ANN MARIE STULIK
Chantilly,USA
Summary
Highly organized and detail-oriented administrative professional with over 20 years of experience supporting executive-level leaders and cross-functional teams. Proven expertise in conference coordination, event support, travel planning, and office operations. Adept at managing high-profile meetings, maintaining sensitive files, and delivering excellent customer service. Experienced in supporting conferences annually, including scheduling, logistics, and on-site technical support. Seeking to bring strong communication, scheduling, and event execution skills to a Conference Center Support Administrator role.
Overview
20
20
years of professional experience
Work History
Executive Assistant to Principal Director
The Aerospace Corporation
Chantilly, VA
04.2019 - Current
- Provided support for East and West Coast managers, along with personnel (45+) from six departments.
- Arranged travel plans using CONCUR, and expense reports for all department personnel and managers.
- Schedule/coordinating meetings, reserving conference rooms, supply requests, and general day-to-day office management.
- Maintain calendars, update organizational charts monthly, and ensure department WordPress websites are current.
- Maintain SharePoint pages for various departments and projects.
- Assist the supervisor in maintaining sensitive files, records, and forms, including personnel paperwork and performance reviews.
- Support several large conferences each year, as well as pre-event planning, scheduling, communications, technical setup, and on-site execution for one major conference each year.
- Managed all aspects of catering needs for special events hosted by my division.
Executive Assistant to CEO/Owner
Keepin’ It Realty (Keller Williams)
Fairfax, VA
08.2016 - 04.2019
- Oversee all aspects of buyer and seller transactions, from the executed purchase agreement to closing.
- Coordinate title, escrow, mortgage loan, and appraisal processes.
- Coordinate inspections, as well as negotiations regarding repairs, and coordinate the completion of repairs.
- Regularly update and maintain communication with clients, agents, title officers, lenders, etc.
- Submit all necessary documentation to the office broker for file compliance.
- Schedule and coordinate the closing process.
- Input all client information into the CRM database system.
- Schedule 30/90/120-day client customer service follow-up calls to assist with any home improvement provider recommendations, and to ask for referrals.
Executive Assistant to President/Vice President of Property Management
Cathcart Group
Charlottesville, VA
02.2016 - 08.2016
- Manage complex schedules, travel arrangements, and local transportation.
- Collect and process all time sheets, and enter them into payroll software bi-weekly.
- Prepare and process expense reimbursements, petty cash accounts, and generate monthly client billing.
- Oversee financial responsibilities related to expense reports and budgets.
- Provide administrative support, including but not limited to handling all mail, placing/answering telephone calls, etc.
- Work on all advertising to include newspapers, magazines, and online.
- Research certain advertising, and provide recommendations. Prepare, draft, and edit research.
- Assist with the planning of meetings, lunches, client appreciation events, and dedicated events. Manage client contact information, and gift-giving during holidays and special occasions.
Executive Assistant to President
Frontline Test Equipment
Charlottesville, VA
05.2015 - 02.2016
- Manage and maintain executive schedules/calendars, including coordinating daily/weekly domestic and international travel arrangements and conferences.
- Prepare reports, collect and analyze information, prepare presentations.
- Prepare executive responses to routine memos, letters, or correspondence.
- Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of actions. Report problems to executives when they cannot be resolved for attention.
- Take and record meeting minutes.
- Process expenses.
- Elected planning and event coordinator for all department activities.
Executive Assistant to Associate Principal Director
The Aerospace Corporation
Chantilly, VA
02.2007 - 07.2014
- Held TS/SCI with a poly for over seven years.
- Provided support for East and West Coast managers, along with personnel (25+) from three departments.
- Arranged travel plans using CONCUR, and expense reports for all department personnel and managers.
- Schedule/coordinating meetings, reserving conference rooms, supply requests, and general day-to-day office management.
- Worked in a classified environment controlling and handling classified material, escort duty, and arranging staff and visitor clearances, as well as classified meetings and conferences.
- Maintained calendars on classified and unclassified sides.
- Assisted the supervisor in maintaining sensitive files, records, and forms, including personnel paperwork and performance reviews.
Executive Finance Assistant to CFO
Sport & Health Club/Corporate Office
Vienna, VA
11.2006 - 02.2007
- Generated sales reports, commissions, and managed multi-location data.
Business Manager
Colorado Publishing Company/Dolan Media
Colorado Springs, CO
04.2005 - 07.2006
- Handled all aspects of A/P, A/R, HR, and vendor relations.
Education
Marketing
West Virginia University
Morgantown, WVBusiness/Accounting
University of Maryland, Munich Campus
Munich, GermanySkills
- Conference and Meeting Coordination
- A/V and Video Conferencing Support (Zoom, Teams, WebEx)
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Calendar and Email Management
- CONCUR Travel & Expense Reporting
- SAP, Salesforce, ACT/CRM
- SharePoint & WordPress Maintenance
- Event Planning and On-Site Support
- Annual Conference Support & Execution
- Customer Service and Liaison Duties
- TS/SCI with Poly (Held 6 Years)
GSAW (Ground Systems Architect Workshop (2022 - 2025)
- Admin Co-chair for general session
- Admin Chair for Classifies session
Timeline
Executive Assistant to Principal Director
The Aerospace Corporation
04.2019 - Current
Executive Assistant to CEO/Owner
Keepin’ It Realty (Keller Williams)
08.2016 - 04.2019
Executive Assistant to President/Vice President of Property Management
Cathcart Group
02.2016 - 08.2016
Executive Assistant to President
Frontline Test Equipment
05.2015 - 02.2016
Executive Assistant to Associate Principal Director
The Aerospace Corporation
02.2007 - 07.2014
Executive Finance Assistant to CFO
Sport & Health Club/Corporate Office
11.2006 - 02.2007
Business Manager
Colorado Publishing Company/Dolan Media
04.2005 - 07.2006
Marketing
West Virginia University
Business/Accounting
University of Maryland, Munich Campus
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