Annette Maida Smith

• Managed scheduling and calendar coordination for multiple executives, ensuring optimal time management.
• Assisted in preparation of reports and presentations, enhancing clarity and effectiveness of communication.
• Developed and maintained filing systems, improving document retrieval efficiency.
• Coordinated office supply inventory, ensuring timely replenishment to support daily operations.
• Handled incoming correspondence, prioritizing responses to enhance workflow efficiency.
• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.
• Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
• Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
• Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
• Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
• Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
• Maintained inventory of office supplies and placed orders.
• Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
• Developed filing system for historical documents, preserving important company records and improving access to information.
• Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
• Monitored office supplies inventory, ensuring availability of essential items without overstocking.
• Managed filing system, entered data and completed other clerical tasks.
• Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
• Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
• Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
• Opened and properly distributed incoming mail to promote quicker response to client inquiries.
• Liaised between clients and vendors and maintained effective lines of communication.
• Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
• Transcribed and organized information to assist in preparing speeches and presentations.

Worked with governing body and Mayor. Prepared agendas, prepared Resolutions, attended meetings twice a month, worked with Borough Attorney on Ordinances, kept Code Book and DRO up to date, renewed liquor licenses.