Teniqueka Smith
Philadelphia,PA
Summary
Hardworking and passionate job seeker with strong organizational skills eager to secure entry-level Executive Assistant position. Ready to help team achieve company goals.
Overview
27
27
years of professional experience
Work History
Executive Assistant
School District Of Philadelphia
11.2023 - Current
- Responsible for managing sensitive and/or highly confidential matters pertaining to the executive management personnel.
- Coordinates all services and functions of the office.
- Provides information on School District policies and procedures; conducts research on a variety of issues, which may necessitate contacting internal and external sources; coordinates activities between functions/departments to facilitate problem resolution; and responds to public inquiries via telephone and in person.
- Assembles preliminary agendas for meetings for the purpose of review; distributes final agendas to attendees along with suitable supplementary materials.
Manages all correspondence and mail for the superior, including confidential documents; prepares correspondence for the superior's signature. - Arranges meetings and appointments for the superior, coordinates the schedules of meeting attendees, and makes necessary accommodations.
- Produces a variety of financial statements and reports, in addition to preparing, maintaining, and updating system data.
- Assists in the preparation of records and vouchers, accounting and fiscal statements, and various forms; manages employee travel reimbursement.
- Executes supplementary administrative and office tasks as required, including but not restricted to word processing, faxing, and copying.
- Supervise and/or instruct subordinate administrative and clerical personnel.
- Capable of assessing the necessity for services such as provisions, maintenance, and repair and preparing requisitions accordingly.
- Pupils and overhead projector presentation materials may be prepared.
- Capable of coordinating all travel arrangements, including reservations for hotels and car rentals.
Confidential Secretary
School District Of Philadelphia
08.2021 - 11.2023
- Handles all mail and correspondence for administrative superior including confidential documents; prepares correspondence for signature of superior; reads all incoming correspondence; routes items not requiring superior's attention to appropriate parties and/or composes responses.
- Schedules appointments and meetings for superior; coordinates schedules with meeting participants and arranges accommodations; prepares and disseminates when necessary, materials for meetings including agendas and hand-outs.
- Makes arrangements for conferences, meetings, and appointments.
- Responds to public inquiries on the telephone and in person; explains School District policies and procedures; researches various issues which may involve contacting internal and external sources; coordinates activities between functions/departments to facilitate problem resolution.
- Keeps informed of the location and actions of the administrator to provide notice of matters of an urgent nature.
- Prepares a variety of confidential reports.
- Prepares various forms including accounting and fiscal statements, records and vouchers.
- Performs incidental general office/secretarial duties such as, but not limited to, word processing, faxing and copying; maintains mail log and incoming and outgoing telephone log.
- Maintains updated and accurate files of general correspondence and business documents; completes personnel requisition forms.
- May provide functional guidance to other clerical employees as assigned.
- May supervise subordinate clerical/secretarial staff.
- May determine the need for and prepare requisitions for services such as maintenance, repair and supplies.
- May coordinate all travel arrangements, including hotel and automobile rental reservations.
Intermediate Clerk
School District Of Philadelphia
09.2016 - 08.2021
- Maintains alphabetic, numerical, chronological and similar files by inserting or retrieving documents, preparing new file folders and posting and updating file contents.
- Performs arithmetic computations to obtain cumulative, comparative or total figures; prepares reports showing statistical or other numerical tabulations.
- Maintains records and logs; enters pertinent information to reflect the disposition, status or other details.
- Checks invoices, vouchers, requisitions, work orders, and other forms for completeness, accuracy and adherence to established protocols.
- Acts as a receptionist; provides information to District personnel and/or the general public.
- Prepares correspondence in response to requests or questions.
- Sorts and distributes mail; replenishes office supplies.
- Proofreads documents, forms and records.
- Operates standard office equipment.
- May act as a lead worker; may distribute work assignments.
Office Manager
Greater Hope Christian Academy
09.1997 - 08.2016
- Accepting and processing student payments for tuition
- Conduct admissions interviews with prospective parents
- Manage and organize all fundraising efforts
- Organize Principal's scheduled for meetings
- Reconciled information for payroll purposes
- Provide assistance to staff with issues concerning payroll
- Billing and Collections
- Delivery of memos and progress reports every week
- Office tasks such as filing, faxing, typing, etc.
- Oversee the National school lunch program
- Completing data entry for student report cards
Education
Associate of Arts - Business
Community College of Philadelphia
Philadelphia, PA05.2017
Skills
- Interpersonal Skills
- Meeting Coordination
- Staff Management
- Payroll
- Customer Service
Timeline
Executive Assistant
School District Of Philadelphia
11.2023 - Current
Confidential Secretary
School District Of Philadelphia
08.2021 - 11.2023
Intermediate Clerk
School District Of Philadelphia
09.2016 - 08.2021
Office Manager
Greater Hope Christian Academy
09.1997 - 08.2016
Associate of Arts - Business
Community College of Philadelphia
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