Annette Chaney
Williams,AZ
Overview
19
19
years of professional experience
1
1
Certification
Work History
Administrative Services Officer III
Arizona Game and Fishe Department
Flagstaff, AZ
05.2005 - Current
- Created spreadsheets using Microsoft Excel to track financial information.
- Ordered supplies and ensured adequate inventory levels were maintained at all times.
- Performed research using online resources to gather data for reports or other documents.
- Coordinated travel arrangements for staff members as needed.
- Verified accuracy of employee timesheets before submitting them for payroll processing.
- Updated departmental policies and procedures on an ongoing basis based on changes in regulations or best practices.
- Scanned documents into electronic format for storage in database systems.
- Assisted with payroll processing activities such as time sheet entry into system.
- Generated weekly status reports summarizing progress on tasks assigned within the department.
- Developed processes to improve efficiency in daily operations.
- Prepared and maintained office filing systems, including paper and electronic files.
- Greeted visitors warmly upon arrival at the office premises.
- Organized special events such as conferences, seminars or workshops.
- Maintained office equipment such as copiers, printers, fax machines; placed service calls when necessary.
- Managed employee records including vacation and sick leave accruals and terminations.
- Coordinated training sessions for new employees regarding company policies and procedures.
- Processed incoming and outgoing mail, and distributed to appropriate staff members.
- Compiled monthly expense reports for senior management review.
- Responded promptly to customer inquiries via email or telephone calls.
- Served as liaison between departments by providing information related to projects or initiatives being undertaken within the organization.
- Verified accuracy of invoices before processing payment requests.
- Answered phones, directed calls to appropriate personnel, took messages and responded to customer inquiries in a professional manner.
- Compiled monthly financial reports from budget data tracking expenses against allocated funds.
- Assisted with the preparation of presentations using Microsoft Office Suite applications such as Word, Excel, PowerPoint.
- Maintained positive working relationship with fellow staff and management.
- Created purchase orders and tracked payments for vendor services.
- Handled incoming calls and directed callers to appropriate department or employee.
- Answered phones and routed voicemails to respective employees.
- Monitored office services mailbox for business support needs and requests.
- Offered reception coverage to relieve staff during absences or breaks.
- Participated in credit and collections activities.
- Received and distributed mail, letters and packages.
- Performed accounting or financial analysis.
- Provided HR administrative assistance to management team.
- Broke down boxes for garbage and recycling.
- Reserved and managed meeting room availability.
- Reviewed and approved vendor invoices.
- Maintained front desk to provide positive first impression.
- Coordinated support to facilitate general office operations.
- Assisted organizational efforts by filing, entering data and answering phones.
- Stocked inventory and ordered office and kitchen supplies.
- Scheduled service and changed and ordered toner to keep printers and copiers functioning.
Education
Associate of Applied Science - Paralegal
Central Texas College
Killbuck, OH09-1997
High School Diploma -
Winslow High School
Winslow, Az05-1988
Associate of Arts - Office Manager
Eastern Gateway Community College
Steubenville, OHSkills
- Report Generation
- Scheduling and calendar management
- Meeting facilitation
- Document Management
- Budgeting and finance
- Office Administration
Certification
- Notary for Arizona
Timeline
Administrative Services Officer III
Arizona Game and Fishe Department
05.2005 - Current
Associate of Applied Science - Paralegal
Central Texas College
High School Diploma -
Winslow High School
Associate of Arts - Office Manager
Eastern Gateway Community College
- Notary for Arizona