Anna Barry
Coral Springs,FL
Summary
Adept at transforming office operations, I spearheaded the successful launch of Oasis Biotech's Las Vegas office, enhancing efficiency and reducing costs through innovative benefits management. With expertise in Paychex/Wells Fargo payroll processing and exceptional organizational skills, I excel in creating streamlined environments, fostering vendor relations, and driving significant improvements in HR and administrative domains.
Overview
8
8
years of professional experience
Work History
Office Manager/HR Administrator
Oasis Biotech
Las Vegas, NV
04.2017 - 05.2018
- Company Overview: Agriculture/Manufacturing
- Played a key role in ensuring the successful launch of the Las Vegas office
- Structured and implemented programs and policies for 23 staff members to guide the operation of the office
- Worked with senior management to create HR policies and procedures, recruit employees, design benefits plan, developed orientation/on-boarding program and training
- Supervised 2 office assistants and oversaw the smooth and efficient running of all aspects of the office
- Ensured office efficiency was maintained by carrying out the planning and execution of equipment, layouts and office systems
- Devised creative and cost-effective solutions to reduce operating expenses by re-working benefits contracts
- Responsible for all HR functions to include onboarding/terminations, policy adherence, handbook management, benefits administration/maintenance, processed worker’s compensation requests, updated HR database and liaison between insurance company and employee
- Managed all employment, medical and worker’s compensation files and claims
- Redesigned employee handbook according to legal and benefit changes
- Met with all new hires to explain benefits, guidelines and procedures
- Processed payroll on a bi-weekly basis through Wells Fargo Payroll Services and Paychex
- Conducted company meetings to inform staff about issues such as new employee benefits
- Managed relationships with vendors and service providers to schedule work as well as understand and resolve problems
- Analyzed and monitored internal processes and determined areas for improvement
- Coordinated schedules, appointments and travel bookings
- Monitored and maintained office supply inventory
- Handled internal and external inquiries and complaints
- Planned and executed all company events, activities, lunches and team building events
- Handled overall business management including processing invoices, applying for business licenses/renewals, credit applications, bank accounts, company credit card and paperwork flow
- Maintained a safe working environment
- Agriculture/Manufacturing
Assistant Office Manager/Executive Assistant
Itech Las Vegas
Las Vegas, NV
02.2016 - 03.2017
- Company Overview: IT
- Performed general administrative duties
- Maintained schedule and email/phone communications for the CEO
- Booked travel, conferences and training for entire staff
- Prepared company correspondence to employees, clients and vendors
- Prepared documentation to include quotes, statements of work, agreements, meeting agendas and notes
- Attended meetings with members of the management team to document discussion and action items
- Interfaced with customers and vendors on behalf of members of the management team
- Assisted Director of Operations with overseeing all office operations
- Assisted with general office projects and renovations
- Maintained office appearance to include cleaning up the break room and kitchen as needed
- Assisted with annual company budget process as it relates to office expenditures
- Supported the recruitment and staffing functions to include posting jobs, managing job boards, schedule interviews and provide follow up/feedback
- Conducted first round/initial screening interviews to determine fit within the company
- Assisted with implementation of HR programs and help identify improvements
- Worked with Director and Controller on benefit reviews
- Coordinated and assist with new hire onboarding process
- IT
Property Management, Manager/Executive Assistant
Downtown Project
Las Vegas, NV
09.2012 - 10.2015
- Company Overview: Real Estate Management
- Managed intricate travel schedule for busy President, as well as travel tracking, heavy calendar management and tracking travel credits/miles
- Produced documents, briefing papers, reports and presentations
- Managed and reconciled multiple corporate credit cards
- Served as the office manager and responsible for the smooth running of two offices
- Managed relationships with vendors, service providers and landlord
- Handled office budget, scheduling expenditures, analyzed variances and initiated corrective actions
- Assisted with acquiring new business licenses, operating agreements and LLC formations
- Staff administration including holiday and sick tracking, as well as approval of timesheets
- Experience managing a team of 4 staff members
- Managed procurement of all office supplies, stationary, ordering, equipment and furniture
- Acted as liaison between tenants, Property Managers, outside vendors and construction team
- Facilitated property maintenance issues, scheduled regular maintenance and repairs, negotiated contracts with vendors and acted proactively to address security issues
- Scheduled and supervised subcontractors; oversaw upgrades, maintenance and renovations
- Assisted with bid solicitation, recommended final vendors and coordinated contracted services
- Worked closely with Director of Construction on the fire safety system from proposals to new agreements to cancelling old contracts and activating new service for over 25 properties
- Assisted legal department on vendor contracts, agreements, property management agreements and cancellations
- Monitored property, tenant and vendor certificates of insurance to ensure they were kept current and all requirements satisfied
- Maintained accurate filling system for leases, subleases, agreements, vendor agreements and COI’s
- Worked on property management functions including lease renewals, rental agreements, rent/deposit collections, tenant complaints and maintaining tenant records
- Real Estate Management
Human Resources Associate/Executive Assistant
Cramer-Krasselt
Chicago, IL
05.2010 - 08.2012
- Company Overview: Advertising
- Managed all administrative tasks including scheduling meetings, conference calls and arranging travel
- Assisted in development of executive level reports and presentations
- Scheduled off-site annual Shareholders meeting by working with hotel sales team to book meeting room, coordinate shareholder travel and collaborated with CFO on the board presentation
- Coordinated internal meetings by preparing agendas and other written materials
- Processed and reconciled corporate credit card, as well as expense reports for 3 executives
- Supported the recruitment and staffing functions for two offices; and provided administrative support to employees with general human resources, benefits, employment and payroll questions
- Coordinated and heavy scheduling of employment interviews for candidates at all levels
- Processed and tracked job requisitions including entering requisitions into the HRIS and tracking candidates
- Coordinated new employee onboarding process, ensured that employees complete training and department overviews
- Advertising
Education
Bachelor of Science - Business Management
University of Phoenix
Chicago, IL06.2006
Skills
- Outstanding Administrative Skills
- Planning and Organization
- Accounts Payable/Receivable Management
- Managing Office Budgets
- Payroll Processing (Paychex/Wells Fargo Payroll)
- Office Procedures
- Procurement
- Vendor Relations
- Supply Management
- Excellent Communication Skills
- MS Office Applications
Timeline
Office Manager/HR Administrator
Oasis Biotech
04.2017 - 05.2018
Assistant Office Manager/Executive Assistant
Itech Las Vegas
02.2016 - 03.2017
Property Management, Manager/Executive Assistant
Downtown Project
09.2012 - 10.2015
Human Resources Associate/Executive Assistant
Cramer-Krasselt
05.2010 - 08.2012
Bachelor of Science - Business Management
University of Phoenix