Annaca Palmer
Denton,TX
Summary
Detail-oriented and experienced professional with a Bachelor's degree and over 17 years of executive support experience, adept at managing multiple leaders. Possess excellent communication skills, a positive can-do attitude, and a knack for adapting to dynamic environments. Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
26
26
years of professional experience
Work History
Executive Assistant, Corporate Partnerships
Susan G. Komen
03.2020 - Current
- Manage complex calendar and schedules for multiple executives across multiple time zones
- Schedule meetings both internally and with external partners, conference calls, video conferences and offsite meetings
- Coordinate and manage all travel arrangements, process travel authorizations and expense reports for the executive team and their staff
- Process invoices, purchase orders and procurement forms as well as manage an online filing system for partner contracts
- Write backgrounders on attendees at premier scientific events for oncology professionals and advocates
- Manage prospects and partner notes, emails, and other entries in Salesforce with confidentiality
- Provide in-depth research and analysis of individual and corporate donors and prospects using a variety of sources, tools, and techniques
- Anticipate the needs of the executive team and provide assistance as needed
- Assist with writing and editing e-mails, drafting memos, assisting with decks for presentations and various other projects and initiatives as assigned
- All other administrative tasks such as ordering supplies, printing resources, recognition and partner gifts, influencer swag, itineraries, as well as collaborating with cross functional departments.
Administrative Assistant, CIO/Senior VP
Ben E. Keith Company
01.2007 - 03.2020
- Managed executive scheduling and planning, including meetings, conference calls, and all offsite training or events
- Drafted and prepared correspondence for internal announcements, team meetings, and other communications
- Assisted with yearly budget and all documentation associated with budget like vendor contracts and purchase orders
- Processed and submitted monthly expense reports(s) and monthly vendor billing invoices, as well as reconciled department credit cards and petty cash
- Acted as a liaison with other departments - including CEO' s, Presidents, Senior Vice Presidents, and Chief Officers as well as Human Resources & IT
- Maintained and updated manuals with all IT system changes
- Created and maintained company Organizational Charts and prepared presentations for the department as needed
- Scheduled meetings and conference calls, readying rooms, and facilities and taking minutes
- Arranged company dinners and other corporate functions for employee relations.
Case Manager & Community Events Coordinator
Boys and Girls Club of Greater Fort Worth, Comin’ Up Gang Intervention Program
05.1998 - 12.2006
- Assisted with budgeting, petty cash, invoices, and PO’s
- Recorded minutes from weekly staff meetings
- Processed all new hires and maintained employee files
- Generated monthly and quarterly reports for City Council
- Advocated, encouraged, and mentored at risk youth, while assessing and allocating resources to best meet their needs
- Provided support to the community as well as civic leaders
- Organized and managed various community fairs: annual health and employment fairs, as well as back to school fair
- Coordinated and represented members for special court docket
- Case management with case load of 100 youth.
Education
BBA/Business Administration and Management - Marketing
Southern New Hampshire University
Hooksett, NH05.2022
Associate of Arts -
Tarrant County College
Fort Worth, TX05.2019
Skills
- Proficient with Microsoft Office, including Outlook, SharePoint & Teams
- Adobe, PeopleSoft, Salesforce, and Survey Monkey
- Knowledgeable with Google Docs and Asana
- Expense reports & travel authorizations
- Revenue reconciliation & variance reports
- Donor prospect research and prospect reporting
- Handle all logistics for offsite meetings and conferences
- Time management and ability to meet deadlines
- Verbal and written communication skills
- Strong organizational skills and ability to multitask
- Executive Support
- Schedule & calendar planning
- Information confidentiality
- Expense Reporting
- Travel Coordination
- Calendar Management
- Meeting planning
- Excel spreadsheets
- Database Management
- Advanced MS Office Suite
- Business Correspondence
- Presentation Development
- Report Writing
Accomplishments
- Launched a successful online campaign using social media and networking contacts to raise $35,000 for the Susan G. Komen Foundation.
- Planned and implemented a tattoo removal program helping at risk youth break barriers keeping them from employment.
- Organized and managed a program where members participated in various community service opportunities giving back to their communities.
Hobbies and Interests
- Wreath making
- Writing and journaling
- Small business entrepreneur
- Women’s health advocate
- Traveling, cars and fishing
Timeline
Executive Assistant, Corporate Partnerships
Susan G. Komen
03.2020 - Current
Administrative Assistant, CIO/Senior VP
Ben E. Keith Company
01.2007 - 03.2020
Case Manager & Community Events Coordinator
Boys and Girls Club of Greater Fort Worth, Comin’ Up Gang Intervention Program
05.1998 - 12.2006
BBA/Business Administration and Management - Marketing
Southern New Hampshire University
Associate of Arts -
Tarrant County College
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