Anna Sarti
Glendale,CA
Summary
Accomplished Executive Assistant with a proven track record at USC Norris Cancer Hospital, adept in office administration and fostering stakeholder relationships. Streamlined operations and enhanced team collaboration, demonstrating meticulous attention to detail and exceptional executive support skills. Achieved significant improvements in operational effectiveness and project execution. Detail-oriented administrative professional with superb people-skills and public relations experience. Business-savvy with excellent decision-making skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Possesses versatile skills in project management, problem-solving, and collaboration. Brings fresh perspective and strong commitment to quality and success. Recognized for adaptability and proactive approach in delivering effective solutions.
Overview
21
21
years of professional experience
Work History
Executive Assistant to the Chief Operating Officer
USC Norris Cancer Hospital
02.2022 - Current
- Streamlined office operations by implementing efficient filing systems and organizational strategies.
- S Established strong relationships with stakeholders through excellent interpersonal skills creating lasting partnerships.
- Optimized communication between departments with effective liaison efforts for smoother project execution.
- Boosted team morale by fostering a positive work environment and encouraging collaboration among colleagues.
- Coordinated high-profile events successfully within budget constraints through diligent vendor negotiations and resource allocation optimization efforts.
- Expedited workflow with timely responses to internal and external inquiries via phone calls or emails.
- Supported the Chief Operating Officer''s strategic vision by drafting correspondence that reflected company values.
- Contributed significantly to the development of Hospital policies and procedures for improved operational effectiveness.
- Facilitated successful meetings and events through meticulous planning, coordination, and logistical support.
- Provided comprehensive administrative support for multiple executives simultaneously while maintaining exceptional attention to detail.
- Assisted in financial management, preparing budgets and tracking expenses to ensure fiscal responsibility.
- Assisted in the implementation of various business projects by organizing resources, creating timelines, and participating in cross-functional collaborations as needed.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated conferences and monthly meetings.
- Used advanced software to prepare documents, reports, and presentations.
Executive Assistant to the Chairman and CEO
Violence Intervention Program
12.2018 - 02.2022
- Provided exceptional support during board meetings by preparing materials, recording minutes, and following up on action items promptly.
- Organized high-profile events and conferences, ensuring seamless execution and positive attendee experience.
- Contributed to cost savings by negotiating vendor contracts and managing expenses within budget constraints.
- Prepared comprehensive meeting agendas enabling productive discussions that led to actionable outcomes.
- Assisted in talent acquisition process through candidate sourcing, interview coordination, reference checks to ensure top-tier hires.
- Expedited decision making for the Chairman and CEO by researching relevant information, preparing reports, and presenting findings concisely.
- Managed complex calendars successfully, accommodating last-minute changes and ensuring timely attendance to all appointments.
- Managed and supervised administrative and daily program operations, complying with policies and regulations.
- Developed strategic plans, setting clear objectives and achievable milestones for the team.
- Managed cross-functional teams for successful project completion within deadlines and budgets.
- Facilitated workshops and conducted one-on-one training to educate team members.
- Conducted comprehensive program evaluations, identifying areas for improvement and recommending actionable solutions.
- Identified program obstacles and communicated possible impacts to team.
- Utilized data-driven decision-making approaches to inform strategy development and optimize outcomes.
- Met with project stakeholders on regular basis to assess progress and make adjustments.
- Addressed and resolved technical, financial, and operational concerns by working with team members and directors.
- Delivered high-quality results by setting performance metrics and monitoring progress against targets.
Executive Assistant to the Chief Executive Officer
Waismann Method ®
04.2016 - 12.2018
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Collaborated with development teams, internal customers, and product line management to verify delivery of desired quality requirements to distributors.
- Enhanced team collaboration by implementing agile methodologies for better project execution and adaptability.
- Negotiated contracts with vendors, ensuring favorable terms and conditions for the organization''s needs.
- Managed relationships with external stakeholders such as auditors, regulators, and vendors to ensure compliance with industry standards.
- Developed and implemented comprehensive budget management strategies for optimal resource allocation.
- Drove operational efficiencies by automating manual tasks in various finance-related processes such as invoicing and expense tracking.
- Reduced operating expenses while maintaining quality through cost-benefit analyses and strategic decisionmaking.
- Collaborated with senior leadership to develop long-term business plans, providing valuable insights based on financial data analysis.
Executive Assistant to the Chief Executive Officer
Notable Productions
01.2013 - 01.2016
- Ensured timely completion of projects by consistently meeting deadlines through effective prioritization and task management skills.
- Supported marketing efforts for album releases by assisting in the design and distribution of promotional materials such as flyers, posters, and online advertisements.
- Improved team communication by acting as a liaison between artists, producers, engineers, and other professionals involved in the music production process.
- Established positive and effective communication among unit staff and organization leadership, reducing miscommunications, and missed deadlines.
- Oversaw facility maintenance activities to ensure optimal performance of equipment and infrastructure elements.
- Identified and resolved unauthorized, unsafe, or ineffective practices.
- Successfully managed budgets, consistently meeting financial targets while maintaining high-quality standards.
- Implemented cost-saving initiatives, reducing overall operational expenses without compromising service quality.
- Ensured compliance with industry regulations, maintaining a safe working environment for staff members.
- Developed strong relationships with suppliers, resulting in reduced costs and better quality products.
- Created and executed strategic plans aimed at increasing profitability while maintaining exceptional customer service standards.
Senior Learning Facilitator
LA's BEST After School Enrichment Program
11.2003 - 08.2009
- Developed comprehensive onboarding programs for new hires, accelerating their integration into company culture and work processes.
- Promoted a culture of continuous learning by encouraging employees to participate in external conferences, webinars, or workshops relevant to their roles.
- Delivered high-quality training sessions under tight deadlines, showcasing exceptional adaptability during challenging situations.
- Consistently received positive feedback from learners and stakeholders alike for delivering engaging, high-impact training sessions that promoted skill development and organizational growth.
- Championed diversity and inclusion efforts within the workplace by actively promoting equal opportunities for all employees regardless of race, gender, religion or sexual orientation.
- Enhanced employee learning by designing and implementing interactive training sessions tailored to individual needs.
- Facilitated workshops focused on leadership development, enhancing managerial skills across the organization.
- Mentored junior facilitators, fostering professional growth and improving overall team performance.
Education
Master of Arts - International Relations And Communication
Harvard University
CambridgeBachelor of Arts - Art History
California State University - Los Angeles
Los Angeles, CASkills
Office Administration
Document Preparation
Executive Support
Calendar Management
Expense Reporting
Presentation Development
Travel Arrangements
Meeting Organization
Budget Tracking
Customer Service
Meticulous attention to detail
Timeline
Executive Assistant to the Chief Operating Officer
USC Norris Cancer Hospital
02.2022 - Current
Executive Assistant to the Chairman and CEO
Violence Intervention Program
12.2018 - 02.2022
Executive Assistant to the Chief Executive Officer
Waismann Method ®
04.2016 - 12.2018
Executive Assistant to the Chief Executive Officer
Notable Productions
01.2013 - 01.2016
Senior Learning Facilitator
LA's BEST After School Enrichment Program
11.2003 - 08.2009
Master of Arts - International Relations And Communication
Harvard University
Bachelor of Arts - Art History
California State University - Los Angeles
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