
- Administrative Support
- Filing systems
- Document Management
References
- Alexis G. Frisbee, USACE, Business Analyst, 601-631-7311, Alexis.g.frisbee@usace.army.mil
- Rachel Taylor, USACE, Purchasing Agent, 701-301-0395, Rachel.m.taylor@usace.army.mil
- Gabrielle Maxwell, GISD, Purchasing Coordinator, 409-295-6402, Gab.A.Allen@gmail.com
Timeline
Navigation Clerk
US Army Corps of Engineers
2019.08 - 2020.04
Purchasing Agent
US Army Corps of Engineers, Civilian
2018.04 - 2019.08
Supervisory Administrative Assistant
US Forest Service, Tres Piedras Ranger Station
2016.10 - 2018.04
School Bus Driver
Tomball ISD
2014.10 - 2012.02
Payroll Specialist
US Army Corps of Engineers, MVK
2014.03 - 2016.03
Tour Driver and Interpreter
Holland American Princess
2013.03 - 2013.03
School Bus Driver
Tomball ISD
2012.10 - 2013.03
Administrative Assistant
USDA APHIS WS
2012.05 - 2012.09
Administrative Assistant
US Fish Wildlife Service - White River National Wildlife Refuge
2010.12 - 2012.05
Administrative Assistant
USFWS - Ouray National Wildlife Reserve
2009.03 - 2010.12
Accountant
Grand Teton NP Lodge Company
2007.01 - 2009.01
High School Diploma -
Quitman High School
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