Anna Ivanova
Philadelphia,PA
Summary
Dedicated and detail-oriented Administrative Assistant with multiple years of experience seeking to provide virtual administrative support to busy professionals and entrepreneurs. Proven track record of efficiently managing tasks, schedules, and projects to enhance productivity and organizational effectiveness. Seeking an opportunity to contribute my skills and expertise to a dynamic team.
Overview
5
5
years of professional experience
Work History
Administrative Assistant to the Director
215 Marketing
01.2020 - Current
- Monitored supervisor's work calendar and scheduled appointments, meetings, and travel
- Generated reports and typed letters in Word and prepared PowerPoint presentations
- Assisted development and implementation of new administrative procedures
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions on behalf of supervisor
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests
Leasing Specialist
Post Brothers
09.2019 - Current
- Create and maintain property listings on various platforms including rental websites, MLS, and social media
- Schedule appointments and manage a hectic office calendar
- Conduct property showings to potential tenants while addressing questions and concerns to facilitate informed decisions
- Prepare and edit presentations, reports and concession breakdowns in Word, PowerPoint, and Excel
- Prepare and proofread legal documents and contracts while maintaining a high level of accuracy and attention to detail in a timely manner
- Manage daily online administrative support including social media management, office operations management, document management, and event management
- Execute systematic audits within the CRM platform to validate data accuracy, identify discrepancies, and enhance the quality of information
Training Manager and Event Coordinator
SLS
10.2018 - 09.2019
- Hired, trained and supervised volunteers and support staff required for events.
- Managed event logistics and operations.
- Independently managed team operations to ensure seamless execution
- Brainstormed and implemented creative event concepts and themes
- Coordinated schedules and timelines for events
- Coordinated travel and accommodations for VIP clients
- Researched and identified new vendors and suppliers to obtain competitive pricing
- Reviewed event bills to confirm accuracy and approve payment
- Implemented contingency plans to address last-minute changes or unforeseen events
Education
Associate in Business Administration -
Community College of Philadelphia
Skills
- Effective Communication
- Relationship Building
- Calendar Management
- Appointment Scheduling
- Phone and Email Etiquette
- Organizational Proficiency
- Talent Acquisition
- Multi-Tasking
- Personal Recruitment
- Time Management
- Adaptability
- Travel Arrangements
- Client Relations
- Sales Facilitation
- Application Processing
- Computer Proficiency
Languages
Russian
Native or Bilingual
Ukrainian
Native or Bilingual
Timeline
Administrative Assistant to the Director
215 Marketing
01.2020 - Current
Leasing Specialist
Post Brothers
09.2019 - Current
Training Manager and Event Coordinator
SLS
10.2018 - 09.2019
Associate in Business Administration -
Community College of Philadelphia
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