Anna Elimelech
Tarzana,CA
Summary
Dedicated and efficient Project Manager with more than 5 years of experience in managing facilities operations and leading projects aimed at improving workplace efficiency. Skilled in facilities management, vendor coordination, space planning, and ensuring health and safety compliance, along with strong project management abilities in budgeting, scheduling, and resource allocation. Demonstrated success in maintaining a safe and productive work environment while implementing operational improvements and completing complex projects on schedule and within budget.
Overview
7
7
years of professional experience
1
1
Certification
Work History
Facilities & Project Manager
LA Builders and Remodel
12.2023 - Current
- Work with various vendors and contractors to guarantee that services and products are delivered on time, all while ensuring quality control and sticking to project schedules
- Partner with the CEO to uphold the project budget, minimizing the risk of overruns through accurate cost forecasting and financial management
- Streamline operations by optimizing workspace design, landscaping, and furnishings, leading to increased efficiency and employee satisfaction
- Ensure all construction and operational phases adhered to safety regulations, building codes, and environmental standards
- Managed all phases of the project lifecycle, including planning, execution, monitoring, and closing, to ensure that each project adheres to its scope, timeline, and budget
- Led initiatives focused on energy savings, achieving cost reductions while supporting sustainability objectives
- Supervised procurement activities, negotiating contracts with vendors to obtain high-quality products and services within budget limits
- Established feedback systems to enhance processes and quality standards, applying lessons learned to future projects
- Utilized data analytics to assess project performance metrics, optimizing resource distribution and minimizing bottlenecks to boost productivity
- Conducted onboarding and training for new team members and contractors, facilitating their smooth integration into project processes and culture
- Coordinated with cleaning and janitorial services to keep facility clean and presentable for occupants.
- Maintained inventory and ordered supplies to keep facility resources readily available.
- Evaluated facility operations and personnel for safety and health regulations compliance.
- Managed security and access control by overseeing surveillance camera, alarm and card access systems for facility safety and security.
- Managed parking and transportation systems by monitoring parking areas and transport services to promote easy accessibility for occupants.
Workplace Services Manager
United Talent Agency
04.2018 - 09.2023
- Daily office inspections of cleanliness for both exterior and interior areas in multiple offices
- Oversaw and directed day-to-day maintenance operations for four locations with multiple buildings/floor, including grounds maintenance and upkeep
- Ensured facility and all employee work areas were consistently clear/tidy/exceed OSHA and Fire Safety guidelines
- Managed Coordinators, Office Administrators, Receptionists, and Housekeeping
- Oversaw, scheduled, approved timecards, and tracked employee performances for direct report
- Ensured all emails and workload were answered/assigned
- Managed and coordinated multiple projects to ensure they are completed on time and on budget
- Organized and planned project tasks and schedules
- Assisted Director with cost analysis, budget review, lease review of construction/repairs/projects
- Resolved problems by clarifying issues; researching and exploring answers and alternative solutions; implementing solutions; escalating unresolved problems
- Reduced costs due to the upkeep of equipment maintenance
- Oversaw building tickets and ticket system to ensure all tickets were assigned and resolved
- Worked with various departments like Security, Janitorial, HR (onboarding/covid protocols), Events, IT, Property Manager, and Housekeeping to ensure all clients/employees are receiving a 5-star service
- Traveled to New York, London, Atlanta, and Nashville to help and assist with projects like opening up a new office or closing down an office
- Processed invoices and distributed for approval and maintained invoice file
- Trained and oversaw general handy work such as hanging artwork/pictures, furniture moves/assembly
- Organized and assigned Move Matrix spreadsheet
- Participated in the planning and execution of various personnel moves, construction, reconfigurations, and offsite locations as needed
- Assisted with event setup and coverage/scheduling
- Led weekly team meetings with direct reports
- Ensured and maintained all vendors COI (Certificate of Insurance) to building property management office
- I have been with the company since 2018 and have progressed through several roles, starting as a Receptionist and moving up to Facilities Administrator, then Facilities Coordinator, and finally to Manager
Education
Bachelor of Communication & Media Studies -
University of Los Angeles
01.2017
Skills
- Strong problem-solving
- Skilled Multi-Tasker
- Budget Management
- Interpersonal Skills
- Communication
- Vendor & Contract Management
- Customer Service
- Leadership
- Emergency Preparedness
- Project Management
- Attention to detail
- Analytical thinking
Certification
- CPR/AED Certification
Timeline
Facilities & Project Manager
LA Builders and Remodel
12.2023 - Current
Workplace Services Manager
United Talent Agency
04.2018 - 09.2023
Bachelor of Communication & Media Studies -
University of Los Angeles