Director of Events
Antoinette Ray
Kapor Center
Concord,CA
16
years of professional experience
Strategic and tactical Events Executive with 15 years of experience managing and motivating high-performing event teams and partners. Leads multi-discipline, multi-stakeholder professionals to deliver global, high-profile events. Tech-savvy and dynamic executive with broad expertise and experience in electronic and people-focused event promotion and execution.
Work History
Director of Events
6 Years 11 Months- Plan and execute all Internal & External events for Kapor Capital, SMASH and Mitchell Kapor Foundation.
- Implement event policies and procedures for staff
- Manage two direct reports, volunteers and seasonal event staff
- Monitor and control event expenditures to meet budgets.
- Enhance event experiences by meticulously planning and executing high-profile corporate gatherings.
- On-Site Production lead
- Cultivate lasting relationships with key industry partners, expanding the company''s network of reliable service providers.
- Managed complex timelines and resource allocation for multiple concurrent projects without compromising quality or efficiency.
Events Manager
5 Years 7 Months- Plan and execute all Kapor Center Internal and External events
- Research venue space for events, negotiate space contracts
- Contract review for all events outside of the office
- Work with external vendors on production, audiovisual equipment, and space planning
- Implement Event policies & procedures for staff
- Coordinated florists, photographers, and musicians for events.
- Manage two direct reports
- Led cross-functional teams in the execution of successful events, fostering collaboration and communication among all stakeholders.
Office Manager
3 Years 3 Months- Select venues, negotiate hotel and meeting room rates, and all other vendor contracts
- Tracked expenses and provided cost-reducing alternatives to Executive Management
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Optimized workspace usage by reorganizing floor plans according to team needs and office layout constraints.
Production Coordinator
3 Years 3 Months- Back stage Production Coordinator for live show
- Assist Producer of show with the production budget, payroll and 1099's for talent
- Coordinate talent rider requests, schedule travel and transportation.
- Set up Dressing rooms
Education
- Leadership Oakland, 2020 Graduate
- Event & Meeting Management Fundamentals Completion - Event Leadership Institute, 2017
- Day of Design Certificate of Completion - ACPWC, 2015
- Wedding Coordinator Certificate of Completion - ACPWC, 2015
- A.S. Degree, Information Technology, Silicon Valley College, 2001
Bachelor of Science - Business Management
Skills
Event Production & Management
Customer Service
Social Media Management
Virtual Events Guru
Microsoft Suite
Adobe Photoshop
Website management
Digital Marketing
Asana
All Seated - Event space planning
CVENT
Leadership
Event Execution
Locating Venues
Event Planning and Logistics
Project Deadlines Management
major accomplishments
- Produced and planned over 500 + events for the Kapor Center
- Planned & Coordinated over 25 weddings
- Production Coordinator for Andre Agassi Foundation Charity event for five years
- Handled all talent rider requests for high profile celebrities and entertainers
qualifications summary
Versatile, Proactive, organized, results-oriented professional with extensive experience performing multiple functions in fast-paced environments. Presents a proficient demeanor and maintains an excellent rapport with management, colleagues, customers, and vendors.
Work Preference
Work Type
Full Time
Location Preference
HybridRemote
Important To Me
Company CultureWork-life balanceCareer advancementPaid sick leaveHealthcare benefits401k matchPaid time offTeam Building / Company RetreatsFlexible work hoursWork from home optionStock Options / Equity / Profit SharingPersonal development programs4-day work week
"There is a powerful driving force inside every human being that, once unleashed, can make any vision, dream, or desire a reality."
Tony Robbins
Timeline
Director of Events
Kapor Center
12.2019 - CurrentRead More
Events Manager
Kapor Center
05.2014 - 12.2019Read More
Office Manager
Sensys Networks
01.2011 - 04.2014Read More
Production Coordinator
Andre Agassi Foundation
10.2007 - 01.2011Read More
Read More
University of Phoenix
Bachelor of Science from Business Management
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