Hi, I’m
ANTOINETTE RAY
Summary
Accomplished event planner seeking a challenging and rewarding position as a Director of Events. With a passion for strategic planning, innovative execution, and meticulous attention to detail, I aim to lead a dynamic team in delivering seamless and impactful events that exceed expectations, enhance brand visibility, and drive business objectives. By leveraging my strong leadership, communication, and problem-solving skills. I'm ready to contribute to the growth and success of an organization while fostering lasting relationships with clients, vendors, and stakeholders in the events industry.
Overview
16
years of professional experience
Work History
Kapor CenterOakland, CA
Director of Events
12.2019 - Current
Job overview
- Management of all planning, contracting and on-site operations for all corporate events.
- Contract and manage vendor/suppliers including catering, decorator, entertainment, F&B, A/V, transportation, security, registration and multiple large off-site events and receptions.
- Ensure all events are executed 100% on time and on budget.
- Work with External vendors on production, and space planning
- Implemented Event policy, Covid policy & procedures for staff
- Create production and program run of show
- Manage two direct reports
- Prepare and manage event budget & reports
- Virtual event producer for Hopin, Zoom and Welcome.
Kapor CenterOakland, CA
Events Manager
05.2012 - 12.2016
Job overview
- Contract review for all events outside of the office
- Work with external vendors on production, audiovisual equipment, and space planning
- Fulfilled contractual obligations for rehearsal and day of event coordination.
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
- Implement Event policies & procedures for staff
- Assist with managing on-site production
- Handle all aspects of event logistics: equipment and labor, vendor coordination, signage, collateral and F&B.
Sensys NetworksBerkeley , CA
Office Manager & Staff Accountant
01.2011 - 04.2014
Job overview
- Handled all facilities for the building
- Accounts Payable and Receivable
- Managed two direct reports
- Select venues, negotiate hotel and meeting room rates, and all other vendor contracts
- Handle AV requirements for corporate events
- Tracked expenses and provided cost-reducing alternatives to Executive Management
- Plan and execute all staff event such as grand opening event, happy hours, holiday parties, sales kick-off events
Andre Agassi FoundationLas Vegas, NV
Production Coordinator & Accounting Specialist
07.2007 - 08.2011
Job overview
- Assist Producer of show with the production budget, payroll and 1099's for talent
- Coordinate with talent managers and agents regarding talent rider requests and scheduling
- Coordinate travel, transportation, and all dressing rooms.
- Accounts Payable
- Expense Reports
- Reports
Education
University of PhoenixOakland, Ca
Bachelor of Arts from Business Management
06.2010
University Overview
- Event & Meeting Management Fundamentals Completion – Event Leadership Institute, 2017
- Day of Design Certificate of Completion – ACPWC, 2015
- Wedding Coordinator Certificate of Completion – ACPWC, 2015
- A.S. Degree, Information Technology, Silicon Valley College, 2001
Skills
- Event execution
- Contract and vendor negotiations
- Risk Mitigation
- Operational Efficiency
- Self-directed
- Proficient in PC and Mac and all software applications
- Excellent written and verbal communicator
- Management experience
- Project and budget management
Accomplishments
- Streamlined events process and project timelines by implementing Asana.
- Produced and planned hundreds of events over 10 years.
- Plan and execute all book launches, company wide meetings, sales team kick-off events.
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Director of Events
Kapor Center
12.2019 - Current
Events Manager
Kapor Center
05.2012 - 12.2016
Office Manager & Staff Accountant
Sensys Networks
01.2011 - 04.2014
Production Coordinator & Accounting Specialist
Andre Agassi Foundation
07.2007 - 08.2011
University of Phoenix
Bachelor of Arts from Business Management