Ann Christina Malik
Seattle
Summary
Driven and enthusiastic aspiring HR professional currently pursuing an Associate’s Degree in Human Resources Management, with a completed Certificate in HRM from the University of California, Irvine. Also working toward a degree in Business and Marketing, bringing a well-rounded understanding of organizational strategy and employee engagement. Passionate about building inclusive workplace cultures, supporting HR operations, and learning hands-on in a dynamic team environment. Known for strong communication skills, attention to detail, and a proactive mindset—ready to grow into a confident and capable HR leader.
Overview
7
7
years of professional experience
Work History
Administrative Assistant III/ Administrative Specialist
UCI University of Southern California
01.2008 - 01.2009
- Provide direct support to the Assistant Vice Chancellor of Facilities Management and the Executive Director, Maintenance & Operations in a wide variety of administrative areas.
- Act as direct liaison and primary contact between the Assistant Vice Chancellor of Facilities Management and the Office of Administrative and Business Services, Vice Chancellor and Associate Vice Chancellor, Office of the President, campus Facility Managers, FM Project Managers, FM Senior Management, Trades, Custodial, Grounds and/or Building and Utility Services and Postdoctoral Scholars, Professors, Faculty, external contacts and staff.
- Manage Oracle Calendar’s advanced group and resource scheduling, make necessary arrangements for large and complex meetings, verify available attendees across platform to avoid scheduling conflicts, prepare and print meeting agendas and reports for scheduled meetings.
- Arrange and confirm appointments, meetings, conference rooms reservations date and times, including setting up audiovisual equipment as needed.
- Execute all travel and accommodation arrangements, conference registrations, prepare travel reimbursement on PayQuest and submits to Business Office for processing or submit expenses to external sponsors according to their specific requirements.
- Answer telephones for Office of the Assistant Vice Chancellor; screen all AVC calls, distribute department mail as received.
- Provide organizational structure to the office, order and replenish office supplies as needed.
Office Administrator/ PA
Cohen Financial
01.2007 - 01.2008
- Provided support to the Managing Director, Director, two Vice Presidents, Sr. Analyst and Jr. Analyst within the Capital Markets Unit by assisting in all areas of office administration which contributed towards the achievement of goals and objectives.
- Facilitated meetings between Directors and high level commercial real estate clients including Brokers, Developers, Investors and Professionals seeking debt, equity, and mezzanine financing.
- Served as liaison between internal branch and Corporate Accounting, Human Resources, Marketing, IT, Analytics, Closing and nationwide branches. Navigated firm’s resources, interfaced with various departments on behalf of Directors to collect information, respond to requests, obtain services.
- Supported marketing department functions and services as it related to the development of corporate marketing programs, business development materials and communications. Participated with the marketing staff in projects aimed at driving strategic business objectives and corporate/brand development.
- Arranged, confirmed, managed and maintained extremely detailed calendars; and activities including scheduled complex internal and external senior-level meetings and related logistics, conference calls, fielded e-mails and phone calls requesting meetings, handled meeting conflicts and prioritization issues, drafting letters & correspondence, filing, copying, faxing and supply requisition.
- Opened and distributed office mail, sorted and prioritized; arranged messenger and overnight package services.
- Executed all travel and accommodation arrangements, conference registrations, entertainment, dinner reservations and prepared related agendas as required.
- Maintained the Customer Relationship Manager (CRM) and Pipeline systems to ensure all loan/transaction information is properly recorded and all required documents and quotes are posted to the system prior to and upon closing of any transactions.
- Assisted in the preparation of loan submission packages, including, but not limited such as preparing property site maps, property tenant narratives, loan submission formatting, and internet research projects.
- Assisted in the loan closing process, including, but not limited to preparation of Fee Invoice, preparation of the deal contact list, and coordinated the document flow between lender and borrower.
- Conducted internet-based research; retrieved information or other necessary materials from intranet/ produced spreadsheets, graphs and charts through MS Excel; prepared electronic documents and images for publication and professional presentations; utilized mapping software such as MS Streets and Trips and Google Earth, utilized Co-Star commercial real estate database to access commercial property information and comparables, as well as utilized various other technology programs and tools.
Sr. Loan Processor/ Loan Officer
Capital Funding Group
01.2002 - 01.2007
- Trained, developed and provided support to a team of 8-10 Loan officers with the processing, pre-underwriting and submission of residential loan transactions.
- Processed a wide array of transactions types including Conventional, FHA, VA, Jumbo, Alternative, Full Doc, Stated, No Income, Bank Statement, Interest-Only, Fixed, Adjustable, Option-Arms and niche programs which included In-house, Correspondent and Brokered Loan programs.
- Remained current on various lender programs and guidelines including FNMA, FHLMC and FHA.
- Collected and analyzed necessary documentation to determine borrowers credit worthiness and financial capacity which included the review of income, assets all third party documentation.
- Coordinated with title, escrow, lenders, credit vendors and additional third parties for collection of required documentation and verifications which included Title, Escrow, Appraisal, Demands, Credit, Supplements, verifications of mortgage, lease, rental, employment and any additional underwriting conditions.
- Structured loan packages for underwriting by verifying that all related documentation and the borrower’s debt to income ratio were in accordance with investor guidelines.
- Submitted loan packages to lenders for loan approval. Ensured that all prior to doc conditions were met prior to order final loan documents.
- Communicated with borrowers, Realtors, escrow, title, attorneys, lenders, appraisers and the team, keeping them updated on the status of the loan, clarifying the information needed and the time frame needed for the file. Provided daily, monthly and quarterly progress of all pipeline activity.
- Coordinated the signing and closing of final loan documents with borrower and notary.
- Executed all loan documentation within the lending and banking environment; coordinated, arranged and confirmed loan closing with appropriate title/escrow agency, lender and borrower.
- Assisted in the improvement of operational systems to enhance performance, efficiency, and capacity.
- 5 years simultaneous Pre-Underwriting/ Loan Origination experience, ability to handle all front end and back end administration and sales tasks related to closing residential mortgage transactions.
Education
Associate of Science - Business Administration
Orange Coast College
Costa Mesa05-2026
Associate of Science - Marketing
Coastline Community College
Fountain Valley, CA12-2025
Associate of Science - Human Resources Management
Coastline Community College
Fountain Valley, CA12-2025
Associate of Science - Communications
Orange Coast College
Costa Mesa12-2025
Associate of Science - Journalism
Orange Coast College
Costa Mesa12-2025
Associate of Science - Liberal Arts: Business And Public Administration
Golden West College
Huntington Beach, CA12-2025
Associate of Science - Liberal Arts: Human Behavior And Self Development
Golden West College
Huntington Beach, CA12-2025
Certificate - Human Resource Management
University of California, Irvine - DCE
Irvine09-2025
Skills
- Ability to maintain confidentiality in all matters
- Interpersonal skills sufficient to interact effectively with all levels of individuals both within the University and the public sector using diplomacy, tact, and mature judgment
- Excellent administrative and analytical experience and skills
- Ability to engage people in process by encouraging questions that promote participation
- Strong follow-up skills
- Excellent listening skills
- Strong sense of personal motivation and responsibility
- Ability to train and motivate employees
- Committed to Customer Excellence
- Ability to work effectively in a team oriented environment and independently
- Proactive, self starter
- Excellent organizational and time-management skills, with the ability to complete concurrent tasks independently and creatively, in a timely manner, under the pressure of deadlines, interruptions, and fluctuating priorities
- Customer service
- Data entry
- Computer skills
- Office administration
- Microsoft Word
- Time management
- Microsoft Excel
- Microsoft outlook
- Customer and client relations
- Computer proficiency
- Customer relations
- Critical thinking
- Strong problem solver
- Documentation and recordkeeping
- Office management
- Professional communication
- Appointment scheduling
- Data organization
- Professional and mature
- Relationship building
- Meeting arrangements
Timeline
Administrative Assistant III/ Administrative Specialist
UCI University of Southern California
01.2008 - 01.2009
Office Administrator/ PA
Cohen Financial
01.2007 - 01.2008
Sr. Loan Processor/ Loan Officer
Capital Funding Group
01.2002 - 01.2007
Associate of Science - Business Administration
Orange Coast College
Associate of Science - Marketing
Coastline Community College
Associate of Science - Human Resources Management
Coastline Community College
Associate of Science - Communications
Orange Coast College
Associate of Science - Journalism
Orange Coast College
Associate of Science - Liberal Arts: Business And Public Administration
Golden West College
Associate of Science - Liberal Arts: Human Behavior And Self Development
Golden West College
Certificate - Human Resource Management
University of California, Irvine - DCE
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