Anna Ruiz
Human Resource
Streamwood,IL
Summary
Human Resources Assistant with passion for performing support duties and process work within HR department. Skilled at multitasking, handling appointments, organizing, and preparing reports and logs. Follows procedures and applies HR knowledge to accomplish tasks and duties.
Overview
26
26
years of professional experience
Work History
Human Resources Assistant
Electri-Flex Company
Roselle
06.2021 - 10.2025
- Coordinated onboarding and orientation for new hires, ensuring smooth integration into company culture.
- Assisted in recruitment by screening resumes and scheduling interviews for prospective candidates.
- Managed employee records while maintaining confidentiality of sensitive information throughout HR processes.
- Updated employee database with changes in job titles, salaries, and contact details promptly.
- Conducted employment verification and background investigations to support hiring decisions.
- Organized new hire orientation sessions to introduce policies, procedures, and documentation requirements.
- Responded to inquiries regarding human resources policies and facilitated benefits administration.
- Monitored timekeeping records for hourly employees, ensuring accuracy in payroll processing.
Payroll Coordinator / Receptionist
Acres Group/ Yellowstone
12.2019 - 05.2021
- Supporting accounting by performing facility payroll data entry
- Payroll for hourly employees enter timesheets in HRMS and in Modecco for temps.
- Reports for company budgets Fuel cost, Job cost for sales and production managers
- Enter Subcontractors hours in AX for pay out
- Mail to the correct department
- Recruiting snow workers, processing applications
- Creating Id’s for lawn season or snow
- Professionally answer phones / Greet walk-ins
- Call for J.U.L.I.E. for Municipal trees or planting for any client
- Helping the HR team with interviews, special training meetings
- Administration work proposals, work orders and billing closing end of month stuff
Purchasing Assistant
SEBERT LANDSCAPING
Bartlett
08.2018 - 10.2019
- Filled work orders, accident reports, payroll summaries
- Insurance (Health Insurance, 401K, time off earned)
- Worker Comp reporting on time taking the proper steps to make sure safety was in order.
- Sales: Extra work that was not in their contract I created a work order for example flowers for different seasons and debris clean up, stone walls and other projects.
- Sales reports for our sales account
- Reports (budget hours, revenue from our sales team, inventory of supplies)
- Inventory for the shop knowing what machine we had in stock and out for repairs
Branch Administrator
Ground Pros Inc
08.2017 - 04.2018
- Hired new employees for both seasons Winter and Spring
- Orientation for new hires (Paperwork)
- Payroll (Modecco and Paylocity) Payroll discrepancies
- Filed work orders, accident reports, Payroll summaries
- Insurance (Health Insurance, 401 K, time off earned)
- Worker Comp reporting on time taking the proper steps to making sure safety was in order.
- Reports (budget hours, revenue from our sales team, inventory of supplies)
- Inventory for the shop knowing what machine we had in stock and out for repairs
HR Assistant
D & W Fine Pack
02.2017 - 07.2017
- Orientation for new hires (Paperwork)
- Payroll (Ulti Pro, ADP)
- Filling
Full Time Temporary/Technician Trainee
Illinois Department of Transportation
06.2008 - 12.2014
- Bureau of Design: Prepared letters and permits for the Utility contractors, logged Utility Permits, prepared Invoices for payment, created file and labels for the plans and filed with proper project for various Engineers.
- Scheduled and followed up with appointment for inspections, assisted field inspections for permits that were issued.
- Sorted mail, scheduled meeting and prepared the paperwork for the meeting.
- Updated reports for various project and entered in databases for easy access for the Engineers.
- Organized the Design plans in a filing system.
- Executive Office: Answered the switchboard directing calls to various departments.
- Answered private lines for the Executive Managers.
- Other duties were typing, filing, coping, faxing and scanning, tracked upcoming correspondence, worked in various databases, ordered supplies for the office, sorted and distributed the mail, scheduled meetings and booked Conference Rooms.
- Greeted visitors and directed them to the appropriate party.
- Trained new employees on the switchboard for backup.
- Personnel Services: I assisted the Transaction Unit during the Winter Snow & Ice Season by answering phones, scheduling interviews, assisted the Full Time Temporary Employees that were schedule for physicals by giving them the proper paperwork for their physical, gave them directions to the doctor’s office and informed them of what they needed to bring on their first day.
- Making necessary copies, filing and logging information in their Personnel file to maintain files current.
- Prepared packets for the Full Time Temporary employees begin employment for orientation.
- Helped with the backup filling, mailed employment applications.
- Prepare and copied paperwork to send to the Central Office in Springfield.
- Answered calls from the public with road complaints and directed calls to the appropriate departments.
Teacher
KinderCare Learning Centers
Hoffman Estates
02.2000 - 02.2008
- Supervised up to 20 children ages of 6 weeks to 12 years old in various classrooms.
- Provided lesson plans, growth development reports, implement the curriculum.
- Established great working Relationships with parent and participated in parent activities.
- Assisted in filing for the children’s files, answering phones, opening/closing the facility, general office work, prepare the work schedule for employees.
- Health & Safety coordinator.
- Participated in the March of Dimes fundraising.
Education
High School Diploma -
Palatine High School
Palatine06.1999
Skills
- Microsoft Office Suite
- Payroll administration
- Employee onboarding and relations
- OSHA compliance and reporting
- Data management and entry
- Benefits administration
- Customer service excellence
- Organizational skills
- Compliance management
- Time management
Timeline
Human Resources Assistant
Electri-Flex Company
06.2021 - 10.2025
Payroll Coordinator / Receptionist
Acres Group/ Yellowstone
12.2019 - 05.2021
Purchasing Assistant
SEBERT LANDSCAPING
08.2018 - 10.2019
Branch Administrator
Ground Pros Inc
08.2017 - 04.2018
HR Assistant
D & W Fine Pack
02.2017 - 07.2017
Full Time Temporary/Technician Trainee
Illinois Department of Transportation
06.2008 - 12.2014
Teacher
KinderCare Learning Centers
02.2000 - 02.2008
High School Diploma -
Palatine High School