Annesia Sin

In addition to Administrative Assistant, Accounting Clerk SR, and Travel Lead duties:

• Direct manager/supervisor to three employees of the Travel Services team
• Liaison with World Travel, Inc (travel management company)
• Create written guidelines and policies for University/SEAS travel, catering and entertainment
• Host recurring Travel Q&A meetings and trainings school wide
• Conduct employee quarterly and annual reviews
• Remote employee as of November 2025

In addition to Administrative Assistant, Accounting Clerk SR and Travel Lead duties:

• Supervise 5+ employees in the absence of the Purchasing Services manager
• Process research supplies requests for the School of Engineering
• Audit and reconcile monthly transactions by validating charges against grants in the JP Morgan PaymentNet system
• Create written guidelines and policies for University/SEAS related purchases

In addition to Administrative Assistant duties:

• Create, process, reconcile and approve expense reports as an authorized approver, and delegate, via the Concur Travel & Expense System
• Process travel requests such as airfare (World Travel), rail (Amtrak), and hotel/lodging reservations
• Process registrations for professional training, meetings, and conferences
• Process catering and entertainment requests -Audit and reconcile monthly transactions, by validating charges against grants in the Dashboard database
• Process purchase order requests using Oracle/Ben Financials
• Process MasterCard order requests
• Process payments and assist director with invoicing
• Property and assett management
• Maintain FreshService ticketing system and Outlook email, simultaneously
• Provide administrative support and customer service for arriving and departing students, staff, and faculty
• Train and mentor summer, and part-time, employees and students
• Liaison with administrators of Penn Global International Students and Scholars Office
• Experience with processing F-1 and J-1 student visa forms (I-20/DS2019 forms) for students and faculty
• Payroll processing and coordination, using UMIS, PennWorks and WorkDay

• Audit and reconcile monthly transactions, by validating charges against grants in the FileMaker Pro database, at the beginning of every month
• Process and maintain forms (e.g REQ, MC, JV, C1, C3, PDA, TEM, and DS forms) into the FileMaker Pro database
• Organize and maintain grants files, research account files, non-research account files, payroll timesheets, and personnel documentation
• Create new files for fiscal year accounts, grants files, and research files
• Organize and maintain archived expired grants, research and non-research accounts, and terminated personnel documentation using the FileMaker Pro database
• Validate packing slips against the FileMaker Pro database in order to match the packing slips to the appropriate filed paperwork
• Pick up and deliver SEAS departmental hand carry, twice a day, as well as a daily hand carry to other University of Pennsylvania departments
• Maintain the Business Office's Level 4 Green Office Certification