Ann Lopez
Houston
Summary
Dynamic Project Coordinator with a proven track record at Aramco Services, adept in enhancing project visibility and stakeholder satisfaction through effective communication and meticulous documentation management. Leveraged problem-solving and team leadership skills to exceed project goals, demonstrating a commitment to continuous improvement and quality assurance. Expense reporting and travel coordinations.
Overview
29
29
years of professional experience
Work History
Project Coordinator
Aramco Services
05.2024 - Current
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Weekly Highlight reporting
- Assisted with onboarding newly hired staff members and coached on task prioritization.
- Audit documentation for financials and approved requests
- Enhanced team collaboration through regular meetings, fostering a positive work environment for increased productivity.
- Kept corporate and client information confidential, adhering to data safety measures.
- Weekly coordination for invoice and payment reporting
- Monthly Invoicing review and approvals
- Developed and implemented project plans for budgets to ensure successful execution for EPEAS accounting platform
- Maintained database and spreadsheets with accurate status.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Ensured prompt resolution of any conflicts or obstacles encountered during the course of a project''s execution phase, helping maintain smooth workflow across departments involved in its completion process.
- Photocopied, distributed and emailed documents to project managers.
- Elevated overall quality of completed projects by consistently monitoring progress and addressing issues proactively.
- Established rapport and engaged with stakeholders to build lasting professional relationships.
- Collaborated with stakeholders to define clear project goals, leading to consistent alignment with expectations throughout the process.
- Verified quality of deliverables and conformance to specifications before submitting.
- Improved project visibility and expense engagement with creation of interactive project dashboard.
- Implemented digital project expense reporting system,
- Led project documentation effortsTravel Coordination
Project Coordinatior
Aramco Services - Swift Energy
07.2023 - 05.2024
- Reporting and coordination for Onboarding and End of Assignment for Chapter 8 Saudi Employees
- Auditing Coordination for financial and approval request.
- Invoice management (process and approval)
- Expense reporting with implemented cross reference in accounting platform (EPeas).
- Weekly coordination for invoice and payment reporting.
- Document Control: convey, correspond, interact liaise, and mediate.
- Coordinating with department project management to identify and outline solutions to specified challenges.
- Cost reporting.
- Weekly highlight reporting.
- Travel Coordinator.
- Developed and maintain filing systems for audit.
- Commit confidential information.
Project Coordinator -
Murphy Oil Corporation
04.2020 - 03.2021
- Collaborated with internal teams to develop project solutions resulting in on-time execution.
- Created requisitions and purchase orders.
- Communicate (with clients or colleagues): convey, correspond, interact, liaise, mediate.
- Coordinating with department leads to identify and outline solutions to client-specified challenges.
- Implemented project set-up utilizing SAP.
- Spearheaded monthly project reports.
- Tabulated and posted time entry for employees in SAP.
- Time management
Project Cost Analyst
Wood
04.2013 - 04.2018
- Prepared detailed monthly reports on project financials, highlighting key performance indicators and areas for improvement.
- Managed change orders effectively, minimizing impact on project costs by conducting thorough evaluations of proposed changes.
- Facilitated communication between finance, operations, engineering teams to proactively address any potential issues affecting costs.
- Ensured timely completion of projects within budget constraints through diligent cost tracking and reporting.
- Attended project meetings to provide updates and insights on project costs.
- Assessed risks and uncertainties to identify potential challenges and prepare contingency plans.
- Prepared bids and proposals to submit to clients and secure new business.
- Gathered data on materials, labor and equipment costs to determine total costs of projects.
- Collaborated with project managers and contractors to obtain necessary information for preparing cost estimates.
- Optimized budget allocation for various departments through comprehensive cost analysis and forecasting.
- Analyzed plans and specifications to identify scope and cost of projects.
- Prepared estimates used by management for purposes such as planning, organizing, and scheduling work.
- Reduced overall project costs by conducting thorough cost analysis and identifying areas for improvement.
- Monitored project progress to identify and address changes in project scope or budget.
- Utilized cost-estimating software to streamline estimating processes and produce accurate and reliable estimates.
- Reviewed and approved invoices and payments, verifying accuracy of expenses.
- Negotiated contracts with suppliers and vendors, securing best pricing for materials, labor and equipment.
- Evaluated subcontractor bids to obtain best value for projects.
- Developed and maintained database of cost information to use most up-to-date and relevant data in estimates.
- Collaborated with cross-functional teams to develop more efficient workflows, reducing operating costs across the organization.
- Assisted in the development of a cost-conscious corporate culture by providing regular training sessions on effective budgeting and expense management.
- Streamlined procurement processes, resulting in significant cost savings and improved vendor relationships.
- Project Clean up
- Worked with business team with client monthly and quarterly receivables per project payment reporting with Client interactions for receivables
- Track variances and strategized to implement corrective action.
- Worked closely with Contracts for implementations and invoice audits.
Engineering Assistant
Strategy Engineering
10.2011 - 04.2013
- Gathered relevant data from various sources and developed comprehensive reports for leadership review.
- Managed ongoing maintenance and storage of test equipment.
- Participated actively in safety training sessions to promote a safe work environment within the engineering department.
- Developed strong working relationships with cross-functional teams for improved collaboration in engineering projects.
- Improved communication between team members by maintaining accurate project documentation, including reports, schedules, and specifications.
- Collaborated with engineering staff on prototype testing and instrument modifications
- Created Bill of Materials for projects.
- Marked up P&IDs for inventory
Sr. Engineering Assistanct
Solar Turbines Inc. A Caterpillar
06.2010 - 10.2011
- Gathered relevant data from various sources and developed comprehensive reports for leadership review.
- Managed ongoing maintenance and storage of test equipment.
- Assisted engineers during field visits to gather essential information for successful project planning and execution.
- Constructed and modified specifications
- Created material requisitions and purchasing reports
- Collaborated with buyers and expediters
- Provided pricing and standard parts lists
Project Administrator
Excel Engineering Consultants
01.2005 - 03.2005
- Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
- Executed on-time, under-budget project management on complex financial issues for senior leadership.
- Collaborated with cross-functional teams to ensure seamless project integration and alignment with organizational goals.
- Facilitated regular team meetings for effective communication, collaboration, and problem-solving efforts.
- Prepared and Issued specifications for bid packages.
- Tracked labor hours.
Project Estimator
Dresser Flow Solutions
12.2004 - 01.2005
- Implemented purchase order log and filing system.
- Collected Technical Passports for data books.
- Tracking
- Approval coded documentation
- Worked closely with buyers to assist in inventory needs.
Project Coordinator
W-Industries
09.2002 - 10.2004
- Point of contact with Clients and Vendor
- Marked-up P&IDs for purchasing inventory on multiple projects.
- Purchasing
- Expediting
- Prepared Bill of Materials
- Vendor Data Books
- Spare Parts lists
- Assisted with project proposals and bid preparation.
Inside Sales Manager
Baro Controls, Inc.
02.1996 - 09.2002
- Received and responded to all sales calls and orders.
- · Sized pumps, mixers, valves, and level gauges.
- Oversaw repairs for gear boxes, mixers and pumps.
- Purchased and controlled all inventory for Process Department
- Created and processed reports for the CFO
- Conducted scheduling repairs
- Accounts Receivables
- Account Payables
- Purchased and controlled inventory
Education
Bachelor of Science - Nursing
University of Houston
Houston, TX06-2027
No Degree - Applied Sciences
Houston Community College
Houston, TX05-2027
Skills
- Problem-solving
- Project coordination
- Time management
- Detail-oriented
- Team coordination
- Project management
- Documentation management
- Decision-making
- Critical thinking
- Flexible and adaptable
- Attention to detail
- Project scheduling
- Customer service
- Workload management
- Team leadership
- Risk analysis and management
- Task delegation
- Customer management
- Quality assurance
- Data collection
- Training and development
- Event planning and execution
- Deadline adherence
- Resource coordination
- Report development
- Research
- Spreadsheet tracking
- Cost management
- Cost control
- Subcontractor oversight
- Budget coordination
- Powerpoint presentations
- Continuous improvement
- Personnel management
- Technical support
- Presentation creation and delivery
- Stakeholder relationship management
- Forecasting
- Change management
- Project clean-up
- Business Management relationship
- Workflows
- Data Management
- Refineries
- Pipelines
- FSPAO
- Mid Stream
- Purchasing
- EPC management
- Audits
- Contracts
- Timelines and milestones
- Project Management
- Data management engineering tool
- Process approvals for invoicing
- Decision making
- Sub Contracts
- Project Contracts
- Bid contracts
Timeline
Project Coordinator
Aramco Services
05.2024 - Current
Project Coordinatior
Aramco Services - Swift Energy
07.2023 - 05.2024
Project Coordinator -
Murphy Oil Corporation
04.2020 - 03.2021
Project Cost Analyst
Wood
04.2013 - 04.2018
Engineering Assistant
Strategy Engineering
10.2011 - 04.2013
Sr. Engineering Assistanct
Solar Turbines Inc. A Caterpillar
06.2010 - 10.2011
Project Administrator
Excel Engineering Consultants
01.2005 - 03.2005
Project Estimator
Dresser Flow Solutions
12.2004 - 01.2005
Project Coordinator
W-Industries
09.2002 - 10.2004
Inside Sales Manager
Baro Controls, Inc.
02.1996 - 09.2002
Bachelor of Science - Nursing
University of Houston
No Degree - Applied Sciences
Houston Community College
Similar Profiles
Abdulrahman AljedaniAbdulrahman Aljedani
Recreation Center Supervisor at Saudi Aramco-Jeddah Community Services ContractorRecreation Center Supervisor at Saudi Aramco-Jeddah Community Services Contractor
Soham ParwaniSoham Parwani
Production Intern at ARAMCO Engineering ServicesProduction Intern at ARAMCO Engineering Services
Ahmed ThabetAhmed Thabet
Regional Distribution Sales Manager at Aramco lubricants and Retail (Valvoline By Aramco)Regional Distribution Sales Manager at Aramco lubricants and Retail (Valvoline By Aramco)