Anna Maria Cruz
Hemet,CA
Summary
Seeking an opportunity to serve better my community, and serve our Catholic Church to the best of my capabilities. Professional administrative expert with broad experience in managing office operations, scheduling, and correspondence. Strong focus on team collaboration and achieving outcomes. Highly adaptable, reliable, and skilled in organizing, multitasking, and maintaining confidentiality. Known for effective communication and problem-solving abilities, contributing to productive work environment.
Experienced with managing office communications, schedules, and records. Utilizes strong organizational and multitasking skills to ensure smooth office operations. Track record of effective communication and problem-solving in dynamic environments.
Overview
34
34
years of professional experience
1
1
Certification
Work History
Admin. Secretary III for College and Career
Hemet Unified School District
07.2024 - Current
- Responsible for processing Purchase Requisitions in Galaxy, Board Items, Inventory, meeting set up, taking notes, talking to vendors, processing timecards, processing contracts through Agiloft Contract System, scheduling meetings, managing director calendars, processing conference requests, and reimbursements, invoice reconciliation, asset management.
- Managed scheduling and calendar coordination for executive leadership, ensuring optimal time management.
- Organized and maintained comprehensive filing systems to enhance document retrieval efficiency.
- Facilitated communication between departments, streamlining information flow and reducing response times.
- Coordinated travel arrangements and logistics for staff, optimizing travel schedules and budgets.
- Implemented office procedures that improved workflow efficiency and reduced operational delays.
- Oversaw budget management, ensuring efficient allocation of resources across academic programs.
- Coordinated community outreach initiatives, strengthening partnerships between school and local organizations.
- Facilitated stakeholder meetings to present progress reports and gather feedback on school initiatives.
- Fostered a positive learning environment by promoting open communication among staff, students, and parents.
- Managed budgets and resources efficiently to ensure optimal allocation of funds for school programs and initiatives.
- Cultivated positive relationships between community members, school students, and teachers.
- Administered personnel policies and procedures and approved professional staff additions.
- Collaborated with the Parent-Teacher Association to address parent concerns and foster a supportive community for student success.
- Communicated policies and procedures to students and parents regarding student behavior.
Administrative Secretary III - ELOP Department
Hemet Unified School District
07.2022 - 06.2024
- Administrative Secretary Coordinator of Saturday School District Wide
- Assistant to the Temporary Program and Independent Studies Coordinator
- Process temporary enrollments for Independent Studies and Temporary Program in Aeries
- Interact with parents and school sites to resolve immediate problems for Independent Studies and Temporary Program
- Process conference request, work orders, purchase requisitions, employee reimbursements, print shop, and maintenance work order
- Reconcile Absent Management, Year Work Calendars and Saturday School days
- File different documents, orders and Saturday Day documents
- Run queries from Aeries, Create Excel spreadsheets to capture different Data
District Community Liaison
Hemet Unified School District
02.2016 - 07.2022
- Coordinate different curriculum programs for parents, classes for parents, and the annual culture fest for our District.
- Coordinate and provide information and support to our Parent Liaisons, and offer resources to our parents and schools.
- Worked with Independence Studies, with AOI-PTO
- Assisting the Administration of Student Support Services
- Working with the Central Registration office, Child Welfare and Attendance, and Restorative Practice and School Climate Intervention Teams
- Translating different documents and letters
- Processing subpoenas and transcripts (pulling information and reports from Aeries and CalPads for student records.
- Translating different documents
Program Communication and Support Secretary
Diocese of San Bernardino
09.2004 - 01.2015
- Provides administrative support to the Ministry Formation Institute, works closely with the formation program coordinators in preparing, promoting and reproducing material for the formation programs that serve the Diocese of San Bernardino.
- Working closely with the Ministry Formation Institute Director organizing the formation material for PMFP/CMFP students.
- Coordinated daily administrative operations, ensuring efficient office workflow and communication.
- Liaison between different diocesan offices.
- Some responsibilities are secretarial duties, clerical responsibilities (answering phone calls, explaining the formation process, and programs in Spanish and English), ordering office supplies, and helping with written and verbal translations
Purchasing/QA Assistant
Corona Clipper
05.2001 - 09.2004
- Contacted vendors for material cost estimation, negotiated cost reduction on supplies, placed and monitored orders
- Liaison for Accounts Payable
Buyer - Material Requisition Planning
Saint-Gobain Performance Plastics (Fluid Systems Division)
07.1999 - 03.2001
- Contacted vendors for material estimates negotiated reduced price
- Prepared bids for suppliers, responsible for inventory control, implemented re-stocking program in the packaging department
- Liaison to Account Payables
- Relieved receptionist as needed
Project Administrator/Customer Service/Expeditor
Saint-Gobain Performance Plastics (Seals Division)
01.1995 - 06.1999
- Processed applications and coordinated with manufacturing and engineering to meet deadlines for proposal drawings or sample orders upon customer request
- Provided cost estimates
- Communicated proposals to customers or sales staff
- Ran forecast reports, coordinated conference calls with sales staff, engineers and customers
- Managed special projects
Administrator of Jalisco North Region
Secretaria de Salubridad y Asistencia
09.1993 - 11.1994
- Supervised and managed one hundred and fifty employees, including doctors, nurses, and administrative staff
- Responsible for 50 medical clinics, assuring that repairs were performed as needed, supplies were availabl,e and medical equipment was in working order
- Streamlined administrative processes to enhance operational efficiency and service delivery.
- Facilitated communication between departments, fostering collaboration on health initiatives.
- Managed scheduling and coordination of meetings, ensuring effective use of resources.
Coordinator
Vesticomex
01.1992 - 01.1993
- Account executive, promoted custom companies and items to foreign countries at international trade/sales shows
- Received foreign customers, composed special reports
- Assistant to the Manager
Education
No Degree - General Studies
Santa Ana Community College And Riverside City College
MA - Pastoral Ministries with emphasis in Spanish
Santa Clara University
01.2017
No Degree - Special Education
San Jacinto Community College
01.2009
Certificate - Purchasing Management
LTU University
Irvine, CA05.1998
BBA - International Business
University of Guadalajara
Guadalajara, Jalisco07.1991
Skills
- Report generation
- Event coordination
- Customer service
- Office Administration
- Appointment scheduling
- Schedule management
- Complex Problem-solving
- Spreadsheet management
- Managing purchasing activities
- Appointment coordination
- Presentation creation
- Inventory purchasing
- Inter-office communications
- Expense tracking
- Teacher relations
- Budget monitoring
Accomplishments
In my service as parishioner at Holy Spirit Community Church, I help creating a bridge between the Anglo and Spinach community to work together as one community.
Becoming part of Board of Directors of the NCPD representing the Diocese of San Bernardino.
Languages
Spanish - Full Professional
English - Professional Working
Hobbies and Interests
Appointed to the Community Advisory Committee (CAC), 2019, Appointed to the National Catholic Partnership in Disability (NCPD), 11/2012. Active Supporter of the Down Syndrome Association of Hemet, recent focus on the “Buddy Walk”, Presenter at Diocese of San Bernardino Catechist Days, gave workshops on ministering to children with special needs, Served in the Pastoral Council in Holy Spirit Catholic Church
Certification
Purchasing Management
Timeline
Admin. Secretary III for College and Career
Hemet Unified School District
07.2024 - Current
Administrative Secretary III - ELOP Department
Hemet Unified School District
07.2022 - 06.2024
District Community Liaison
Hemet Unified School District
02.2016 - 07.2022
Program Communication and Support Secretary
Diocese of San Bernardino
09.2004 - 01.2015
Purchasing/QA Assistant
Corona Clipper
05.2001 - 09.2004
Buyer - Material Requisition Planning
Saint-Gobain Performance Plastics (Fluid Systems Division)
07.1999 - 03.2001
Project Administrator/Customer Service/Expeditor
Saint-Gobain Performance Plastics (Seals Division)
01.1995 - 06.1999
Administrator of Jalisco North Region
Secretaria de Salubridad y Asistencia
09.1993 - 11.1994
Coordinator
Vesticomex
01.1992 - 01.1993
MA - Pastoral Ministries with emphasis in Spanish
Santa Clara University
No Degree - Special Education
San Jacinto Community College
BBA - International Business
University of Guadalajara
No Degree - General Studies
Santa Ana Community College And Riverside City College
Certificate - Purchasing Management
LTU University
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