Anna Maria Cruz
Hemet,CA
Summary
Seeking an opportunity to serve better my community, and serve the HUSD to the best of my capabilities.
Professional administrative expert with broad experience in managing office operations, scheduling, and correspondence. Strong focus on team collaboration and achieving outcomes. Highly adaptable, reliable, and skilled in organizing, multitasking, and maintaining confidentiality. Known for effective communication and problem-solving abilities, contributing to productive work environment.
Overview
33
33
years of professional experience
Work History
Administrative Secretary III for CTE Department
Hemet Unified School District
07.2024 - Current
- Responsible to process Purchase Requisitions in Galaxy, Board Items, Inventory, meeting set up, taking notes, talking to vendors, processing timecards, processing contracts through Agiloft, scheduling meetings, manage director calendars, processing conference requests, and reimbursements
Administrative Secretary III
Hemet Unified School District
07.2022 - Current
- Administrative Secretary Coordinator of Saturday School District Wide
- Assistant to the Temporary Program and Independent Studies Coordinator
- Process temporary enrollments for Independent Studies and Temporary Program in Aeries
- Interact with parents and school sites to resolve immediate problems for Independent Studies and Temporary Program
- Process conference request, work orders, purchase requisitions, employee reimbursements, print shop, and maintenance work order
- Reconcile Absent Management, Year Work Calendars and Saturday School days
- File different documents, orders and Saturday Day documents
- Run queries from Aeries, Create Excel spreadsheets to capture different Data
District Community Liaison
Hemet Unified School District
02.2016 - 07.2022
- Coordinate different curriculum programs for parents, classes for parents, annual culture fest for our District
- Coordinate and provide information and formation to our Parent liaisons and provide resources to our parents and to our schools
- Worked with Independence Studies, with AOI-PTO
- Assisting the Administration of Student Support Services
- Working with Central Registration office, Child Welfare and Attendance, and Restorative Practice and School Climate Intervention Teams
- Translating different documents and letters
- Processing subpoenas and transcripts (pulling information and reports from Aeries and CALPads for student records)
- Translating different documents
Program Communication and Support Secretary
Diocese of San Bernardino
09.2004 - 01.2015
- Provides administrative support to the Ministry Formation Institute, works closely with the formation program coordinators in preparing, promoting and reproducing material for the formation programs that serve approximately 1500 people annually
- Some responsibilities are secretarial duties, clerical responsibilities (answering phone calls, explaining the formation process, and programs in Spanish and English), ordering office supplies, and helping with written and verbal translations
Purchasing/QA Assistant
Corona Clipper
05.2001 - 09.2004
- Contacted vendors for material cost estimation, negotiated cost reduction on supplies, placed and monitored orders
- Liaison for Accounts Payable
Buyer - Material Requisition Planning
Saint-Gobain Performance Plastics (Fluid Systems Division)
07.1999 - 03.2001
- Contacted vendors for material estimates negotiated reduced price
- Prepared bids for suppliers, responsible for inventory control, implemented re-stocking program in the packaging department
- Liaison to Account Payables
- Relieved receptionist as needed
Project Administrator/Customer Service/Expeditor
Saint-Gobain Performance Plastics (Seals Division)
01.1995 - 06.1999
- Processed applications and coordinated with manufacturing and engineering to meet deadlines for proposal drawings or sample orders upon customer request
- Provided cost estimates
- Communicated proposals to customers or sales staff
- Ran forecast reports, coordinated conference calls with sales staff, engineers and customers
- Managed special projects
Administrator of Jalisco North Region
Secretaria de Salubridad y Asistencia
09.1993 - 11.1994
- Supervised and managed, one hundred and fifty employees including doctors, nurses, and administrative staff
- Responsible for 50 medical clinics assuring that repairs were performed as needed, supplies were available and medical equipment was in working order
Coordinator
Vesticomex
01.1992 - 01.1993
- Account executive, promoted custom companies and items to foreign countries at international trade/sales shows
- Received foreign customers, composed special reports
- Assistant to the Manager
Education
MA - Pastoral Ministries with emphasis in Spanish
Santa Clara University
01.2017
College studies -
Santa Ana Community College and Riverside City College
Purchasing Management -
LTU University
Irvine, CAInternational Business -
University of Guadalajara
Guadalajara, JaliscoCourses in Special Education -
San Jacinto Community College
01.2009
Skills
- Excel
- Word
- Power Point
- MS Publisher
Hobbies and Interests
- Appointed to the Community Advisory Committee (CAC), 2019
- Appointed to the National Catholic Partnership in Disability (NCPD), 11/2012
- Appointed to the Hemet Unified School District Community Advisory Committee, 09/2012
- Active Supporter of the Down Syndrome Association of Hemet, recent focus on the “Buddy Walk”
- Presenter at Diocese of San Bernardino Catechist Days, gave workshops on ministering to children with special needs
- Served in the Pastoral Council in Holy Spirit Catholic Church
Languages
Spanish
Full Professional
English
Professional Working
Timeline
Administrative Secretary III for CTE Department
Hemet Unified School District
07.2024 - Current
Administrative Secretary III
Hemet Unified School District
07.2022 - Current
District Community Liaison
Hemet Unified School District
02.2016 - 07.2022
Program Communication and Support Secretary
Diocese of San Bernardino
09.2004 - 01.2015
Purchasing/QA Assistant
Corona Clipper
05.2001 - 09.2004
Buyer - Material Requisition Planning
Saint-Gobain Performance Plastics (Fluid Systems Division)
07.1999 - 03.2001
Project Administrator/Customer Service/Expeditor
Saint-Gobain Performance Plastics (Seals Division)
01.1995 - 06.1999
Administrator of Jalisco North Region
Secretaria de Salubridad y Asistencia
09.1993 - 11.1994
Coordinator
Vesticomex
01.1992 - 01.1993
College studies -
Santa Ana Community College and Riverside City College
Purchasing Management -
LTU University
International Business -
University of Guadalajara
Courses in Special Education -
San Jacinto Community College
MA - Pastoral Ministries with emphasis in Spanish
Santa Clara University
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