Cheree Grant
Summary
Experienced and efficient administrative professional with a strong track record in overseeing office operations and providing excellent customer service in dynamic environments. Skilled in multitasking, attention to detail, and making sound judgments. Motivated by a strong work ethic, excelling in both independent and team-based work environments.
Overview
10
10
years of professional experience
Work History
Administrative Officer
National Institutes of Health
09.2022 - Current
- Maintained accurate procurement records, ensuring timely review and approval of requests, processing of invoices, payments, and financial reports.
- Updated budget reports, managed obligations and reconciliation process, and generated reports on a monthly basis
- Assisted in the fiscal formulation of annual budgets, working closely with department heads to gather necessary information.
- Served as point of contact for facility access, maintenance and parking, managed files and information; adhered and advised to safety procedures and protocols for the office
- Managed and scheduled, created the agenda and presented information for an essential bi-monthly administrative support and resource management meetings as well as co-led a bi-weekly travel status meeting
- Reviewed and approved approximately 150 travel authorization and vouchers per year for about 85 NIH staff and invited guests,
- Trained new travel coordinators and traveling staff members on the Federal Travel Regulations and policy, the Concur Government travel system, and advised on policy and procedure to ensure efficiency and compliance
- Provided exceptional support to 5 separate offices, Budget, Policy, Administrative, Communications and IT, by managing schedules, calendaring specials events, initiatives and projects, coordinating travel plans, managing timecards, and office supply requests
- Proofread and edited contract documents, Statements of Work, Acquisition Plans, Cost Estimates and other justification for accuracy and grammar
- Earned "Unsung Hero" Award for volunteering to help with special projects of varying degrees of complexity, and performing wide-ranging administrative, financial and service-related functions for the Scientific Executive
- Collaborated with department managers and Human Resource office on workforce planning strategies to identify staffing needs, completed required HR documentation and managed recruitment process
- Guided new employees in the on-boarding process, initiated background investigations and badge approval, system access, HR administrative processes and responded quickly to questions to improve understanding of resources to ensure their success.
- Facilitated organizational change through effective communication and collaboration with the Center's Administrative Office.
Management Analyst
Tai Pedro and Associates / NIH / NCCIH
01.2020 - 09.2022
- Streamlined communication channels between the Management Analyst departments and the Administrative Officers by implementing efficient reporting structures that facilitated collaboration among teams
- Supported the Executive Officer and Deputy with scheduling, correspondence, and meeting coordination to ensure smooth operations for the Center
- Coordinated travel arrangements for 30 staff, ensuring compliance, timely accommodations and reimbursement as well as reviewed, corrected travel authorization/vouchers of other travel coordinators
- Managed e-filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence as well as handled incoming and outgoing mail and FedEx packages
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Organized logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Managed complex projects from inception through execution, assisted in change management initiatives, providing guidance and ensuring a smooth transition during the implementation phase of projects
HR Coordinator
Adams and Associates Woodstock Job Corps
10.2018 - 12.2019
- Assisted in payroll processing, ensuring accurate compensation for employees based on hours worked and applicable deductions.
- Supported HR functions with emphasis on record keeping, data entry, and upkeep of employee files and sensitive information
- Assisted with recruitment process by posting job ads, filtering applications, scheduling interviews, initiating background checks, and coordinating employee orientation and onboarding activities
HR Assistant
Ultimate Staffing
02.2018 - 08.2018
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Answered and redirected incoming phone calls for office.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Initiated new hire background checks and provided badges as necessary for all staff
Administrative / Payroll Clerk
United Parcel Service, UPS
10.2016 - 02.2018
- Enhanced payroll processing accuracy on the GTS system for over 150 employees by meticulously reviewing and updating employee records.
- Responded to employee inquiries to clarify payroll issues regarding wages, deductions and taxes.
- Verified timekeeping records and handled any discrepancies with employees.
- Reconciled bank and payroll records routinely to verify accuracy.
- Assisted in the preparation of year-end tax forms, including W-2s and 1099s, for timely distribution to employees.
Customer Service Representative
United States Patent and Trademark Office
02.2015 - 08.2016
- Managed high-stress situations effectively, maintaining professionalism under pressure while responding to patent application inquiries or resolving disputes/conflicts via telephone, email or data system.
- Assisted customers in navigating the Patent Application Location and Monitoring database to determine status of a patent application
Education
HS Diploma -
Springbrook
Silver Spring, MD05-2004
Skills
- Interpersonal skills
- Project management
- Compliance
- Complex problem-solving
- Detail orientation
- Microsoft Suite
- Skype, Zoom, Teams
- Scheduling and calendar management
Timeline
Administrative Officer
National Institutes of Health
09.2022 - Current
Management Analyst
Tai Pedro and Associates / NIH / NCCIH
01.2020 - 09.2022
HR Coordinator
Adams and Associates Woodstock Job Corps
10.2018 - 12.2019
HR Assistant
Ultimate Staffing
02.2018 - 08.2018
Administrative / Payroll Clerk
United Parcel Service, UPS
10.2016 - 02.2018
Customer Service Representative
United States Patent and Trademark Office
02.2015 - 08.2016
HS Diploma -
Springbrook
Similar Profiles
MANDI BALLARDMANDI BALLARD
Contract Specialist at National Institutes of Health National Library of MedicineContract Specialist at National Institutes of Health National Library of Medicine
Mikayla JamesMikayla James
Data Science Fellow at Center for Alzheimer’s and Related Dementias, National Institute On Aging, National Institutes Of HealthData Science Fellow at Center for Alzheimer’s and Related Dementias, National Institute On Aging, National Institutes Of Health
Kier OmKier Om
Scientific Program Specialist – AIDS Review Branch at National Institutes of Health/National Institute of Allergy and Infectious DiseasesScientific Program Specialist – AIDS Review Branch at National Institutes of Health/National Institute of Allergy and Infectious Diseases
Candice A. PRICECandice A. PRICE
Program Director at National Heart, Lung, Blood Institute, National Institutes of HealthProgram Director at National Heart, Lung, Blood Institute, National Institutes of Health
Boithato MoteneBoithato Motene
Administrative Officer at T Motene Consulting EngineersAdministrative Officer at T Motene Consulting Engineers