Anthony Mascari
Indianapolis,IN
Summary
Detail-oriented and organized Administrative Assistant with over 5 years of experience supporting the founder of a global organization, Christel DeHaan, and other Senior Vice Presidents. Excellent communicator with the ability to collaborate with many different departments of an organization. Highly-skilled team player who cultivates positive relationships with co-workers to ensure timeliness and efficiency of tasks. Expert in schedule and travel management for multiple senior-level executives.
Overview
5
5
years of professional experience
Work History
Programs & Services Specialist
Christel House International
01.2022 - 12.2023
- Coordinate the scheduling of meetings and maintain calendar for Senior Vice President of Global Academics and Vice President of Programs & Services, including scheduling of meetings in 5 different time zones
- Assist with project management for Programs & Services + Expansion initiatives, including setting targets for milestones, collecting and synthesizing feedback and adhering to deadlines
- Actively participate in monthly meetings for Programs & Services department, including scheduling, creating agenda and taking notes
- Book flights, restaurant and hotel reservations for Senior Vice President of Global Academics and Vice President of Programs & Services
- Coordinate and create the daily agenda schedules for Senior Vice President of Global Academics and Vice President of Programs & Service's travel
- Provide support, coordination and take minutes for Programs & Services Committee meetings
- Coordinate a communications plan and schedule cross-network projects and meetings, including but not limited to College & Careers Program, Academic Leads team, Parent Programming and Learning Center Leadership teams
- Assist with the implementation and execution of a Programs & Services Global Alumni Network, ensuring our graduates have continued support and success
- Prepare expense reports for Senior Vice President of Global Academics and Vice President of Programs & Services
- Maintain Programs & Services shared site, including activities and resources
- Assist with scheduling onboarding for new Programs & Services team members
- Serve as point of contact for Programs & Services, Compliance and Diversity, Equity and Inclusion teams when multiple units are assigned to the same project to ensure team actions remain in synergy
- Assist Compliance team to design and implement all administrative processes and procedures in adherence to organizational policies
- Manage communication with Compliance team and organizational-wide Learning Centers and departments to maintain knowledge of all new regulations/policies in organization, including monitoring and updating the shared Compliance site
- Maintain shared public contacts, staff birthday list and internal telephone list
- Support Christel DeHaan Enterprises and Family Office in general administrative duties, including reconciling monthly financial statements, ensuring integrity and confidentiality
- Monitor and maintain all office and kitchen-related supplies
- Provide support for Development and Fundraising department, with special emphasis on the annual Christel House Virtual Walk Around the World
- Coordinate with Information Technology department on all office equipment
- Prepare bank deposits for all donation funds and other incoming funds, including taking deposits to the bank
- Run errands and provide transportation as necessary, such as mail and supply delivery, check signing, airport, and post office
- Contact vendors and maintain relationships regarding copier, postage machine, bottled water, and shredding bins
- Organize orientation and training of all new staff members and interns.
Administrative Office Support/Services Assistant
Christel House International
08.2018 - 01.2022
- Help support and implement various organizational events, including Board meetings, retreats, conferences and celebrations
- Monitor and maintain all kitchen-related supplies; including paper products, cleaning supplies and miscellaneous items as needed
- Track and maintain office supplies for the office, including letterhead, envelopes, and other basic office supplies
- Prepare bank deposits for all donation funds and other incoming funds, including taking deposits to the bank
- Run errands as necessary, such as mail and supply delivery, check signing, airport and post office
- Book restaurant and hotel reservations, prepare expense reports for Senior Vice President, track travel related awards programs and assist as needed in travel arrangements for various staff
- Provide front desk telephone and receptionist coverage, run copies, send scans and faxes, and maintain internal office phone list
- Manage aspects of office for all departments including mail pickup, distribution and drop off
- Contact vendors and maintain relationships regarding fax machine, postage machine, bottled water, and shredding bins
- Oversee general office maintenance (schedule carpet cleaning and glass cleaning) and maintain the appearance of shared office space such as kitchens/break room
- Partner with Human Resource Department to maintain office policies as necessary
- Coordinate with Information Technology department on all office equipment
- Actively participate in individual bi-weekly review meetings with the Senior Vice President
- Maintain public and Senior Vice Presidents' contacts, staff birthday list and internal telephone list.
Administrative Assistant to Christel DeHaan
Christel House International
01.2019 - 06.2020
- Coordinate the scheduling of meetings and maintain calendar, including meetings with prominent donors and leading political figures
- Provide support and coordination for board meetings and board members
- Schedule and coordinate trips, including booking private jet, reserving hotel, dinner reservations and tickets for activities
- Hold monthly meetings to review calendar items and trips
- Deliver mail and other necessary items on a bi-weekly basis to home
- Run errands as requested
- Ensure security, integrity and confidentiality of data
- Maintain and update Outlook contacts
- Design and create holiday invitations and other invites
- Assist Christel DeHaan Family Foundation with annual grant processing.
Education
Master of Arts for Teachers/Social Studies -
Indiana University
12.2003
Bachelor of Science in Psychology -
Indiana University
05.2000
Skills
- Computer Skills
- Office Management
- Office Administration
- Travel Arrangements
- Multitasking and Organization
- Team Collaboration
- Excellent Communication
- Records Management
- Calendar Management
- Project Scheduling
Activities
- Member of the Diversity, Equity, and Inclusion Committee
- Member of the Communications team
- Member of the Compliance Committee
- Booth Tarkington Civic Theatre Guild Member
References
- Diana Woodworth, Accountant, Christel House International, Indianapolis, IN, 317-362-4108
- Ashley Harris, Special Events Manager, The Salvation Army, Indianapolis, IN, 317-698-2474
- Becky Hawkins, Controller, Christel House International, Indianapolis, IN, 317-431-7705
Affiliations
Christel House International: January 2022 - December 2023
- Member of the Diversity, Equity, and Inclusion Committee
- Member of the Communications team
- Member of the Compliance Committee
Booth Tarkington Civic Theatre Guild Member: August 2020 - present
References
References available upon request.
Timeline
Programs & Services Specialist
Christel House International
01.2022 - 12.2023
Administrative Assistant to Christel DeHaan
Christel House International
01.2019 - 06.2020
Administrative Office Support/Services Assistant
Christel House International
08.2018 - 01.2022
Master of Arts for Teachers/Social Studies -
Indiana University
Bachelor of Science in Psychology -
Indiana University