ANN PLACE
Pine Grove,CA
Summary
Experienced professional with 15+ years of assisting high-achieving CEOs and C-suite executives. Proven track record in providing precise and well-organized support to meet professional needs. Skilled in efficiently managing high-volume workloads, even in rapidly changing environments. Driven and resourceful individual dedicated to delivering exceptional results.
Overview
23
23
years of professional experience
Work History
EXECUTIVE ASSISTANT TO CEO / BD PARTNER
AgilityHealth
Omaha - Remote
01.2019 - Current
- Managed CEO daily needs, including scheduling meetings, managing inbox items and coordinating travel arrangements to optimize time.
- Provided strategic execution guidance and thought partnership to the team as well as have the presence, judgment, and capability to represent business operations both internally and externally
- Develop and manage relationships by engaging with partners and key customers
- Extensive experience in prospecting and qualifying companies
- Develop and execute against goals
- Cultivate and follow-up on any new business leads, while working with senior leadership to identify new business teams, manage timelines
- Handled confidential and sensitive information with discretion and tact.
EXECUTIVE ASSISTANT TO CEO & FOUNDER
Growth Axis, Inc.
Marin - Remote
01.2015 - 01.2019
- Support to CEO and Founder in both personal and professional needs
- Streamlined executive communication by managing hundreds of emails, phone calls, and scheduling appointments.
- Properly set-up monthly invoicing, providing direction to bookkeeper, track all invoicing and change orders, and expense tracking
- Collaborate with the Chief of Staff/Manager of Operations in support of client programs, project agreement scoping, maintain project tracking, execute client (holiday) mailings
- Support the administrative needs for offsite workshops, including scheduling, coordination of handout materials, and supplies ordering
- Project manage website content requirements and updates
- Handle select communications per requests from existing and prospective clients; work with Manager of Operations for consistent, on-brand contact management.
EXECUTIVE ASSISTANT TO CEO
DataDirect Networks
Sunnyvale
01.2013 - 01.2015
- Reporting directly to the CEO for full support in daily one-on-one working relationship
- Primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
EXECUTIVE ASSISTANT TO CEO
Transcept Pharmaceuticals, Inc.
Pt. Richmond
01.2008 - 01.2013
- Primary support to CEO and secondary support to Chief Financial Officer, Vice President, General Counsel, and Secretary
- Managed complex calendars and arranged domestic and international travel arrangements, ensuring seamless planning
- Interacted daily with executive administrative support staff; coordinated offsite conferences and meetings; prepared materials for meetings ahead of time; and compiled special reports, letters, and memos using various software tools such as Microsoft Office products
- Worked closely with Board of Director members and additional CEOs, Presidents, and Executives of outside companies
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
EXECUTIVE ASSISTANT
Hewlett Packard Company
Sunnyvale - Hybrid
01.2002 - 01.2008
- Supported four Directors of the StorageWorks Division and all staff in ILM Americas Regional Organization
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Education
Microsoft Office 365
Skills
- Executive Support
- Professional and mature
- Strong Problem Solver
- Meticulous attention to detail
- Honest and Dependable
- Critical Thinking
- Project Management
- Strategic Planning
- Legal administrative support
- Microsoft Office
- Executive Schedule Management
- Travel Coordination
- Database Management
Timeline
EXECUTIVE ASSISTANT TO CEO / BD PARTNER
AgilityHealth
01.2019 - Current
EXECUTIVE ASSISTANT TO CEO & FOUNDER
Growth Axis, Inc.
01.2015 - 01.2019
EXECUTIVE ASSISTANT TO CEO
DataDirect Networks
01.2013 - 01.2015
EXECUTIVE ASSISTANT TO CEO
Transcept Pharmaceuticals, Inc.
01.2008 - 01.2013
EXECUTIVE ASSISTANT
Hewlett Packard Company
01.2002 - 01.2008
Microsoft Office 365