ANNINA SUNDMAN

As the Events Manager I led and managed the delivery of a wide range of events, supporting all business divisions within the bank. This included end-to-end planning, administration and implementation of a wide range of activities to ensure successful and seamless operation of events

• Managing around 100+ events annually including roadshows, expos, private dinners, hospitality etc.
• Designing and managing all event merchandise
• Liaising with a branding studio for all event collateral
• Created of an event booking guideline with processes and procedures to streamline event management across the bank
• Implementation of event booking form to increase efficiency in booking, tracking and managing events
• Implementation of a new system for budget management and tracking
• Delivering post event analysis and gathering feedback
• Vendor sourcing and contract negotiation

Project and event management role with a focus on client strategy.

• Execution of complex events and managing several events at one time
• Execution of complex, end-to-end projects and events in short timeframes, including venue sourcing, budgeting, managing and tracking invites and RSVPs, liaising with caterers, managing logistics, conducting risk analysis, collating presentations and briefings, act as on-site contact, and managing registration desks
• Delivery of strategical client events in the UK and abroad (IMF Washington, WEF Davos, COP, Chelsea Flower Show, Wimbledon)
• Evaluation of event effectiveness and key performance indicators
• Managing budgets, trackers and reconciliations
• Collating materials and presentations, ordering event specific merchandise and liaising with the branding studio
• Good knowledge of Cvent and Microsoft Office
• Flexible working including mornings, evenings and occasional travel

Overseeing the daily operations of 3 investment and corporate banking floors from a facilities perspective (dual role which started in August 2023)

• Onboarding of all new joiners and running onboarding workshops
• Key contact for all facilities and IT related issues, queries and projects
• Managing all bookings and invoices for an external meeting room vendor while the office was closed for refurbishment
• Maintaining and updating records (team neighbourhoods, floorplans, lockers, office allocations)
• Process improvement and streamlining
• Overseeing health and safety
• Covering the EA manager when on holiday with recruitment and day to day management of the EA team

• Complex diary management and scheduling of meetings
• Travel coordination, itinerary and agenda planning
• Expense management (Concur)
• Drafting emails, organisational announcements and letters
• Record keeping and data entry
• Training of new joiners, mentoring junior PAs and team assistants