Anna Madsen Phillips

• Promoted to Corporate Controller, managing all daily activities of Accounting, Human Resources and associated Technology.
• Reorganization & management of centralized accounting & administration department: 6 direct reports & 10 indirect reports
• Structured closing process of 160+ entities to meet owner and key decision makers expectations on a monthly & quarterly basis.
• Mentored and developed staff, fostering a high-performing team culture focused on continuous improvement.
• Updated the reporting packages to include an MDA -Management Discussion and analysis for Operating Entities
• Directed and Managed intercompany relationships and associated general ledger activities
• Provided treasury and cash management by overseeing reconciliation of banking activity, associated mortgages, credit card processing, and sales tax returns.
• Updated Payroll System to include 360 integrations with Medical Mutual, MetLife, and Nationwide 401k
• Managed external audits effectively, resulting in clean audit opinions year after year.
• Reviewed outstanding balance amounts by evaluating reports and determining collection statuses.
• Introduced internal controls to monitor critical areas of financial control and devised corrective actions to address risks or deficiencies.
• Directed HRMS system for multiple companies, 500 employees, to comply with predetermined company guidelines.
• Implemented electronic onboarding for benefits open enrollment
• Championed a culture of financial discipline and accountability, promoting transparency and open communication throughout the organization.
• Updated outdated employee handbook to current policies, adding multi-state specific addendum & reviewed with legal counsel.
• Negotiated employee health benefits, meeting owner expectations while providing best plan for employees + family
• Set up and implementation of 9 Staffing Companies
• Collected, administered and reported on PPP Loan Funds as required during pandemic
• Reorganized entities revenue reporting process to algin with IRS guidelines
• Implemented robust financial systems to support business growth and scalability while maintaining data integrity.
• Added electronic payment processing through AVIDPay for all entities
• Provided new 1099 processing for an integrated and efficient process
• Designed and wrote SOP’s for all entities, systems and processes utilizing current technology like LOOM
• Software: Sage 300 CRE, PVault/Paperless Systems, Sage Intacct, SIRE-Intacct, Timberscan- Titanium, AvidPay – Intacct, Tax Bandit, Resman & AvidPay-Resman, Aptexx, Concur – Expense, Procore, Paycor & LOOM.

• Leading team to accurately report on monthly and quarterly financial closes per the management contract
• Reviewed and submitted financial reporting packages to ownership
• Mentored junior staff members, fostering a positive work environment conducive to professional growth and development.
• Provide cash flow and owner distribution guidance to owners by entity
• Review payroll & common paymaster allocations across entities
• Management in each entity’s respective bank accounts and loans
• Transitioned office from 100% paper-based office environment to electronic & cloud-based services
• Review & approve Real Estate Taxes for value assessments, interface with lawyer when necessary to contest valuations
• Updated processes for better transparency and efficient reporting
• Software- Sage 300 CRE
• Promoted to Corporate Controller

• Transitioning Controller: continuation of business for Mayfield Sand Ridge Club & areas of responsibility
• Reorganization of Barrington Golf Club ownership structure
• Creation and management of centralized accounting & administration department: 6 direct reports
• Updated Payroll System to a full suite Paychex Flex, transitioning to Paycor 2019
• Combined employee handbook for 3 clubs and updated policies
• Reworked all employee benefits; PTO, Medical/Dental/Vision, STD/LTD/LIFE
• Combined 401k plans for common ownership, transitioned TPA and Broker
• Updated Jonas operating system to support multi-site concept; including updating of membership files
• Merged POS set ups for standardized reporting; new item masters and menu layouts
• Added Activity Management; an integrated Event management system from BEO to Invoice
• Set up new chart of accounts for 3 club model
• New Financial Reporting structure to meet owner requirements, including corporate and department allocations
• Created new budget/forecasting model, to include cash flow analysis

• Manage accounting department, 3 direct reports; AR Manage, AP/Paymaster/HR, Accountant, 1 indirect report
• Areas of responsibility include: General Ledger, Banking/Cash Flow, Financial Reporting, and Forecasting
• IT management of offsite contract & Human Resource Management
• Benefits administration including dual option healthcare paired with HSA or FSA, dental, Life, AD&D and 401k
• Insurance administration; verification of policy & annual maintenance
• Point of contact for annual audit
• Member of Leadership Team, providing financial structure to the operation
• Work with finance committee to meet financial objectives
• Revising workflow process for efficiency
• Software- Jonas, Microsoft Suite, Paychex & Adobe professional
• Club purchased by ARECO Golf, May 2018

• Responsible for all accounting of 3 business entities; 1 non-profit 501c7, and 1 for-profit with subsidiary company
• Areas of responsibility include; AR, AP, Payroll, General Ledger, Banking/Cash Flow, Financial Reporting, Forecasting
• Member of Leadership Team, providing financial structure to the operation
• Work with board members, achieving their objectives: President, Treasurer, & Chairmen of Committees
• Created tools to manage cash flow efficiently, including timely payment to vendors
• Creating SOP’s for all Accounting processes
• Assist in IT framework and centralized processing with off-site IT company
• Restructured accounting practices to GAAP
• Set accounting expectations for timely and accurate reporting
• Created Budget module to “zero base” revenues and expenses accurately and effectively communicate to the board
• Produce forecasting modules to communicate anticipated changes in business levels from budgeted expectations
• Transitioned 2 companies to new software system
• Vetted Energy Brokers & negotiated rates
• Co-administration in employee benefits and retention models
• Rebuilt relationships with corporate banking while reduced banking fees 80%
• Vetting & Negotiating Insurance Brokers for D&O Liability, General Liability, Umbrella and FEMA & Excess flood policies
• Spearheaded a transition to 3 pronged HR model; Timekeeping, HR, and Payroll
• Reorganization of department in a small office environment focusing on efficiency while maintaining separation of duties
• Member Service 3rd line, assisting GM/AGM as needed with direct member interaction
• Software- Jonas, ClubSystems, Paycor, Microsoft Suite, & Adobe professional

• Responsible for 6 business entities
• Member of Preopening Executive Committee; creating the Brand and Operations procedures
• Direct reports, post opening: Purchasing Manager, Assistant Controller, Accounting Manager, General Cashier
• Create all Accounting processes
• Purchasing- creating processes, implementing ADACO inventory system and automated “checkbook” system
• Implementing AVENDRA, Working with Chef’s to achieve financial goals while maintaining quality expectations and preferred choice vendor relationships.
• Creating financial reporting that communicates Ownerships’ expectations while maintaining Management’s framework
• Negotiated a key piece of contracted software
• Contract management; review of all contracts prior to sending to legal and manage execution of all contracts
• Forecasting/Management of Preopening Budget at the direction of Ownership
• Cash Flow and Banking Management for 3 business units
• Set up and management of ResMan residential software
• Reporting daily to Corporate Management Company, Ownership’s Hospitality COO and Ownership’s Property Management Executive team of 6.
• Interim HR Director, using ADP TotalSource; hired new managers, benefits contact, drug testing, background checks, created employee files and managed I9 information.
• Interim IT Manager; original framework for office operations, initial computer equipment set up and PCI compliance
• Set up credit card processor in accordance with Marriot regulations, Management Company specifications and Owner requests
• Management and Financial council on all OS&E purchases
• Creating 16 month Budget; Stub Budget September –December 2014 and full year 2015 Budget for new business operation

• Managing the daily accounting functions, 5 direct reports
• Oversight on 3 additional departments in the finance division
• Grew the Accounting team through mentoring and cross training, leading to increased productivity levels
• Forecasting/managing cash for multiple revenue streams that exceeded 53 million annually
• Directed an extensive 7 day month-end closing process on a multi-platform system.
• Produced timely Month-End and Year-End Financials
• Reconciliation of all Balance Sheet Accounts
• Major contributor in development and execution of collaborative budgeting & forecasting processes
• Identified key areas with lack of controls and implemented solutions
• Liaison between the departments for profit optimization, including analysis of P&L
• Trained Directors & Managers in expense g1’s, accruals, p&l’s, budgeting and daily flash reporting
• Monitoring Sales and Use Tax- correct reporting for State and Local regulations
• Manage multiple F&B Licenses including Eating & Drinking Licenses and Liquor licenses
• Managed Project accounting; pre-opening budgets, CIP accounts, and classification of capital assets upon completion
• Implemented electronic filing systems that allowed department responsibilities to grow without adding human capital
• Managed all audits-internal, external, sales tax, and unclaimed property
• Systems:
• LMS/Agilysys, MICROS, SMS-Spasoft, Delphi, Dataworks, Yellow Dog, Retail Pro and ADACO
• Advanced Excel spreadsheet user- Extensive use to maximize data across platforms and optimize reporting
• Proficient in Microsoft Office
• Corporate & small business banking through PNC Pinnacle
• Controller for Woodlands Outdoor World, Outfitters retail store
• Financial reporting of short term business ventures as requested by ownership; Magerko Holdings, Wooflands Resort and Spa, Woodlands Animal Care Center and Casino Licensing.

Other Positions Held

• Assistant Controller, Teton Mountain Lodge Jackson WY
• Accounting/Customer Service Activeaid, Inc (www.activeaid.com) Redwood Falls, MN
• Temporary Office Staff Redwood Area Development Co. (www.radc.org) Redwood Falls, MN
• Financial Accountant Fiduciary Counselling, Inc St. Paul, MN
• Accounts Payable Colorado Christian University (www.ccu.edu) Lakewood, CO