Summary
Overview
Work History
Education
Skills
Languages
Websites
Timeline
Generic

Annie Pham

San Jose,California

Summary

Dynamic Executive Assistant with a proven track record at Sephora, excelling in calendar management and travel coordination. Adept at implementing policies and facilitating meetings, I ensure seamless operations while maintaining confidentiality. My strong communication skills and problem-solving abilities drive team collaboration and enhance executive support, contributing to organizational success.

Overview

15
15
years of professional experience

Work History

Executive Assistant

Sephora
San Francisco, California
06.2023 - Current
  • Performed data entry tasks into various software programs including MS Excel spreadsheets.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Supervised executive and management calendars while allocating tasks to administrative support team for smooth operational flow.
  • Coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Handled confidential information with discretion and integrity.
  • Made travel arrangements to provide executives seamless and travel policy-approved business trips.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Coordinated meeting and work schedules for staff teams and executives.
  • Facilitated communication between senior management and staff.

Administrative Assistant

CEO Business Centers
Sunnyvale, CA
05.2014 - 12.2025
  • Handle daily operations and communications with tenants, and oversee property maintenance.
  • Arrange office services such as communication, contracted personnel files, word processing, faxing, and mail handling.
  • Maintain office effectiveness by planning and implementing office systems.
  • Collaborate with team members to complete tasks, and resolve problems as needed.
  • Maintain inventory, ensure filing systems are up to date, and ensure the confidence and security of files and records.

Administrative Assistant

Gala-Net, Inc
Sunnyvale, CA
08.2010 - 08.2025
  • Scheduled, confirmed meetings, interviews, and task assignments.
  • Recruited, hired, and managed onboarding, including first-day orientation, setting up new hires with ADP, and giving tours and introductions.
  • Managed training and performance reviews, including assisting in semi-annual and annual employee performance reviews and goal settings.
  • Facility management involves ordering office supplies and maintaining kitchen and break room facilities.
  • Company event planning includes holiday parties and annual summer picnics.

Executive Administrative Assistant

Cadence Design Systems
San Jose, CA
07.2018 - 07.2023
  • Provide critical administrative and business support for the VP of Sales and Legal (total team size of 200+).
  • Prioritization of complex calendars, scheduling meetings for internal teams and external customers, and working across different time zones on a national level.
  • Coordinate domestic and international travel, hotel accommodations, car services, restaurant reservations, and detailed itineraries to accompany the arrangement.
  • Organize all logistics for executive meetings, such as creating agendas, capturing notes/action items, creating PowerPoint slides, and scheduling video conferences.
  • Heavy PR creations, including software/hardware PRs, and track approval flow.
  • Plan and coordinate all logistics for the team offsite, holidays, and miscellaneous events. events.
  • Coordinate logistics for new hires: request a laptop, set up a cube, request a phone, and run the New Hire Module (NHM).
  • Handle business vendor calls and meeting arrangements.
  • Work closely with HR to handle new hires, contractors, and terminations.

Executive Assistant

ICF International Inc.
San Jose, California
01.2015 - 07.2018
  • Provide high-level administrative support to executives and teams.
  • Schedule, confirm meetings, travel arrangements, and heavy calendar coordination.
    Administrative support for staff (website maintenance, document production, conducting research, preparing reports).
  • Prepare meetings and conferences via A/V equipment and event coordination.
  • Process expense reimbursement requests.
  • Front desk reception: greets clients, screens the office, and assists with telephone calls.
  • Data entry of project impacts, clients using: Microsoft, Excel, PowerPoint, Word, Outlook, Adobe.
  • Mail handling and supply ordering should be conducted within guidelines.
  • Creating and maintaining filing systems to provide administrative support to project teams, maintain records/files.
  • Project submittal review and compliance tracking.

Education

Bachelor of Science - Business Administration

San Francisco State University
San Francisco, CA

Skills

  • Executive calendar and travel management
  • Event and off-site coordination
  • Google Suite, MS Office, Slack, Salesforce
  • Expense reporting and purchase requisitions
  • Project coordination and logistics
  • Confidential communications and file systems
  • Written communication and presentation support
  • Policy implementation
  • Document preparation
  • Vendor communication
  • Time zone coordination
  • Confidentiality management
  • Team collaboration
  • Effective communication
  • Problem solving

Languages

Vietnamese
Limited

Timeline

Executive Assistant

Sephora
06.2023 - Current

Executive Administrative Assistant

Cadence Design Systems
07.2018 - 07.2023

Executive Assistant

ICF International Inc.
01.2015 - 07.2018

Administrative Assistant

CEO Business Centers
05.2014 - 12.2025

Administrative Assistant

Gala-Net, Inc
08.2010 - 08.2025

Bachelor of Science - Business Administration

San Francisco State University

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