Summary
Overview
Work History
Education
Skills
References
Timeline
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Annie Jackson

Chicago,IL

Summary

Adaptable professional with a quick-learning ability and a talent for adjusting to new environments. Skilled in rapidly acquiring new knowledge and applying it effectively. Driven by a passion for continuous learning and successfully navigating change.

Overview

24
24
years of professional experience

Work History

Finance Assistant

The Poetry Foundation
10.2022 - 10.2024
  • Process various invoices and contracts for the finance team and Foundation at large, including setting up vendors in Stampli to ensure vendors, contributors, and partners are paid in a timely manner.
  • Perform all activities related to the accounts payable function, including monitoring the accounts payable email/inbox, W9.s, verifying, reviewing, coding, and processing invoices.
  • Process vendor setups by inviting new vendors to Stampli Onboarding Portal.
  • Troubleshoot errors related to invoice processing, including failed payments. Sage export errors, and incomplete vendor onboarding/information.
  • Prepare and update 1042 tracking document for international payees.
  • Assist with gathering invoice-related data for annual audits and compliance reviews.
  • Perform administrative tasks such as ordering supplies, opening and distributing mail.
  • Utilize and monitor forms in Google Drive.
  • Route electronic documents for signature via DocuSign.
  • Skills: Microsoft Excel
  • Stampli
  • QuickBooks
  • Sage Intacct
  • Concur
  • W8BEN
  • W8BEN-E
  • 1099/Withholding
  • Google Drive

Accounts Payable Specialist

American College of Surgeons
10.2018 - 01.2020
  • Process invoices into the accounts payable Microsoft Dynamics Navigator (NAV) system.
  • Confirm account coding, approval, vendor name and address.
  • Confirm 1099 coding and W2 on file for applicable vendors.
  • Review weekly aging reports for checks, ACH and wires for accuracy.
  • Review checks and assemble to documents prior to various management signatures.
  • Mail checks and enter on log.
  • Void and reissue checks.
  • Update and maintain vendor database.
  • Audit and verify expenses reports, demonstrate ability to process and follow-up on rush items.
  • Assist with the annual 1099 reporting process.
  • File, photocopy and scan requested documents and other data entry and administrative duties as assigned.
  • Skills: Microsoft Dynamics NAV
  • 1099/Withholding
  • Expense Reports

Accounts Payable Processor

TTX Company
07.2017 - 04.2018
  • Reviewed and processed 80+ invoices, non-PO invoices and purchases orders daily.
  • Utilized Esker application software and SAP system to access vendor line items, display purchase order reverse document, clear vendor and cancel invoice documents.
  • Reviewed invoice details which include invoice number, date, address, amount, etc.
  • Accurately entered description, cost center, General Ledger account, tax code/amount and freight.
  • Processed Workflow to ensure that document is sent to appropriate authority for approval.
  • Downloaded document to PO Creator when line items didn’t match for revision.
  • Maintained CRB Invoice Batch databases while splitting, approving and processing invoices in queue.
  • Skills: Esker
  • SAP ERP
  • General Ledger
  • Workflow

Accounts Payable Clerk

Urban Partnership Bank
12.2014 - 11.2016
  • Reviewed, data stamp, coded and distributed mail internally and externally.
  • Processed A/P invoices in Prologue Financial Accounting Application to ensure proper approval and monitored the accounts payable email/inbox.
  • Made sure that proper General Ledger codes were on all invoices, purchase orders and expense reports.
  • Scanned numerous invoices and expense reports in Director Client Application for record retention and retrieval.
  • Retrieved loan numbers on various invoices in Navigator 8 Application.
  • Entered new and problem loan invoices with different entities: CML, SFH etc.
  • Audited General Ledger Reports for accuracy prior to checks being processed.
  • Reviewed and printed A/P Posting Distribution and Detail Summary Reports after payable have been entered Prologue Financial Accounting.
  • Retrieved collection costs or legal fees from Excel Master File for payoff letters.
  • Skills: Prologue Financial Accounting Application
  • Director Client Application
  • Navigator 8 Application
  • CML
  • SFH
  • General Ledger

Accounts Payable Clerk

Rotary International
01.2001 - 08.2013
  • Reviewed and distributed A/P mail.
  • Processed numerous invoices and purchase orders in PeopleSoft.
  • Ensured that proper authorization, documentation and approval on invoices, purchase orders and expense reports.
  • Identified business unit, currency and payment method on invoices, purchase orders and expense reports.
  • Managed pay cycles, check runs and distributions.
  • Assisted co-workers with other duties when necessary.
  • Processed high volume accounts payable and numerous expense reports in PeopleSoft Accounting Software.
  • Communicated with vendors regarding discrepancies, resolutions and payment.
  • Provided timely responses to inquiries from customers, vendors and staff.
  • Assisted with special projects as requested.
  • Maintained vendor W9 forms.
  • Responsible for new vendor set-ups and vendor add/change approvals.
  • Processed ACH payments and wire transfers.
  • Handled modifications to existing vendors, while maintaining accuracy of new vendors, including TIN verification.
  • Entered domestic and foreign currencies in PeopleSoft Accounting via ACH/EFT and wire transfers.
  • Ensured that charitable/grant payments are entered accurately with minimum return payments.
  • Identified business unit, currency and payment method on invoices, purchase orders and expense reports.
  • Scanned and housed W9’s, 1099’s and W8 forms.
  • Skills: Peoplesoft Oracle Queries
  • Purchase Orders
  • Pay Cycles
  • PeopleSoft Accounting Software
  • 1099/Withholding
  • Microsoft Excel
  • Grant Invoices
  • Foreign Currencies
  • Expense Reports

Education

Bachelor of Arts - Accounting And Finance

Chicago State University
Chicago, IL

Skills

  • Microsoft Office proficiency
  • Facilitated management of invoices, 1099 and purchase orders procedures
  • Multi-tasking abilities
  • Attention to detail in financial processes
  • Communication proficiency across mediums
  • Problem-solving capabilities in finance-related issues
  • Strong organizational skills
  • Expertise in ERP systems and compliance regulations
  • Professional conduct in all interactions
  • Goal-setting strategies for performance improvement
  • Interpersonal skills for effective collaboration
  • Expense report processing
  • Review aging reports for accuracy
  • Void and reissue checks
  • Ensured verification of coding, ACH and wire transfers

References

References available upon request.

Timeline

Finance Assistant

The Poetry Foundation
10.2022 - 10.2024

Accounts Payable Specialist

American College of Surgeons
10.2018 - 01.2020

Accounts Payable Processor

TTX Company
07.2017 - 04.2018

Accounts Payable Clerk

Urban Partnership Bank
12.2014 - 11.2016

Accounts Payable Clerk

Rotary International
01.2001 - 08.2013

Bachelor of Arts - Accounting And Finance

Chicago State University

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Annie Jackson