Annemarie Palmer
Chatham,NJ
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
24
24
years of professional experience
Work History
Senior Executive Assistant
RRE Ventures LLC
New York, United States
10.2005 - Current
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Used software to coordinate meetings, appointments and tasks senior executives.
- Prepared presentations, materials and documentation for use executives in meetings and engagements.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Created expense reports, budgets and filing systems for management team.
- Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
- Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
- Coordinated complex annual meeting involving multiple presenters, high number of global attendees, and robust budget encompassing livestream production, remote location arrangements and senior executive accommodations.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Created appropriate documentation for members of board and senior leadership before meetings.
- Located and attached appropriate files to incoming correspondence requiring replies.
- Reconciled and processed expense reports for [Number] internal and field personnel.
- Complied with special requests from board members for research, assistance and travel arrangements.
- Conducted research to prepare, gather and proof briefing materials, agendas and decks for executive-level meetings.
- Directed administrative functions for board of directors, principals, consultants and key managers.
- Supported human resources department in annual employee review process to manage performance merit increases.
- Managed [Job title]'s complex and frequently changing travel arrangements and coordinated pre-planning of trips.
- Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
- Managed travel itineraries and logistics for accommodations for over [Number] employees.
- Coordinated and executed special projects.
- Handled scheduling and logistics planning for conferences and monthly meetings.
- Scheduled monthly and annual offsite visits with top national and international executives.
- Screened incoming mail, publications and other correspondence directed to management team members.
Office Manager
Howard Stern Show/Howard Stern
New York, NY
10.1998 - 10.2005
- Maintained computer and physical filing systems.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Optimized organizational systems for payment collections, AP/AR, deposits and recordkeeping.
- Established workflow processes, monitored daily productivity and implemented modifications to improve overall performance of personnel.
- Coached new hires on company processes while managing employees to achieve maximum production.
- Managed office operations while scheduling appointments for department managers.
- Managed budgets, appointment scheduling, employee and event itineraries and accounts to improve productivity initiatives.
Education
Bachelor of Arts - Communications
Montclair State University
Montclair, NJ05.1993
Skills
- Data Research and Compilation
- Report Distribution
- Records Management Databases
- Administrative Oversight
- Invoice Preparation
- Visitor Greeting
- Travel Arrangement Coordination
- Reports and Financial Statements
- Meeting Agenda Preparation
- Document Filing and Retrieval
- Call Routing
- Executive Schedule Management
- Video Conferencing Software
- Calendar and Scheduling Software
- Correspondence and Memos
- Travel Administration
Animal Lover, Yoga Enthusiast, Avid Reader
When I'm not stopping to pet a dog or a cat, you can usually find me watching old classic movies on Turner Classic movies or reading old books such as Wuthering Heights. I love to do yoga stretches in the morning and at night to calm me down and to get ready for what awaits me the next day.
Timeline
Senior Executive Assistant
RRE Ventures LLC
10.2005 - Current
Office Manager
Howard Stern Show/Howard Stern
10.1998 - 10.2005
Bachelor of Arts - Communications
Montclair State University
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