Summary
Overview
Work History
Education
Skills
Websites
References
Timeline
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Annie Stair

Murfreesboro,US

Summary

Organized Office Manager with 6+ years of experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic.

Overview

1
1
year of professional experience

Work History

Office Manager

Advent, LLC
11.2023 - Current
  • Mediate vendor accessibility: direct point of contact for any and all outside communication.
  • Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Coordinated 4 quarterly office events and tracked at least 4-6 scheduled meetings daily, ensuring timely execution and optimal scheduling for all participants. Worked with IT to set up meeting technology and ordered food for 25-35 people.
  • Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets. Created comprehensive monthly incoming and outgoing cash management tracking excel sheet for accounting to follow in order to stay on track.
  • Conducted regular bi-weekly inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages. Ordered snacks and drinks for the office, ensuring a happy office.
  • Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
  • Developed comprehensive policy manuals outlining procedures and guidelines, contributing to a well-organized workplace culture.
  • Facilitated smooth communication between departments, addressing concerns promptly to maintain harmonious work relationships.
  • Contributed to workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections. Created Advent's first and only safety evacuation plan and presented it to 35 people.
  • Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
  • Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
  • Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
  • Managed scheduling and coordination of all office meetings to ensure smooth operations and minimal conflicts.
  • Developed and enforced office policies that aligned with company values and regulatory requirements, maintaining compliance.
  • Reduced overhead costs significantly through negotiation of vendor contracts for office supplies and services.
  • Handled sensitive employee and client information with utmost confidentiality, maintaining trust and integrity.
  • Facilitated positive work environment, addressing employee concerns promptly and fostering culture of mutual respect.
  • Maintained positive customer relations by addressing problems head-on and implementing successful corrective actions.

Administrative Assistant and Assistant to Office Manager

American Physician Partners
04.2023 - 10.2023
  • First voice and face of American Physician Partners Corporate office, reception duties same as listed under prior role as Executive Assistant.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed guests, informed meeting attendants of guest arrival, managed shipping, receiving, mail assortment and distribution.
  • Grand scale calendar management and scheduling for C-Level personnel and executive employees, arranged meetings, and adapted to be liaison that resolves conflict.
  • Ordered and distributed of all office supplies (corporate and remote) 300+ employees.
  • Restocked inventory supply, supplied 3 floors with coffee, kitchen and office supplies, cleaners, specific materials according to department, etc.
  • Conducted business reviews with vendors to assess needs, spending habits, and budgeted according to company targets.
  • Liaison with management regarding issues with office I.E. heating, cooling, water, repairs, etc.
  • Resolved issues prompt, confident, and efficient.
  • Managed monthly office seating charts, monthly contact list to distribute, and monthly request vs purchase for supplies for accounting based on location and volume.
  • Scheduled travel accommodations, transport, and logistics. Planned and coordinated travel itineraries for recruitment purposes, TravelPerk proficient.
  • Bonus: Pleasant demeanor, confidentiality, punctual, knowledgeable, and confident.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Promoted positive work environment through effective communication skills and fostering professional relationships among colleagues.

Executive Administrative Assistant

Industrial Hard Chrome LTD
04.2023 - 10.2023
  • Front Receptionist - provide warm, welcome support to clients and visitors.
  • Answered and directed phone calls, organized and scheduled meetings, appointments, and calendars for executive leadership. Screened calls and emails and initiated actions to respond or direct messages for managers
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
  • Implemented updated policies and practices for organization and monitored effect.
  • Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.
  • Updated contact sheets and all mailing lists, mail sorting and distribution.
  • Enhanced communication between departments through proactive coordination of meetings and events.
  • Discretion when dealing with company on boarding and various Human Resources duties, full confidentiality with employee information, stored employee training records and files
  • Seamlessly interacted with colleagues to plan and complete special projects.
  • Planned all quarterly company luncheons, Holiday parties for 200+ people, and staff meetings.
  • Created company flyers, office announcements, relevant documentations, and employee status to office.
  • Highly Proficient in AdobeAcrobat.
  • Prepared and/or edited documents, such as expense reports, memos, open statements, and incoming/outgoing invoices.
  • Settled accounts with vendors, submitted expense reports, produced and distributed correspondence memos, letters, faxes and forms.
  • Assisted with check distribution and reconciliation of accounts.
  • Executed strong ownership and pride in performance and impact on company's success.

Education

Bachelor of Arts - Communication And Rhetoric

Northern Illinois University
DeKalb, IL
01.2018

Skills

  • Proficient in Microsoft Office
  • Outlook Express/Google Drive
  • Slack/Zoom
  • Docuware
  • AdobeAcrobat
  • Quickbooks
  • Global Shop Solutions
  • Teams
  • Cash Management, Accounts Payable, and Accounts Receivable
  • Event Planning - 4 years experience
  • Computer Literacy
  • Phone Etiquette
  • Schedule Management
  • Office and Inventory Management
  • Strong Communication
  • Proactive Thinking
  • Strong Adapt/Improvise Skills
  • Team Player Mindset
  • Emotional Intelligence
  • Highly Creative
  • Flexibility
  • Problem Solving/ Critical Thinking Skills
  • Excellent Organization Practices
  • Office Administration/Office Management
  • Scheduling and calendar management
  • Excellent multi-tasking ability
  • Financial Accounting/Billing
  • Business Administration
  • Human Resources
  • Payroll and budgeting
  • Facility Management
  • Policy and procedure modification
  • Clear oral/written communication
  • Payroll Processing
  • Event Coordination
  • Employee Training
  • Expense Reporting
  • Travel Coordination
  • Contract Negotiations
  • Team Bonding
  • Self Motivation
  • Reliability
  • Time Management
  • Problem-Solving
  • Excellent Communication
  • Adaptability and Flexibility
  • Good Judgment

References

Jean Lorton, (615) 330-5769, suglorton@outlook.com

Timeline

Office Manager

Advent, LLC
11.2023 - Current

Administrative Assistant and Assistant to Office Manager

American Physician Partners
04.2023 - 10.2023

Executive Administrative Assistant

Industrial Hard Chrome LTD
04.2023 - 10.2023

Bachelor of Arts - Communication And Rhetoric

Northern Illinois University

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Annie Stair