Front Office Associate
Associates In Foot And Ankle Care
Folsom, CA
12.2014 - 01.2018
- Sorted and distributed incoming mail and prepared outgoing mail.
- Answered average of numerous calls per day to take messages or redirect calls to appropriate colleagues.
- Used computer to type, format, proofread and edit correspondence and other documents.
- Completed work schedules, managed calendars and arranged appointments.
- Greeted all the daily visitors and customers upon arrival, offered assistance and answered questions to build rapport and retention.
- Maintained transaction security by verifying payment cards against identification.
- Maintained financial accuracy by collecting deposits, fees and payments.
- Sorted mail and other important data, promoting quick delivery of all messages to recipients.
- Received packages and mail at front desk and dispersed to correct employees.
- Volunteered to help with special projects, assuming variety of tasks and duties, including anything the doctor's needed.
- Pleasantly answered calls for multi-line switchboard for large office and directed callers to appropriate employees.
- Monitored premises, screened visitors, updated logs and issued passes to maintain security.
- Kept reception area clean and neat to give visitors positive first impression.
- Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
- Received and routed business correspondence to correct departments and staff members.
- Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
- Interacted with customers professionally by phone, email or in-person to provide information and directed to desired staff members.
- Provided ease of access and navigation for important data by compiling, organizing and uploading organizational documents to the online database.
- Entered patient information using the new database, following procedures to keep information private.
- Managed multiple projects simultaneously using organizational and analytical skills.
- Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using Microsoft Words and our online database.
- Handled client correspondence and tracked records to foster office efficiency.
- Answered telephone calls to field inquiries from clients, vendors and various other callers seeking information.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.