Adobe Pro
Annette Garcia Rios
Information Management - Project Controls
Oak Ridge North,TX
Summary
Seeking the opportunity to add value to a team utilizing recent experience in Engineering Project Information Management, customer support, and previous direct sales and broad administrative support experience overall.
Document Processing Specialist developing and implementing document control and management strategies. Stores documents correctly for easy employee access. Excellent communication and organizational skills, with proficiency in standard office software and attention to detail.
Overview
15
15
years of professional experience
3
3
years of post-secondary education
Work History
DOCUMENT CONTROL COORDINATOR/PROJECT CONTROLS ENGINEERING ASSISTANT
KENT PLC (FORMERLY SNC LAVALIN) AT EXXON MOBIL
BAYTOWN, TX
05.2019 - Current
- Began working for Project Management Group supporting 15 + Project Managers primarily processing Engineering Design Requests and maintaining database and electronic filing system
- Within 10 months, was offered the opportunity to transfer to the Global Projects Group - Engineering Project Information Center and now support over 25 + Exxon Mobil Engineers and Designers within Baytown Area Projects (BTAP) providing Information Management support by assisting with Project Closeout - digital filing of all Final Project Documentation, giving customer support and proprietary database management
- KEY AREAS OF RESPONSIBILITY
- Review/Manage eMemory database:
- Review and approve user access requests
- Index – final filing of electronic data - ARs, HAZOPs, Final Project Documentation/Turnovers, PDBs, FDBs & Cost Estimates
- Assign document numbers from EDNA as needed
- Work backlog for all of these items (historical – present)
- Scan documentation as needed
- Allocated unique document numbers to internal documents and incoming external documents and tracked in database.
- Established and managed document distribution matrix and document control register.
- Managed technical documentation flow of engineering, project management and construction activities.
- Liaised with project teams, vendors and third parties on documentation flow, handover and project close-out.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Carefully reviewed all documents and reports for completeness and accuracy.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Enforced use of standardized forms and templates to achieve uniformity of communications across departments and functions.
- Managed file archival and information retrievals.
- Worked with internal staff to process documents and sent for closing.
- Reviewed document management protocols and user activities against internal records policies and document management standards.
- Remained informed on current regulations, especially concerning research industry and document creation.
- Collaborated across departments and levels of management to gain consensus on procedural documentation.
- Identified areas of weakness and recommended or implemented process improvements.
PROJECT ADMINISTRATOR • STONEWORKS
BUILDING GROUP
08.2016 - 03.2017
- Contributed to construction development team by assisting with project setup and maintenance of project records to include – start up and close out documents, contracts/agreements, logs, templates and drawings and reviewing vendor/contractor invoicing.
REAL ESTATE SALESPERSON, Licensed
REALTOR, PROFESSIONALS
HOUSTON, TX
08.2004 - 08.2010
- Real estate salesperson in State of Texas
- Represented client’s best interest assisting with the purchasing / selling of residential properties to include contract negotiation, transaction coordination and providing excellent customer service.
ADMINISTRATIVE SECRETARY
BJ SERVICES
HOUSTON, TX
08.2001 - 03.2005
- Was responsible for providing direct administrative support to Corporate Finance Officer and E-Business Manager of US/Mexico Operations, primarily generating monthly, quarterly and annual financial reports, maintaining data spreadsheets, and clerical duties.
Education
ASSOCIATE’S DEGREE - Liberal Arts
HOUSTON COMMUNITY COLLEGE SYSTEM
Houston, TX 08.2001 - 06.2011
LIBERAL ARTS MAJOR - Communications
UNIVERSITY OF ST. THOMAS
08.2010 - 06.2011
Skills
Highly effective communication skills
Excellent – MS Outlook, Word, Excel, Power Point, PublisherProficient in web-based applications - Google Docs, Google Drive, Sharepoint, Exxon Mobil proprietary (e-Memory)Database entry - training in ERP’s Peoplesoft, SQL-RDBMS and experience working with JD Edwards, and HAR database, SNC and Exxon Mobil data management proprietary applicationsAdvanced Adobe ProGraphic Design – training in Adobe Photoshop, Illustrator, basic HTMLType 50-55 wpmDocument organization
Data accuracy
Tracking document flow
Standard operating procedures
Process improvements
Project support
Quality Management
Digital file organization
Proficiency in SAP
Archive management
Recordkeeping skills
Software
Microsoft Office
Sharepoint
JD Edwards
Google Docs
Timeline
DOCUMENT CONTROL COORDINATOR/PROJECT CONTROLS ENGINEERING ASSISTANT
KENT PLC (FORMERLY SNC LAVALIN) AT EXXON MOBIL
05.2019 - Current
PROJECT ADMINISTRATOR • STONEWORKS
BUILDING GROUP
08.2016 - 03.2017
LIBERAL ARTS MAJOR - Communications
UNIVERSITY OF ST. THOMAS
08.2010 - 06.2011
REAL ESTATE SALESPERSON, Licensed
REALTOR, PROFESSIONALS
08.2004 - 08.2010
ASSOCIATE’S DEGREE - Liberal Arts
HOUSTON COMMUNITY COLLEGE SYSTEM
08.2001 - 06.2011
ADMINISTRATIVE SECRETARY
BJ SERVICES
08.2001 - 03.2005