Summary
Overview
Work History
Education
Skills
CORE COMPETENCIES
Affiliations
Timeline
Generic

Annette Hollingsworth

Clinton,MD

Summary

Results-driven Meetings & Events Director with extensive experience in strategic event planning, membership management, and organizational leadership. Adept at overseeing high-impact conferences, optimizing operational efficiency, and driving member engagement. Proven ability to manage budgets exceeding $500K, negotiate vendor contracts, and implement process improvements that enhance overall event execution. Passionate about fostering strong relationships with stakeholders and delivering exceptional attendee experiences.

Overview

13
13
years of professional experience

Work History

Manager of Conferences

National Association of Therapeutic Schools & Programs (NATSAP)
08.2020 - 01.2025
  • Planned and executed 20+ national and regional conferences, increasing attendance and satisfaction scores by 30% through strategic programming and streamlined logistics
  • Directed all phases of destination and site selection, including RFP creation, site visits, and contract negotiations with hotels, convention centers, and offsite venues
  • Negotiated vendor contracts (AV, decorators, F&B, registration/housing providers), reducing costs and adding value while ensuring flawless onsite delivery
  • Led speaker coordination—selecting presenters, gathering bios, collecting materials, and managing communications to ensure aligned and impactful sessions
  • Managed multimillion-dollar budgets across multiple events, tracking forecasts, reconciling invoices, and producing detailed post-event financial reports
  • Oversaw exhibitor and sponsor strategy—from outreach and floor plan design to benefit fulfillment and onsite relationship management—boosting revenue and partner engagement
  • Delivered comprehensive post-event wrap-ups, analyzing survey data, budget variance, and ROI metrics to improve year-over-year performance and planning
  • Introduced best practices in meetings management, including accessibility, sustainability, and DEI principles across all event touchpoints
  • Partnered cross-functionally with marketing, membership, and education teams to align event goals with organizational priorities and CE compliance
  • Streamlined registration and reporting processes through CRM automation, reducing manual workload by 40% and improving attendee communications

Senior Executive Assistant & Event Coordinator (Contract)

American Association of University Professors
09.2018 - 05.2020
  • Provided high-level executive support, managing schedules, travel, and governance meetings for senior leadership.
  • Coordinated large-scale annual meetings, ensuring seamless logistics, documentation, and stakeholder communication.
  • Streamlined event registration and membership tracking, enhancing efficiency and data accuracy.
  • Managed schedules, events, travel itineraries, and logistics for conferences, meetings, seminars, and domestic and international trips for the Executive Director.
  • Reconciled and processed expense reports for the Executive Director's internal and field personnel.

Conference & Events Manager

American Public Human Services Association APHSA
05.2012 - 08.2018
  • Directed registration and on-site logistics for all association conferences and workshops.
  • Managed venue selection, contract negotiations, and vendor coordination to ensure successful event execution.
  • Supervised event budgets and collaborated with sponsors to maximize funding opportunities.
  • Led a team of support staff and temporary employees, ensuring smooth operations at high-profile conferences.
  • Managed approximately 50 incoming calls, emails, and faxes per day from attendees and members.

Education

Bachelor of Business Administration -

Averett University
Danville

Master of Science - Tourism, Hospitality, and Event Management

George Washington University
Washington, DC

Certified Meeting Professional -

Events Industry Council (EIC)
Washington, DC
06.2013

Skills

  • Event Management Systems: YourMembership, NetForum, iMIS, GrowthZone, Sales Force
  • Virtual Event Platforms: Zoom, GoToMeeting
  • Office & Project Management: Microsoft Office 365 (Word, Excel, PowerPoint), Trello, Asana
  • Data Analysis & Reporting: Excel (Advanced), KPI & Membership Analytics

CORE COMPETENCIES


• End-to-End Conference & Event Planning
• Site Selection & Vendor Negotiation
• Budget Development & Financial Oversight
• Speaker & Program Management
• Exhibitor & Sponsorship Coordination
• CRM/AMS & Registration Systems
• Post-Event Evaluation & Reporting
• Hybrid & Virtual Event Execution

Affiliations

  • Meeting Professionals International (MPI)
  • Professional Convention Management Association (PCMA)
  • American Society of Association Executives (ASAE)

Timeline

Manager of Conferences

National Association of Therapeutic Schools & Programs (NATSAP)
08.2020 - 01.2025

Senior Executive Assistant & Event Coordinator (Contract)

American Association of University Professors
09.2018 - 05.2020

Conference & Events Manager

American Public Human Services Association APHSA
05.2012 - 08.2018

Bachelor of Business Administration -

Averett University

Master of Science - Tourism, Hospitality, and Event Management

George Washington University

Certified Meeting Professional -

Events Industry Council (EIC)

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Annette Hollingsworth