Anna Solorzano

• Daily support to VP-Global Ops, Head of User Experience-Google Play in NYC & (5) Sr. Directors.
• Scheduled and updated calendar events. Prepared materials for Executive(s) + Team
• Coordinated domestic and international travel; Processed expenses on corporate gCard.
• Organized internal/external events and managed logistics with internal partners and external Vendors.
• Managed allocated budget fund for Team Events, paid Vendors, ordered Google Swag as requested.
• Assessed and advocated for office space needs at HQ and NYC. Onboarded new hires, Security Badges, ordered new equipment, tour of office building, etc.

Executive Assistant III – Global Recruitment

Provided virtual support to (2) busy Sr. Directors & their Teams within Meta's Global Recruitment organization.

• Daily management of complex calendars. Schedule high-level meetings with Senior Executives at Facebook, Instagram, WhatsApp, Engineering, Oculus, etc.
• Coordinated critical meetings for multiple high-level Executives in various international/ domestic time zones
• Orchestrated Quarterly All-Hands Live Meetings & Training Development sessions
• Arranged domestic travel & processed Executive's expenses for reimbursement
• Coordinated large virtual events & meetings / Ordered Meta Swag for entire Organization
• General office duties as needed. Ordered Employee gifts as requested.
• Assisted in on-boarding new Employees & Contingency Workers
• Collaborated closely with Exec Assistants, HR and Legal Partners across Meta

Virtual Business Partner to Founder & Managing Partner

Provide virtual support to the Founder/Managing Partner and Exec Team of VC firm based in Tokyo, Japan transforming life sciences innovation into the creation of venture-backed global companies.

• Coordinated & confirmed international Zoom meetings
• Researched background bios on participants
• Collaborated with Tokyo Team to resolve issues & conflicts.

Sr. Research Executive Assistant to Science Leadership Team

• Reported to the CEO and supported R&D Science Leadership Team
• Processed monthly expenses via Concur
• Tracked CDAs, MCDAs, Consulting Agreements, Licenses, publishing team agendas & summaries.
• Group registrations at industry conferences, booked travel, hotel and transportation
• Scheduled Zoom meetings, meeting notes during Facilities Team sessions, file executed docs, and create Team distribution lists, etc.
• Backup to CEO's Executive Assistant

Sr. Executive Assistant, Office Manager & Personal Assistant to Founder & CEO

• Provided executive support to CEO and Executive Team, plus staff members
• Managed multiple calendars, Gatekeeper to CEO's hectic meetings & travel arrangements
• Catered department meetings, company events & ordered company-logo swag
• Processed & submitted monthly expense reports to AP
• Partnered with HR on recruitment, scheduled Candidate interviews & on-boarded new hires
• Managed office facilities, office equipment & supplies, vendor services & alarm system
• Scheduled physicians & professors with CEO & Team
• Researched projects; prepped confidential docs & correspondence. International shipping & receiving

Executive Assistant to Chief Medical Officer & Chief Development Officer

• Executive support to CMO, CDO, Regulatory Affairs, Clinical Ops Team, and International Medical Directors.

• Maintained demanding complex calendars, proactively resolved conflicts in schedules & meeting rooms

• Ordered daily catering for lunch meetings, off-sites & weekly project sessions

• Coordinated extensive domestic & international group travel; processed & submit expenses on Concur

• On-boarded & trained new hires; collaborated with IT & HR. Part of Summer Internship Task Force Program

• Assisted in managing building facilities & general office; active member of stellar Sr. EA Team

• Accommodated visiting Doctors, Consultants, Professors with travel, hotel and transportation

• Led, researched & managed projects; edited confidential documents & correspondence.

Personal Assistant / Sr. Executive Assistant / Project Manager to CEO

• Provided executive support to CEO & Founder as requested

• Maintained demanding complex business & personal calendars

• Assisted with personal projects from home office

• Scouted for new office location in the East Bay

Executive Assistant to Division Chief & Co-Chair Professor of Stem Cell Research

Key resource for Professor's activities at the Stem Cell Transplantation and Regenerative Medicine in the Department of Pediatrics at Stanford University's School of Medicine.

• Supported clinical, research and educational missions.

• Maintained demanding calendars, handling unforeseen developments and resolve potential conflicts

• Extensive domestic and international travel; process Travel Card Expenses and verify Purchase Card transactions

• Email correspondence, responded to meeting requests, provided updates, accepted/declined invitations

• Coordinated visiting Professors, special Division events, team activities, conferences, retreats and seminars

• Handled multiple and competing responsibilities with a high degree of judgment and discretion

• Prepped items for domestic & international shipping & receiving with documentation

Sr. Administrative Associate – Site Services / Corporate Real Estate / Workplace Planning

Primary support to Sr. VP-Site Services, Sr. Director-Corporate Real Estate, Sr. Director-Workplace Planning, Director- Capital Finance & Staff. Key role in managing Genentech's RE portfolio owned, leased, surplus and database administration of (60+) operating buildings (approx. 6.5 million sq. ft.) Facilities included: office buildings, various manufacturing plants, research labs, childcare centers, parking leases, out-of-state Call Centers, warehouses, acres of undeveloped land and bi-coastal distribution centers.

• Managed multiple demanding calendars, correspondence and critical meetings for Executives & Team

• Coordinated local and global Executive Committee meetings to review and approve $10MM+ capital corporate projects. Worked closely with CEO, CFO & Sr. Officers for acquisition approvals

• Proactively addressed issues within policy, procedures & legal agreements/contracts

• Submitted & managed repair & maintenance Work Orders for existing facilities

• Participated in RE market research/analysis for divesture and investment opportunities

• Prepped agendas, logistics & meeting materials; managed pending issues & documentation

• Actively tracked legal docs, contract management, set up files and abstract data for Legal, Finance, Landlords, Commercial Brokers, Corp Records, Land Surveys, COIs, SOWs, CDAs

• Led Project Core Teams on various local, nationwide & international construction projects

• Edited high-level presentations for Sr. VPs, Executive Officers, City Council Officers, City Planners, etc.

• Coordinated extensive domestic & international travel requests / Domestic shipments & receiving

• Processed invoices, submitted payment check requests, Vendor Management, expense reports, budgets and forecasts

• Collaborated within Site Services Members, Security, gRide, Facilities, Legal, Corp Records, Risk Mgmt, HR, Commercial, Capital Finance, Tax & Corp Relations on acquisition/construction project details & corporate events