Summary
Overview
Work History
Education
Skills
Timeline
Generic

Annette Maida Smith

Lincoln Park,New Jersey

Summary

Dynamic Administrative Assistant with proven expertise at Bd of Fire Directors, enhancing operational efficiency through meticulous scheduling and effective document management. Recognized for exceptional customer service and adept at invoice processing, I excel in fostering strong client relations while maintaining confidentiality and accuracy in recordkeeping.

Overview

2012
2012
years of professional experience

Work History

Administrative Assistant

Bd of Fire Directors Parsippany NJ
  • Managed scheduling and calendar coordination for multiple executives, ensuring optimal time management.
  • Assisted in preparation of reports and presentations, enhancing clarity and effectiveness of communication.
  • Developed and maintained filing systems, improving document retrieval efficiency.
  • Coordinated office supply inventory, ensuring timely replenishment to support daily operations.
  • Handled incoming correspondence, prioritizing responses to enhance workflow efficiency.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
  • Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
  • Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
  • Maintained inventory of office supplies and placed orders.
  • Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
  • Developed filing system for historical documents, preserving important company records and improving access to information.
  • Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
  • Monitored office supplies inventory, ensuring availability of essential items without overstocking.
  • Managed filing system, entered data and completed other clerical tasks.
  • Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
  • Opened and properly distributed incoming mail to promote quicker response to client inquiries.
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
  • Transcribed and organized information to assist in preparing speeches and presentations.

Municipal Clerk

Borough Of Lincoln Park
01.1987 - 01.2012

Worked with governing body and Mayor. Prepared agendas, prepared Resolutions, attended meetings twice a month, worked with Borough Attorney on Ordinances, kept Code Book and DRO up to date, renewed liquor licenses.

Education

Paramus High School
Paramus, NJ
06.1966

Skills

  • Customer service
  • Data entry
  • Computer skills
  • Office administration
  • Administrative support
  • Microsoft Word
  • File organization
  • Customer and client relations
  • Filing
  • Customer relations
  • Clerical support
  • Scheduling
  • Documentation and recordkeeping
  • Office management
  • Professional communication
  • Dedicated team player
  • Appointment scheduling
  • Recordkeeping
  • Verbal communication
  • Professional and mature
  • Filing and data archiving
  • Invoice processing
  • Documentation and reporting
  • Mail handling
  • Document management
  • Document control
  • Client relations
  • Records administration
  • Confidential document control
  • Meeting planning
  • Documentation and control
  • Mail management
  • Meeting arrangements
  • Records management systems
  • Attendance record management
  • Purchase orders organization
  • Account management
  • Letter preparation
  • Program files maintenance
  • Record preparation
  • Mail distribution
  • Correspondence writing

Meeting coordination

Meeting preparation

Self motivation

Deadline management

Professional ethics

Multitasking

Written communication

Professionalism

Adaptability and flexibility

Attention to detail

Document verification

Professional correspondence

Organizational skills

Document preparation

Timeline

Municipal Clerk

Borough Of Lincoln Park
01.1987 - 01.2012

Administrative Assistant

Bd of Fire Directors Parsippany NJ

Paramus High School
Annette Maida Smith