ANNA Forman
Yorba Linda, Yorba Linda,CA
Summary
Dynamic Executive Assistant with a proven track record of enhancing operational efficiency at UCI through exceptional project management and analytical skills. Proficient in Microsoft Office Suite, adept at managing complex schedules and coordinating high-level executive meetings. Recognized for outstanding organizational abilities and strong interpersonal communication, significantly reducing administrative workload for senior executives. Excel in data entry, calendar management, document preparation, problem-solving, and time management. Demonstrated success in team collaboration and project execution, consistently delivering results in fast-paced environments
Overview
26
26
years of professional experience
Work History
Executive Assistant
UCI
Irvine, CA
12.2007 - Current
- Provided comprehensive administrative support to the Dean, Assistant Dean, and staff, ensuring efficient office operations.
- Manage day-to-day office operations and support the Dean's relationships with various constituencies.
- Serve as a liaison for the Dean's Arts Board and work closely with Development and Marketing Teams.
- Coordinate communications on behalf of the Dean, handling complex and sensitive matters.
- Provide analytical and executive support, adapting to changing priorities and assignments.
- Maintain professional demeanor and diplomacy when interacting with all stakeholders, including community leaders, donors, and university personnel.
- Ensure discretion and confidentiality in all matters.
- Oversee and train student workers.
- Manage financial tasks including budget monitoring, expenditure tracking, and processing payments and reimbursements.
- Schedule and organize the Dean's events and meetings.
- Prepare comprehensive and complex reports.
- Manage inventory of supplies and materials.
- Ensure smooth overall office operations and proper inter-departmental communication.
- Draft and distribute executive meeting agendas and minutes.
Administrative Secretary/ Short-Term
RSCCD
Santa Ana, CA
01.2007 - 12.2007
- Provide administrative support to the Dean of Financial Aid, including calendar management.
- Serve as a liaison between departments to ensure effective communication.
- Handle daily phone and in-person interactions with the public.
- Manage donations: enter, track, and monitor with detail and accuracy.
- Input data into computer systems for report generation and tracking.
- Develop and maintain correspondence on behalf of the department.
- Schedule and organize meetings as directed.
- Prepare comprehensive reports, particularly for donations.
- Supervise student workers, assigning tasks and responsibilities.
- Manage department budget: monitor expenditures, process transfers and requisitions using IFAS and following RSCCD district standards.
- Process payroll: collect and verify time cards, prepare time sheets.
- Maintain confidential department files and records.
- Manage customer database, including contact details and purchase hist
Realtor
Prudential California Realty
Irvine, CA
05.2003 - 01.2007
- Managed sales pipeline through active follow-up with prospects and leads..
- Prepared and composed presentations.
- Coordinated communication among various stakeholders (appraisers, title companies, lenders, and inspectors) to ensure smooth real estate transactions.
- Facilitated the closing process for clients, including contract review and issue resolution.
- Maintained up-to-date knowledge of real estate laws and regulations to ensure compliance.
- Demonstrated ability to work effectively with diverse individuals and groups.
- Successfully managed demanding schedules and met deadlines..
- Prepared legal documents for real estate transactions, including purchase agreements, deeds, and leases.
- Maintained confidentiality of client and transaction information.
Customer Service Representative
Zyliss
Foothill Ranch, CA
08.2001 - 04.2003
- Provided outstanding customer service to vendors, sales representatives, and end users with quick, effective solutions.
- Demonstrated excellent phone communication skills, creating positive first impressions and effectively presenting information.
- Performed data entry with speed and accuracy required for successful job performance.
- Managed daily review process and coordinated sorting and processing of incoming orders.
- Ensured order accuracy and completeness, providing excellent follow-up to maintain customer satisfaction.
- Attended trade shows and related events as directed.
- Managed and tracked office supply ordering for the department.
- Prepared monthly sales reports.
Account Executive
Xerox Document Company
Santa Ana, CA
07.1999 - 05.2001
- Provided outstanding customer service in outside sales
- Prepared and presented tailored proposals to meet customer needs.
- Responded promptly to client inquiries.
- Prepared detailed and complete reports and contracts.
- Conducted analysis for potential clients and provided troubleshooting as needed.
- Created and maintained files, including sensitive and confidential client information.
- Collected information and prepared analytical reports.
- Demonstrated a high degree of organization and effectiveness.
Education
Bachelor of Arts - Business Administration with an emphasis on Marketing
CSUF
Fullerton, CA01.1999
Skills
- Interpersonal communication
- Articulate and well spoken
- Schedule management
- Great interpersonal skills
- Travel coordination
- Analytical skills
- Organizational skills
- Executive support
- Phone etiquette
- Office etiquette
- Windows operating systems
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Outlook
- Professional and mature
- Travel administration
- Schedule & calendar planning
- Resourceful
- Project management
Affiliations
- Passionate about travel
- Outdoor Activities Enthusiast
- Excel in group setting activities
Languages
Polish
Native/ Bilingual
Rusian
Limited
Timeline
Executive Assistant
UCI
12.2007 - Current
Administrative Secretary/ Short-Term
RSCCD
01.2007 - 12.2007
Realtor
Prudential California Realty
05.2003 - 01.2007
Customer Service Representative
Zyliss
08.2001 - 04.2003
Account Executive
Xerox Document Company
07.1999 - 05.2001
Bachelor of Arts - Business Administration with an emphasis on Marketing
CSUF
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